Council Offices, Almada Street Hamilton, ML3 0AA Tuesday, 11 December 2018 Dear Councillor Executive Committee The Members listed below are requested to attend a meeting of the above Committee to be held as follows:- Date: Wednesday, 19 December 2018 Time: 10:00 Venue: Committee Room 1, Council Offices, Almada Street, Hamilton, ML3 0AA The business to be considered at the meeting is listed overleaf. Members are reminded to bring their fully charged tablets to the meeting Yours sincerely Lindsay Freeland Chief Executive Members John Ross (Chair/ex officio), Maureen Chalmers (Depute Chair), Alex Allison, John Anderson, John Bradley, Walter Brogan, Robert Brown, Graeme Campbell, Gerry Convery, Margaret Cooper, Peter Craig, Fiona Dryburgh, Joe Fagan, Allan Falconer, Alistair Fulton, Lynsey Hamilton, Ann Le Blond, Eileen Logan, Katy Loudon, Joe Lowe, Colin McGavigan, Mark McGeever, Jim McGuigan, Davie McLachlan, Gladys Miller, Richard Nelson, David Shearer, Josh Wilson Substitutes Jackie Burns, Stephanie Callaghan, Andy Carmichael, Poppy Corbett, Graeme Horne, Martin Grant Hose, Richard Lockhart, Hugh Macdonald, Catherine McClymont, Kenny McCreary, Mo Razzaq, Graham Scott, Collette Stevenson, Sheena Wardhaugh 1 BUSINESS 1 Declaration of Interests 2 Minutes of Previous Meeting 5 - 18 Minutes of the meeting of the Executive Committee held on 21 November 2018 submitted for approval as a correct record. (Copy attached) Monitoring Item(s) 3 Capital Budget 2018/2019 and Monitoring for Period 9 - 1 April to 9 19 - 26 November 2018 Report dated 19 November 2018 by the Executive Director (Finance and Corporate Resources). (Copy attached) 4 Revenue Budget Monitoring for Period 9 - 1 April to 9 November 2018 27 - 34 Report dated 19 November 2018 by the Executive Director (Finance and Corporate Resources). (Copy attached) 5 Trading Services Financial Performance for Period 9 - 1 April to 9 35 - 38 November 2018 Report dated 19 November 2018 by the Executive Director (Finance and Corporate Resources). (Copy attached) 6 Additional Funding from the Scottish Government and Other External 39 - 42 Sources Report dated 19 November 2018 by the Executive Director (Finance and Corporate Resources). (Copy attached) 7 Employee Workforce Monitoring Information April to September 2018 43 - 66 Summary Report dated 2 November 2018 by the Executive Director (Finance and Corporate Resources). (Copy attached) Item(s) for Decision 8 Funding for SEEMiS LLP Early Learning and Childcare and Next 67 - 72 Generation Management Information Systems Joint report dated 29 November 2018 by the Executive Directors (Finance and Corporate Resources) and (Education Resources). (Copy attached) 9 Foundation Apprenticeships and Work Based Learning 73 - 78 Joint report dated 22 November 2018 by the Executive Directors (Education Resources) and (Finance and Corporate Resources). (Copy attached) 10 Lanark Business Improvement District (BID) 79 - 120 Report dated 29 November 2018 by the Executive Director (Community and Enterprise Resources). (Copy attached) 11 Outcome of the Statutory Consultation for Kirklandpark and Wester 121 - 144 Overton Report dated 20 November 2018 by the Executive Director (Education Resources). (Copy attached) 12 Syrian Refugee Resettlement Programme (SRRP) - ESOL Provision 145 - 148 Joint report dated 28 November 2018 by the Executive Directors (Education Resources) and (Housing and Technical Resources). (Copy attached) 2 13 Local Governance Review 2018 149 - 158 Report dated 7 December 2018 by the Executive Director (Finance and Corporate Resources). (Copy attached) Item(s) for Noting 14 Review of the Council's Top Risks 159 - 166 Report dated 16 November 2018 by the Executive Director (Finance and Corporate Resources). (Copy attached) 15 Review of Polling Districts and Polling Places 2018 167 - 178 Report dated 28 November 2018 by the Chief Executive. (Copy attached) 16 Prioritisation Framework 179 - 186 Report dated 6 November 2018 by the Director, Health and Social Care. (Copy attached) Urgent Business 17 Urgent Business Any other items of business which the Chair decides are urgent. For further information, please contact:- Clerk Name: Gordon Bow Clerk Telephone: 01698 454719 Clerk Email: [email protected] 3 4 EXECUTIVE COMMITTEE 2 Minutes of meeting held in Committee Room 1, Council Offices, Almada Street, Hamilton on 21 November 2018 Chair: Councillor John Ross (ex officio) Councillors Present: Councillor Alex Allison, Councillor John Anderson, Councillor John Bradley, Councillor Walter Brogan, Councillor Robert Brown, Councillor Stephanie Callaghan (substitute for Councillor Gladys Miller), Councillor Graeme Campbell, Councillor Maureen Chalmers (Depute), Councillor Margaret Cooper, Councillor Peter Craig, Councillor Fiona Dryburgh, Councillor Joe Fagan, Councillor Allan Falconer, Councillor Alistair Fulton, Councillor Lynsey Hamilton, Councillor Ann Le Blond, Councillor Richard Lockhart (substitute for Councillor Richard Nelson), Councillor Eileen Logan, Councillor Katy Loudon, Councillor Joe Lowe, Councillor Colin McGavigan, Councillor Mark McGeever, Councillor Jim McGuigan, Councillor Mo Razzaq (substitute for Councillor Davie McLachlan), Councillor Graham Scott (substitute for Councillor Gerry Convery), Councillor Collette Stevenson (substitute for Councillor David Shearer), Councillor Josh Wilson Councillors’ Apologies: Councillor Gerry Convery, Councillor Davie McLachlan, Councillor Gladys Miller, Councillor Richard Nelson, Councillor David Shearer Attending: Chief Executive’s Service L Freeland, Chief Executive Community and Enterprise Resources M McGlynn, Executive Director Education Resources T McDaid, Executive Director Finance and Corporate Resources P Manning, Executive Director; G Bow, Administration Manager; J Burke, Administration Assistant; T Little, Head of Communications and Strategy; G McCann, Head of Administration and Legal Services; K McVeigh, Head of Personnel Services Housing and Technical Resources D Lowe, Executive Director; A Finnan, Head of Housing Services Social Work Resources/Health and Social Care V de Souza, Director 1 Declaration of Interests No interests were declared. 2 Minutes of Previous Meeting The minutes of the meeting of the Executive Committee held on 26 September 2018 were submitted for approval as a correct record. The Committee decided: that the minutes be approved as a correct record. 5 3 Capital Budget Monitoring for Period 8 – 1 April to 12 October 2018 A report dated 22 October 2018 by the Executive Director (Finance and Corporate Resources) was submitted on the physical and financial progress at 12 October 2018 on the various capital programmes. The General Fund Capital Programme totalled £69.646 million and the Housing Capital Programme £53.664 million. The General Fund Programme had been revised to reflect a number of adjustments which were detailed in Appendix 2 to the report. At 12 October 2018, £25.501 million had been spent on the General Fund Revenue Account Capital Programme and £24.401 million on the Housing Capital Programme. The Committee decided: (1) that the position on the various Capital Programmes for 2018/2019, as detailed in the report, be noted; (2) that the proposed adjustments to the General Fund Programme, as detailed in Appendix 2 to the report, be approved; and (3) that the revised programmes be monitored by the Financial Resources Scrutiny Forum. [Reference: Minutes of 26 September 2018 (Paragraph 3)] 4 Revenue Budget Monitoring for Period 8 – 1 April to 12 October 2018 A report dated 22 October 2018 by the Executive Director (Finance and Corporate Resources) was submitted comparing actual expenditure against budgeted expenditure for the period ending 12 October 2018. The figures included an underspend of £7.876 million on the General Fund and a breakeven position on the Housing Revenue Account. The main factors contributing to the underspend on the General Fund Revenue Account were detailed in the report. At this stage in the year, it was forecast that there would be an underspend of £10.222 million at the year end. Included within the underspend, was £2.300 million and £0.188 million, which was ring-fenced for the Pupil Equity Fund and temporary homelessness respectively. In addition, the updated 2019/2020 Budget Strategy proposed that £4.000 million be used to reduce the savings requirement over the next 2 years. The remaining £3.734 million, which was uncommitted at this stage, could be could be considered for use in future Budget Strategies or, if required, to balance the budget following final notification of the 2019/2020 grant settlement. There were currently reductions in the elements of work that were planned within the Property Service Trading Operation. This reflected some works on Primary Schools and Early Learning and timing of works on the Housing Programme. This was likely to result in a lower surplus than planned for the year, which would, in turn, impact on the General Fund Revenue Account. Work was ongoing to quantify the impact this position would have and this would be reported to a future meeting of this Committee. The Committee decided: (1) that the underspend on the General Fund Revenue Account at 12 October 2018 and forecast to 31 March 2019 be noted; 6 (2) that the outturn underspend of £10.222 million and position relating to the uncommitted amount totalling £3.734 million be noted; and (3) that the breakeven position on the Housing Revenue Account at 12 October 2018 and the forecast to 31 March 2019 of a breakeven position