Ordinary Council Business Paper date of meeting: Wednesday, 20 August 2014 location: Council Chambers 17 Burrawan Street Port Macquarie time: 5.30pm Note: Council is distributing this agenda on the strict understanding that the publication and/or announcement of any material from the Paper before the meeting not be such as to presume the outcome of consideration of the matters thereon. Council’s Vision A sustainable high quality of life for all. Council’s Mission To provide regional leadership and meet the community’s needs in an equitable and inclusive way that enhances the area’s environmental, social and economic qualities. Council’s Corporate Values Sustainability Excellence in Service Delivery Consultation and Communication Openness and Accountability Community Advocacy Council’s Guiding Principles Ensuring good governance Looking after our people Helping our community prosper Looking after our environment Planning & providing our infrastructure How Members of the Public Can Have Their Say at Council Meetings Council has a commitment to providing members of the public with an input into Council's decision making. The Council's Code of Meeting Practice provides two (2) avenues for members of the public to address Council on issues of interest or concern at the Ordinary Council Meeting. These are: Addressing Council on an Agenda Item: If the matter is listed in the Council Business Paper, you can request to address Council by: Completing the Request to Speak on an Agenda Item at a Council Meeting”, which can be obtained from Council’s Offices at Laurieton, Port Macquarie and Wauchope or by downloading it from Council’s website. On-line at http://www.hastings.nsw.gov.au/www/html/2924-addressing-a-council-meeting-in-relation- to-an-agenda-item.asp?intSiteID=1 Your request to address Council must be received by Council no later than 4:30pm on the day prior to the Council Meeting. Council's Code of Meeting Practice sets out the following guidelines for addressing Council: Addresses will be limited to 5 minutes. If you wish any written information, drawings or photos to be distributed to the Council to support the address, two (2) copies should be provided to the Group Manager Governance & Executive Services prior to the commencement of the meeting. Where speakers wish to make an audio visual presentation, a copy is to be provided to the Group Manager Governance & Executive Services by 4.30pm on the day prior to the Council Meeting. Council will permit only two (2) speakers "Supporting" and two (2) speakers "Opposing" the Recommendation contained in the Business Paper. If there are more than two speakers supporting and opposing, the Mayor will request the speakers to determine who will address Council. Addressing Council in the Public Forum: If the matter is not listed in the Council Business Paper, you can request to address Council by: Completing the Request to Speak in the Public Forum at Ordinary Council Meeting”, which can be obtained from Council’s Offices at Laurieton, Port Macquarie and Wauchope or by downloading it from Council’s website. On-line at http://www.hastings.nsw.gov.au/www/html/2926-addressing-council-in-the-council- meeting-public-forum.asp?intSiteID=1 Your request to address Council must be received by Council no later than 4:30pm on the day prior to the Council Meeting. A maximum of eight (8) speakers will be heard in the Public Forum. Each speaker will be limited to 5 minutes. Council may ask questions of speakers but speakers cannot ask questions of Council. Council will not determine matters raised in the Public Forum session, however may resolve to call for a further report, when appropriate. Speakers will be allowed to address Council in the Public Forum on the same issue no more than three (3) times in each calendar year. (Representatives of incorporated community groups may be exempted from this restriction). Ordinary Council Meeting Wednesday, 20 August 2014 Items of Business Item Subject Page 01 Acknowledgement of Country ................................................................................... 1 02 Local Government Prayer ......................................................................................... 1 03 Apologies ................................................................................................................... 1 04 Confirmation of Minutes ............................................................................................ 1 05 Disclosures of Interest ............................................................................................. 18 06 Mayoral Minute 06.01 Mayoral Discretionary Fund Allocations .................................................. 22 07 Confidential Correspondence to Ordinary Council Meeting .................................... 23 08 Public Forum ........................................................................................................... 24 09 Ensuring Good Governance ................................................................................ 25 09.01 Notice of Motion - Review of Council's Organisational Structure .................................................................................................. 26 09.02 2014 Local Government NSW Annual Conference ................................. 27 09.03 Status of Outstanding Reports to Council - August 2014 ........................ 30 09.04 Investments - July 2014 ........................................................................... 35 09.05 2013-2014 Financial Statements Audit .................................................... 43 09.06 2013-2014 Carry-over Projects ................................................................ 45 09.07 Monthly Financial Review for July 2014 .................................................. 48 09.08 Amendment to 2014-2015 Fees and Charges ........................................ 51 09.09 Mayor's Sporting Fund Activities 2013-2014 .......................................... 54 09.10 End of Year Performance Report against the 2013-2014 Operational Plan ...................................................................................... 57 10 Looking After Our People ..................................................................................... 73 10.01 Disability Discrimination Act 1992 Action Plan 2009-2018 Annual Report .......................................................................................... 74 10.02 Recommended Item from Mayor's Sporting Fund Sub- Committee July Meeting - Applications .................................................. 77 11 Helping Our Community Prosper ........................................................................ 78 11.01 Tastings on Hastings Event ..................................................................... 79 11.02 18 John Oxley Drive, Port Macquarie - Business Rezoning (PP2011-7.2) (PIN 48392) ....................................................................... 85 12 Looking After Our Environment ........................................................................ 119 12.01 On-Site Sewage Management Resources ............................................ 120 13 Planning and Providing Our Infrastructure ...................................................... 127 13.01 Notice of Motion - Expression of Interest - Port Macquarie Airport .................................................................................................... 128 13.02 Town Green Master Plan Review .......................................................... 131 13.03 Town Green Protocol ............................................................................. 149 13.04 Water Supply Yield Options ................................................................... 153 13.05 2014 IPWEA (NSW) Local Roads Congress - Roads Sustaining Local Communities .............................................................. 162 13.06 Question on Notice - Wauchope to Port Macquarie Highway Maintenance .......................................................................................... 165 13.07 Extinguishment of Easement for Sewer - Lakeview Road, Lake Cathie ............................................................................................ 167 13.08 Planning Proposal to Rezone Land at Fernbank Creek for Tourism and Environmental Management ............................................. 169 13.09 LEP 2011 (Amendment No 28) - 28 Refinements (PP2013- 8.1) ......................................................................................................... 176 13.10 Strategic Land Use Planning Program and Site Specific LEP amendments .......................................................................................... 186 13.11 Development Activity and Assessment System Performance ............... 196 13.12 Draft Structure Plan for the Greater Sancrox Area ................................ 201 14 Questions for Next Meeting 15 Confidential Matters Nil AGENDA ORDINARY COUNCIL 20/08/2014 Item: 01 Subject: ACKNOWLEDGEMENT OF COUNTRY "I acknowledge that we are gathered on Birpai Land. I pay respect to the Birpai Elders both past and present. I also extend that respect to all other Aboriginal and Torres Strait Islander people present." Item: 02 Subject: LOCAL GOVERNMENT PRAYER A Minister from the Combined Churches of Port Macquarie will be invited to deliver the Local Government Prayer. Item: 03 Subject: APOLOGIES RECOMMENDATION That the apologies received be accepted. Item: 04 Subject: CONFIRMATION OF PREVIOUS MINUTES RECOMMENDATION That the Minutes