Tender Document for Road Works for Routine Maintenance of Lot 19 Roads in Kabarnet Town, Baringo County KENYA URBAN ROADS AUTHORITY Efficient and Safe Urban Roads TENDER DOCUMENT FOR TENDER NO: KURA/RMLF/NR/041/2020-2021 TENDER NAME: ROUTINE MAINTENANCE OF LOT 19 ROADS IN KABARNET TOWN, BARINGO COUNTY (WOMEN) DIRECTOR (RA&CM) DIRECTOR GENERAL KENYA URBAN ROADS AUTHORITY KENYA URBAN ROADS AUTHORITY P.O.BOX 41727-00100 P.O.BOX 41727-00100 NAIROBI NAIROBI Issued by the Kenya Urban Roads Authority:August, 2020 KURA/RMLF/NR/041/2020-2021 (WOMEN) Tender Document for Road Works for Routine Maintenance of Lot 19 Roads in Kabarnet Town, Baringo County ROUTINE MAINTENANCE OF LOT 19 ROADS IN KABARNET TOWN, BARINGO COUNTY TABLE OF CONTENTS SECTION I: INVITATION TO TENDER............................................................................................. 2 SECTION II: INSTRUCTIONS TO TENDERERS AND CONDITIONS OF TENDER ..................... 4 Appendix to Instruction to Tenderers ........................................................................................... 27 SECTION IV: CONDITIONS OF CONTRACT ................................................................................ 30 PART I: GENERAL CONDITIONS OF CONTRACT ........................................................................ 30 PART II: CONDITIONS OF PARTICULAR APPLICATION ............................................................ 31 SECTION V: SPECIFICATIONS ........................................................................................................ 53 Construction, 1986 Edition. ........................................................................................................... 54 SECTION VI: SUPERVISION AND CONTRACT EVALUATION MANUAL 2012 .................... 109 SECTION VII: DRAWINGS ............................................................................................................ 110 SECTION VIII: ROAD MAINTENANCE MANUAL ...................................................................... 111 SECTION IX: BILLS OF QUANTITIES ........................................................................................... 112 SECTION X: STANDARD FORMS ................................................................................................. 118 Form of Bid ...................................................................................................................................... 119 Appendix to Form of Bid ............................................................................................................... 121 Bid Securing Declaration Form .................................................................................................... 123 SECTION XI: SCHEDULES OF SUPPLEMENTARY INFORMATION ......................................... 125 SECTION XII: FORM OF AGREEMENT ........................................................................................ 145 SECTION XIII: FORM OF PERFORMANCE BANK GUARANTEE (UNCONDITIONAL) ......... 148 1 Issued by the Kenya Urban Roads Authority: August, 2020 KURA/RMLF/NR/041/2020-2021 (WOMEN) Tender Document for Road Works for Routine Maintenance of Lot 19 Roads in Kabarnet Town, Baringo County SECTION I: INVITATION TO TENDER 2 Issued by the Kenya Urban Roads Authority: August, 2020 KURA/RMLF/NR/041/2020-2021 (WOMEN) Tender Document for Road Works for Routine Maintenance of Lot 19 Roads in Kabarnet Town, Baringo County Tender invitation: (See www.kura.go.ke/tender notices) 3 Issued by the Kenya Urban Roads Authority: August, 2020 KURA/RMLF/NR/041/2020-2021 (WOMEN) Tender Document for Road Works for Routine Maintenance of Lot 19 Roads in Kabarnet Town, Baringo County SECTION II: INSTRUCTIONS TO TENDERERS AND CONDITIONS OF TENDER 4 Issued by the Kenya Urban Roads Authority: August, 2020 KURA/RMLF/NR/041/2020-2021 (WOMEN) Tender Document for Road Works for Routine Maintenance of Lot 19 Roads in Kabarnet Town, Baringo County TABLE OF CONTENTS A. GENERAL ................................................................................................................. 6 1 SCOPE OF BID .................................................................................................................................... 6 2 SOURCE OF FUNDS ........................................................................................................................... 6 3 corrupt practices ................................................................................................................................ 6 4 ELIGIBLE BIDDERS ............................................................................................................................. 7 5 QUALIFICATION OF THE BIDDER.................................................................................................... 7 6 One bid per bidder ............................................................................................................................. 7 7 Cost of Bidding ................................................................................................................................... 7 8 Site Visit ............................................................................................................................................... 8 B. BIDDING DOCUMENTS ........................................... Error! Bookmark not defined. 9 Contents of Bidding Documents .................................................................................................. 8 10 Clarification of Bidding Documents ................................................................................................. 9 11 Amendment of Bidding Documents ................................................................................................. 9 C. PREPARATION OF BIDS .......................................................................................... 9 12 Language of Bid .................................................................................................................................. 9 13 Documents Comprising the Bid ........................................................................................................ 9 14 Bid Prices .......................................................................................................................................... 10 15 CURRENCIES OF BID AND PAYMENT .......................................................................................... 10 16 Bid Validity ...................................................................................................................................... 10 17 Bid Security ...................................................................................................................................... 10 18 No Alternative Offers ...................................................................................................................... 11 19 PRE-BID MEETING ............................................................................. Error! Bookmark not defined. 20 Format and Signing of Bids ............................................................................................................ 11 D. SUBMISSION OF BIDS .......................................................................................... 12 21 Sealing and Marking of Bids .......................................................................................................... 12 22 Deadline for Submission of Bids .................................................................................................... 12 23 LATE BIDS ........................................................................................................................................ 13 24 Modification, SUBSTITUTION and Withdrawal of Bids ............................................................. 13 E. BID OPENING AND EVALUATION ....................................................................... 13 25 Bid Opening ..................................................................................................................................... 13 26 Process to be confidential ............................................................................................................... 14 27 clarification of bids and contacting of the employer ................................................................... 14 28 Examination of bids and determination of responsiveness ......................................................... 14 29 correction of errors ......................................................................................................................... 15 30 EVALUATION AND COMPARISON OF BIDS ................................................................................ 15 F. FINANCIAL EVALUATION .................................................................................... 16 G. AWARD OF CONTRACT ....................................................................................... 16 31 Award ............................................................................................................................................... 16 32 employer's right to accept any bid and to reject any or all bids ................................................. 17 33 notification of award ...................................................................................................................... 17 34 Signing of agreement ...................................................................................................................... 17 35 PERFORMANCE SECURITY ............................................................................................................