Proposed Agenda Recreation and Conservation Funding Board Regular Meeting November 14 - 15, 2011 DAY 1: Puget Sound Partnership Office, 326 East D Street, Tacoma, WA 98421 DAY 2: Room 172, Natural Resources Building, Olympia, WA 98501 Time: Opening sessions will begin as shown; all other times are approximate. Order of Presentation: In general, each agenda item will include a presentation, followed by board discussion and then public comment. The board makes decisions following the public comment portion of the agenda item. Public Comment: Comments about topics not on the agenda are taken during General Public Comment. Comment on agenda topics is taken with each topic. If you wish to comment at a meeting, please fill out a comment card and provide it to staff. The chair will call you to the front at the appropriate time. You also may submit written comments to the Board by mailing them to the RCO, attn: Rebecca Connolly, Board Liaison or at [email protected]. Special Accommodations: If you need special accommodations, please notify us by November 2, 2011 at 360/902-3013 or TDD 360/902-1996. MONDAY, NOVEMBER 14 LOCATION: Puget Sound Partnership Office, 326 East D Street, Tacoma, WA 98421 OPENING AND MANAGEMENT REPORTS 11:00 a.m. Call to Order Board Chair • Roll Call and Determination of Quorum • Review and Approval of Agenda – November 14-15, 2011 • Welcome from Pierce County Executive Pat McCarthy Pat McCarthy 11:15 a.m. 1. Consent Calendar (Decision) Board Chair a. Approval of Board Meeting Minutes – September 2011 b. Time Extension Requests • RCO #07-1455, Bainbridge Island Sportsmen’s Club, BISC Public Archery Range • RCO #07-1236, Bainbridge Island Sportsmen’s Club, BISC Pistol Range Upgrade • RCO #07-1213, Cowlitz Game and Anglers, Cowlitz County Shooting Range Phase 1 • RCO #06-1911, WA State Department of Natural Resources, Klickitat Canyon Restoration Resolution #2011-23 Proposed Agenda November 14 – 15, 2011 Page 2 of 3 11:20 a.m. 2. Management Reports (Briefing) a. Director’s Report Kaleen Cottingham b. Fiscal Report c. Policy/Legislative Report Steve McLellan • Follow-up: Allowable Uses Subcommittee d. Grant Management Report Scott Robinson and Marguerite Austin e. Performance Report (written only) Rebecca Connolly 11:35 a.m. General Public Comment Chair For issues not identified as agenda items. Please limit comments to 3 minutes. 11:40 a.m. State Agency Partner Reports Noon 3. Puget Sound Partnership: Update and Priorities (Briefing) Martha Konsgaard Chair, Puget Sound Partnership Leadership Council 12:20 p.m. Tour of the Sustainable Elements of the Center for Urban Waters Jim Parvey (Partnership Offices) City of Tacoma 12:45 p.m. WORKING LUNCH 1:00 p.m. 4. Review of Board Meeting Practices Chair Rachael Langen • Televised board meetings • Agenda development and management • Streamlined staff briefings, memos, and presentations • Board discussions 2:00 p.m. 5. Land and Water Conservation Fund Grants: Approve List and Funding Marguerite Austin Authority Resolution #2011-24 2:15 p.m. Project Tour • Kandle Park, Tacoma, RCO Project #09-1265 • Tacoma Nature Center, RCO Projects #08-1094 and #78-014 5:00 p.m. Recess for the Day Reconvene Tuesday, November 15 in Olympia Proposed Agenda November 14 – 15, 2011 Page 3 of 3 TUESDAY, NOVEMBER 15 LOCATION: Room 172, Natural Resources Building, Olympia, WA 98501 9:00 a.m. Call to Order, Determination of Quorum Chair BOARD BUSINESS: DECISIONS 9:05 a.m. 6. Board Meeting Schedule for 2012 Rebecca Connolly Resolution #2011-25 9:10 a.m. 7. Streamlining Proposal: Change to a Written Evaluation Process in Three Scott Robinson WWRP Categories: Critical Habitat, Riparian Protection, and Urban Wildlife Resolution #2011-26 9:30 a.m. 8. Streamlining Proposal: Changes to the Evaluation Criteria for the WWRP Scott Robinson State Lands Restoration Category Resolution #2011-27 9:45 a.m. 9. Streamlining Proposal: Changes to the Evaluation Criteria for Marguerite Austin Combination Projects Resolution #2011-28 10:00 a.m. 10. Draft Recommendations of the Habitat and Recreation Lands Dominga Soliz Coordinating Group to the Legislature Resolution #2011-29 10:15 a.m. BREAK 10:30 a.m. 11. Recreational Trails Program Grants: Approve List and Funding Authority Marguerite Austin Sarah Thirtyacre Resolution #2011-30 10:45 a.m. 12. Conversion Request: Cheasty Greenspace, City of Seattle, RCO #91-246 Leslie Ryan-Connelly Resolution #2011-31 11:30 a.m. 13. Recognition of Board Member’s Service: Steven Drew Chair Chapman Resolution #2011-32 Noon WORKING LUNCH Executive Session: Personnel Matter • Performance Review of RCO Director 2:00 p.m. ADJOURN Recreation and Conservation Funding Board Resolution #2011-23 November 2011 Consent Agenda BE IT RESOLVED, that the following November 2011 Consent Agenda items are approved: a. Approval of Board Meeting Minutes – September 2011 b. Time Extension Requests • RCO #07-1455, Bainbridge Island Sportsmen’s Club, BISC Public Archery Range • RCO #07-1236, Bainbridge Island Sportsmen’s Club, BISC Pistol Range Upgrade • RCO #07-1213, Cowlitz Game and Anglers, Cowlitz County Shooting Range Phase 1 • RCO #06-1911, WA State Department of Natural Resources, Klickitat Canyon Restoration Resolution moved by: Resolution seconded by: Adopted/Defeated/Deferred (underline one) Date: RECREATION AND CONSERVATION FUNDING BOARD SUMMARIZED MEETING AGENDA AND ACTIONS, SEPTEMBER 21-22, 2011 Agenda Items without Formal Action Item Board Request for Follow-up Item 2: Management Report Staff will contact member Pete Mayer regarding the review of responses to the RFP for SCORP. Item 4: Follow-up to June 2011 Discussion of Allowable Uses The board asked staff to work with a subcommittee to Policy address specific concerns of some members. Staff to report back on progress in November. Item 5A: Summary of general policy and manual changes No follow-up actions requested. Item 5B: Streamlining the grant application process No follow-up actions requested. Item 5C: Proposal to change to a written evaluation process in No follow-up actions requested. three WWRP categories: Critical Habitat, Riparian Protection, and Urban Wildlife Item 5D: Proposed changes to the evaluation criteria for the No follow-up actions requested. WWRP State Lands Restoration category Item 5E: Proposed changes to the evaluation criteria for No follow-up actions requested. combination projects in the BFP, FARR, and the WWRP State Parks, Trails and Water Access categories Item 6: Overview of the WDFW Conservation Strategy(ies) and No follow-up actions requested. the Relationship to RCFB Grant Programs Item 7A: Conservation projects sponsored by WDFW No follow-up actions requested. Item 7B: Recreation projects sponsored by state and local No follow-up actions requested. organizations Item 8: Joint Session with the Okanogan County Commissioners No follow-up actions requested. Agenda Items with Formal Action Item Formal Action Board Request for Follow- up Item 1: Consent Resolution 2011-21 APPROVED No follow-up actions Calendar a. Approval of Board Meeting Minutes – June 2011 requested. b. Recognition of Volunteers c. Cost Increase Request: TCSA Hunter Education, RCO #09-1204, Tri-Cities Shooting Association Incorporated Item 3: Revised Resolution 2011-22 APPROVED No follow-up actions Sustainability Approved sustainability policy, effective with the 2012 grant cycle. requested. Policy September 21-22, 2011 1 Meeting Minutes RECREATION AND CONSERVATION FUNDING BOARD SUMMARY MINUTES Date: September 21, 2011 Place: Commissioners’ Hearing Room, Okanogan, WA Recreation and Conservation Funding Board Members Present: Bill Chapman, Chair Mercer Island Stephen Saunders Designee, Department of Natural Resources Betsy Bloomfield Yakima Don Hoch Director, State Parks Steven Drew Olympia Dave Brittell Designee, Department of Fish and Wildlife Pete Mayer Vancouver Member Harriet Spanel was excused. It is intended that this summary be used with the notebook provided in advance of the meeting. A recording is retained by RCO as the formal record of meeting. Opening and Management Reports Chair Bill Chapman called the meeting to order at 1:45 p.m. Staff called roll, and a quorum was determined. Okanogan County Commissioner Andy Lampe was in attendance. The agenda was approved as presented. Item 1: Consent Calendar The Recreation and Conservation Funding Board (board) reviewed Resolution #2011-21, Consent Calendar. The consent calendar included the following: • Approval of Board Meeting Minutes – June 2011 • Recognition of Volunteers • Cost Increase Request: TCSA Hunter Education, RCO #09-1204, Tri-Cities Shooting Association Incorporated Resolution 2011-21 introduced by Chair Chapman. Resolution APPROVED. Item 2: Management Report Director Cottingham reviewed her management report, noting the recent webinar on grant opportunities from natural resource agencies, and ribbon cuttings. There are many ribbon cuttings scheduled in the next few weeks. She also discussed the five and ten percent budget reduction exercises, noting that it did not affect the board’s programs since the cut is in the general fund, which goes towards salmon recovery programs. September 21-22, 2011 2 Meeting Minutes Chair Chapman asked what DFW and DNR would be doing instead of presenting at the recent webinar. Director Cottingham noted that the problem was that the timing of the webinar did not coincide with the timing of the grants available from those agencies. Policy Report: Director Cottingham noted that a request for proposals was out to find a consultant to help with the SCORP development. Member Mayer had asked if a board member or local park representative could assist with the proposal review, provided there is no conflict of interest. The board did not object, so staff will contact him to coordinate that involvement. Dominga Soliz provided a brief update regarding the Habitat and Recreation Lands Coordinating Group (Lands Group) as presented in the policy report. Commissioner Lampe noted that it is a positive effort. Grant Management Report: Conservation and Grant Services Section Manager Scott Robinson discussed the grant management report (staff memo 2D). He noted in particular the new section of the report that addresses returned funds.