City of Fort St. John Regular Council 3:00 pm Council Chambers November 8, 2010 Page 1. Call to Order: 2. Notice of New Business: Mayor's List Councillors' Additions City Manager's Additions 3. Adoption of Agenda by Consensus: 4. Adoption of Minutes: October 25, 2010 Regular Council Meeting 6-13 5. Business Arising Out of the Minutes: 6. Presentations and Delegations 3:00 p.m. 14-15 Restorative Justice Week Proclamation Michelle LaBoucane 3:10 p.m. 16-17 Addictions Awareness Week Proclamation Maegan Okrainec and Mary Scholzen 3:20 p.m. 18-20 Alaska Highway News "Best of the Best" Certificates Best Community Event - Canada Day Parade Best Place to Picnic - Matthews Park Best City Employee - Rod Smith 3:30 p.m. 21-23 Music Workshop Series Bettyanne Hampton and Dave Tolley 3:40 p.m. 24-59 Extreme Everest Presentation Horacio Galanti Page 1 of 258 Regular Council Meeting - November 8, 2010 Page 6. Presentations and Delegations 4:00 p.m. 60-61 Introduction of Staff Jeanne Walsh - Safety and Emergency Management Coordinator Julie Romine - Human Resources Advisor 7. Public and Statutory Hearings and Public Meetings: 8. Correspondence: Union of BC Municipalities 62-63 Memo - Opportunity to Comment on Proposed Changes to the Ultimate Limitation Period 9. Council Information Package Adoption: Administration Report No. 268/10 64-67 Council Information Package November 8, 2010 INCLUDES ITEMS INDIVIDUALLY ATTACHED BELOW BC Achievement Foundation 68-72 Call for Nominations BC Grain Producers Association 73-74 Letter to the Minister of Environment BC Healthy Living Alliance 75-106 Report - October, 2010 Canfor 107-132 2010 Third Quarter Results Child Development Centre 133-138 Brouhaha - September 2010 Community Living 139 Thank You Note Farm Credit Canada 140 Letter Regarding AgriSpirit Funding Denied for Saa Maa Fort St. John Public Library 141 Board Meeting Agenda - October, 2010 Fort St. John Public Library 142-143 Board Meeting Minutes - September, 2010 Fort St. John Public Library 144 Director's Report - October, 2010 Fort St. John Public Library 145 Letter of Thanks Be An Angel Campaign 146-147 Funding Request Robert Ogilvie School 148-149 Invitation to Stone Soup Supper Page 2 of 258 Regular Council Meeting - November 8, 2010 Page 9. Council Information Package Adoption: Isaac Jungen 150 Letter Regarding Kid's Arena 86th Street Berm 151 Letter of Thanks 2010 Legacies Now 152-153 Letter - Thanks for Attending North East Summit Ministry of Public Safety & Solicitor General 154 Letter - Presentation at UBCM Conference Muskwa Kechika Advisory Board 155 Letter Regarding Office Space Telus 156 Letter Regarding Taxes Township of Langley 157-158 Letter - Thanks for Help with 2010 BC Summer Games Northern Lights College 159-160 Letter Regarding Wind Turbine Mayor's Disability Advisory Committee 161-162 Letter Regarding Review of Official Community Plan Ministry of Community and Rural Development 163-164 Letter Regarding Grant for South Lagoon Environmental Impact Study Ministry of Public Safety & Solicitor General 165-166 Policy Directive - Temporary Suspensions or Conditions, Section 23 of the Liquor Control and Licensing Act North Central Local Government Association 167-169 Connector - October, 2010 Northern Cancer Control Strategy 170 News Release - Facebook Page Northern Health 171 Board Advisory - December, 2010 Northern Health 172 News Release - October 20, 2010 Northern Health 173 News Release - October 25, 2010 Peace River Regional District 174 Board Newsletter - October 14, 2010 Peace River Regional District 175 Board Newsletter - October 28, 2010 TransCanada 176 Groundbirch Open House Union of BC Municipalities 177-179 Member Release Regarding Cabinet Changes Page 3 of 258 Regular Council Meeting - November 8, 2010 Page 9. Council Information Package Adoption: University of Northern BC 180-196 JDC West Sponsorship Request Woodlot 197-198 Communicator - Sep/Oct, 2010 10. Reports by Mayor & Council on Meetings and Liaison Responsibilities: Administration Report 264/10 199-208 Council Conference Reports to November 8, 2010 Mayor Lantz Councillor Irwin Councillor Evans Councillor Ackerman Councillor Bolin Councillor Davies Councillor Christensen 11. Reports from City Manager and Administration: Administration Report No. 260/10 209-222 Emergency Coordinator Appointment Administration Report No. 261/10 223-224 Organized Crime Summit Survey Poll Administration Report No. 262/10 225-226 North Peace Leisure Pool Concession Lease Survey Poll Administration Report No. 263/10 227-229 Tourism Fort St. John Board Appointment Administration Report No. 265/10 230-231 Provincial Emergency Program Funding Administration Report No. 266/10 232-236 Music Capital of Northern BC Initiative - North Peace Cultural Centre Administration Report No. 267/10 237-240 Parent and Tot Skating 12. Works in Progress: None 13. Bylaws: Page 4 of 258 Regular Council Meeting - November 8, 2010 Page 13. Bylaws: Administration Report No. 269/10 241-256 Tourism Fort St. John Board Bylaw 2049, 2010 For first three readings by title only. 14. New Business: Council Calendar 257-258 15. Notice of Motion: 16. Questions from the Media 17. Resolution to Move to Closed Meeting: 18. Adjournment: Page 5 of 258 REGULAR OPEN COUNCIL OCTOBER 25, 2010 3:00 P.M. CITY HALL COUNCIL CHAMBERS PRESENT: Acting Mayor Trevor Bolin Councillor Bruce Christensen Councillor Dan Davies Councillor Larry Evans ALSO PRESENT: Dianne Hunter, City Manager Janet Prestley, Director of Legislative and Administrative Services Diana Burton, Deputy City Clerk Grace Fika, Director of Corporate Affairs (arrived at 3:05 p.m.) Sarah Cockerill, Director of Community Services Laura Sanders, Director of Finance Victor Shopland, Director of Infrastructure and Capital Works Don Demers, Director of Public Works & Utilities 1. Call to Order: The meeting was called to order at 3:00 p.m. 2. Notice of New Business: Councillor Davies would like to discuss the Business Council of BC’s Annual Economic Forum. 3. Adoption of Agenda by Consensus: The Regular Council Meeting Agenda of October 25, 2010 was adopted as amended by consensus. 4. Adoption of Minutes: October 12, 2010 Regular Council Meeting RESOLUTION NO. 427/10 MOVED/SECONDED "THAT, the minutes of the October 12, 2010 Regular Council Meeting be approved." CARRIED 5. Business Arising Out of the Minutes: None October 25, 2010 Regular Council Meeting Page 6 of 258 City of Fort St John Regular Council 2 October 25, 2010 6. Presentations and Delegations Introduction of New Staff Diana Burton - Deputy City Clerk Acting Mayor Bolin introduced Ms. Burton and read her brief biography and welcomed her to the City. Remembrance/Poppy Day Proclamation Amy Cousins, John Moskalyk, Bill Thompson Acting Mayor Bolin introduced those present from the Legion. Ms. Cousins thanked Council for allowing them to present and discussed what the Legion does in the community. She outlined the donations the Legion made totaling $25,000 for the year 2010. The money raised from such donations is done in large part through their Poppy Campaign. The Legion has been an active part of Fort St. John for 82 years. Their request is that November 11, 2010 be declared Remembrance/Poppy Day. RESOLUTION NO. 428/10 MOVED/SECONDED "THAT, November 11, 2010 be proclaimed as "Remembrance/Poppy Day" in the City of Fort St. John, AND FURTHER THAT, the Legion request to hold a parade in Fort St. John on November 11, 2010 be approved." CARRIED 7. Public and Statutory Hearings and Public Meetings: None 8. Correspondence: None 9. Council Information Package Adoption: Administration Report No. 251/10 Council Information Package October 25, 2010 RESOLUTION NO. 429/10 MOVED/SECONDED "THAT, the Council Information Package for October 25, 2010 be received for information." CARRIED Union of British Columbia Municipalities Member Release – RCMP Police Costs and Accountability Councillor Davies spoke to this item and indicated that Council should follow the recommendation contained within this letter. October 25, 2010 Regular Council Meeting Page 7 of 258 City of Fort St John Regular Council 3 October 25, 2010 9. Council Information Package Adoption: Union of British Columbia Municipalities (continued) Member Release – RCMP Police Costs and Accountability RESOLUTION NO. 430/10 MOVED/SECONDED “THAT, City staff draft letters to the following: o Member of Parliament for Prince George – Peace River; o Federal Minister of Public Safety, Honourable Vic Toews; and o Federal President of Treasury Board, Honourable Stockwell Day THAT, the letter highlights the City’s concerns with respect to RCMP police costs and make specific mention of the need for financial accountability, the need to develop an effective partnership and the need for local accountability in the delivery of police services. AND FURTHER THAT, this letter be sent to the Union of British Columbia Municipalities.” CARRIED City of Trail Letter Regarding Major Industrial Property Taxation Councillor Christensen indicated that it is important that all communities read this letter. This letter states that with respect to industrial property taxation, every community is different and that one size does not fit all. He suggested that Council review the letter and respond if deemed necessary. Northern Development Initiative Trust Letter – Royal Canadian Legion Repairs The letter from the Northern Development Initiative Trust announced $30,000 in funding to the Legion for roof repairs. The Director of Finance indicated that the money will be used to replace the roof of the Legion. The Legion is about half way to their fundraising goal for the capital project. Ministry of Children and Family Development Foster Family Month Information Package Councillor Christensen pointed out that it is important to recognize the contribution that Foster Families make in our community. 10. Reports by Mayor & Council on Meetings and Liaison Responsibilities: Administration Report 254/10 Council Conference Reports to October 25, 2010 RESOLUTION NO. 431/10 MOVED/SECONDED "THAT, the Council Conference Reports to October 25, 2010 be received for information." CARRIED October 25, 2010 Regular Council Meeting Page 8 of 258 City of Fort St John Regular Council 4 October 25, 2010 10.