Virginia Tech Board of Visitors Meeting March 31, 2008 Minutes A: Minutes Academic Affairs Committee B: Resolution Naming the Virginia Tech Carilion School of Medicine C: Resolution School of Arts Reorganization D: Resolution Employee Assistance Programs E: Resolution Continued Appointment Process Revisions F: Resolution University Closure for Martin Luther King, Jr. Day G: Minutes Buildings and Grounds Committee H: Resolution Southside Electric Cooperative Easement I: Resolution Appointments to the Blacksburg-Virginia Polytechnic Institute Sanitation Authority J: Minutes Finance and Audit Committee K: Resolution Approval of 2008-2009 Compensation for Graduate Assistants L: Resolution Approval of Financial Performance Report Operating and Capital Expenditures July 1, 2007 to December 31, 2007 M: Resolution Approval of Financing Authorization for Commercial Paper Program N: Resolution Distribution and Management of Bequests for Dr. Tyler J. Young '34,' 38 and Mrs. Frances Farr Young O: Resolution To Delegate Authorities and Responsibilities Related to University Reorganization P: Resolution To Appoint University Commissioners to the Hotel Roanoke Conference Center Commission Q: Minutes Committee on Research R: Resolution Appointments to the Virginia Center for Coal and Energy Research S: Minutes Student Affairs and Athletics Committee T: Briefing April 16, 2008 Day of Remembrance U: Briefing April 16 Tragedy Update V: Presentation Succession Management Program W: Resolution Honoring Lieutenant Thomas N. "Nick" Brantley X: Report Research and Development Disclosures Y: Report Constituency Report by Dr. Kerry Redican, Faculty Representative Y: Report Constituency Report by Ms. Judy Alford, Staff Representative Y: Report Constituency Report by Mr. Brennan Shepard, Graduate Student Representative Z: Resolutions Emerita and Emeritus Status (7) AA: Resolutions Faculty Leaves (67), Study-Research Leave (17), and Research Assignment Leave (50) BB: Resolutions Changes of Duty Station (3) CC: Resolutions Endowed Professorships (4) DD: Resolutions Naming University Facilities (16) EE: Resolution Ratification of Personnel Changes FF: Resolution ACC Championship Game and FedEx Orange Bowl Bonuses Recommendations GG: Resolution Men's Soccer Bonus Recommendations HH: Minutes December 12, 2007, Executive Committee of the Board of Visitors Meeting II: Resolution Ratification of Actions Taken by Executive Committee on December 12, 2007 19 MINUTES March 31 , 2008 ( The Board of Visitors of Virginia Polytechnic Institute and State University met on Monday, March 31, 2008, at 1:15 p.m. in Torgersen Boardroom, Virginia Tech Campus, Blacksburg, Virginia. Present Absent Mr. Michael Anzilotti Mr. Robert L. Freeman, Jr. Ms. Beverley Dalton Mr. Ben J. Davenport, Jr. Ms. Michele Duke Mr. L. Bruce Holland Mr. John R. Lawson, II Ms. Sandra Stiner Lowe Mr. Jacob A. Lutz, Ill Mr. George Nolen Mr. James W. Severt, Sr. Mr. James R. Smith Mr. Philip S. Thompson Dr. Lori Wagner Dr. Kerry J. Redican, President, Faculty Senate Ms. Judy U. Alford, President, Staff Senate Mr. Ryan C. Smith, Undergraduate Student Representative Ms. Brennan E. Shepard, Graduate Student Representative ;:r· Also pr,~s~nt were the fo!lowing: Dr. Charles Steger, Mr. Erv Blythe, Mr. Ralph Byers, Mr. Ron.· Qaniel, Dr. Elizabeth Fl~nagan, Chief Wendell, Flinchum, Dr. David Ford, Ms. Kay H~jdbreder, Dr. Zenobia Mikes, Mr. Larry Hincker, Dean Eileen Hitchingham, Dr. Hal Irvin·, Dr. Patricia Hyer, Ms. Heidi McCoy; Mr. Kevin McDonald, Dr. Mark McNamee, Ms. Kim O'Rourke, Mr. Mark Owczarksi, Mr. Jay Poole, Dr. Ellen Plummer, Dr. Sharron Quisenberry, Mr. Dwight Shelton, Dr. Raymond Smoot, Dr. Ed Spencer, Dr. Norrine Bailey-Spencer, Mr. Jeb Stewart, Dr. Thomas Tillar, Dr. Lisa Wilkes, Dr. SIJ~rwood Wilson, Ms. Linda Woodard, Ms. Sandra Smith, Dr. Robert Walters, Ms. Mekeisha Williams, faculty, staff, students, guests, and reporters. Rector Lutz welcomed everyone to the March 2008 Board of Visitors' meeting. He thanked those who participated in the Strategic Planning Session the previous day. ( Rector Lutz asked for a motion to approve the minutes of the November 12, 2007 meeting as distributed. The motion was made by Mr. Thompson and seconded by Ms. Duke. The minutes were approved. 1 20 ********** REPORT OF THE ACADEMIC AFFAIRS COMMITTEE ( Rector Lutz called on Ms. Lowe for a report of the Academic Affairs Committee meeting of March 31. (Copy filed with the permanent minutes and marked Attachment A.) Ms. Lowe added that the Undergraduate Admissions Advisory Group will meet in May. * * * * * As part of the Academic Affairs Committee report, the following resolution was moved by Ms. Lowe, seconded by Ms. Duke, and approved unanimously. Resolution to Name the Virginia Tech Carilion School of Medicine That the resolution naming the Virginia Tech Carilion School of Medicine be approved. (Copy filed with the permanent minutes and marked Attachment B.) ***** ( As part of the Academic Affairs Committee report, the following resolution was moved by Ms. Lowe, seconded by Ms. Duke, and approved unanimously. Resolution for Approval of School of Arts Reorganization That the School of the Arts be divided and renamed The School of Performing Arts and Cinema in the College of Liberal Arts and Human Sciences, and the School of Visual Arts in the College of Architecture and Urban Studies. (Copy filed with the permanent minutes and marked Attachment C.) ***** As part of the Academic Affairs Committee report, the following resolution was moved by Ms. Lowe, seconded by Ms. Duke, and approved unanimously. Resolution for Approval of Employee Assistance Program Policy That policy 4345, Employee Assistance Program, be approved effective immediately. (Copy filed with the permanent minutes and marked Attachment D.) * * * * * 2 21 As part of the Academic Affairs Committee report, the following resolution was moved (> by Ms. Lowe, seconded by Ms. Duke, and approved unanimously. Resolution for Approval of Continued Appointment Process Revisions That the recommended changes to the continued appointment process be approved effective fall 2008. (Copy filed with the permanent minutes and marked Attachment E.) ***** As part of the Academic Affairs Committee report, the following amended resolution was moved by Ms. Lowe, seconded by Ms. Duke, and approved unanimously. Resolution for University Closure for Martin Luther King, Jr. Day That the university close for Dr. Martin Luther King, Jr.'s birthday to allow all members of the university community to observe, celebrate, and acknowledge Dr. King's contributions. (Copy filed with the permanent minutes and marked Attachment F.) ***** Enrollment Reports Ms. Lowe called on Dr. David Ford for an overview of the 2008 freshman class offers. Virginia Tech received 20,756 applications, a 6 percent increase over last year. Virginia Tech offered admission to just over 13,000 applicants. Sixty-four percent of applicants were offered admission. In addition we informed in excess of 1,500 that they are on a waiting list. Over 1,200 of those on the waiting list have said they will accept admission if offered. We will know by May 1 the names of those who have accepted. Over the last five years, the number of people on the waiting list who were offered admission was very low. Part of the process in terms of offering is trying to estimate the yield. We are unsure how the University of Virginia's decision not to have an early decision process this year will impact our yield. This year there was a 6.3 percent increase in students from underrepresented groups, including a 2 percent increase in black applicants, a 10 percent increase in Hispanic applicants, and a 41 percent increase in Native-American applicants. The average grade point average of those offered admission is 3.86 compared to 3.82 last year. The middle 50 percentile ranges from 3.62 to 4.08. The SAT average is 1238 in comparison to 1228 last year, with the ( middle percentile being 1150 to 1320. Over one third of our in-state offers had grade point averages of at least 4.3. 3 22 ********** REPORT OF THE BUILDINGS AND GROUNDS COMMITTEE Rector Lutz called on Mr. Lawson for a report of the Buildings and Grounds Committee meeting of March 31. (Copy filed with the permanent minutes and marked Attachment G.) Mr. Lawson noted that the Buildings and Grounds Committee decided that further study is needed and the resolution to establish a university building official and building code review unit will be taken up at the June Board meeting. * * * * * As part of the Buildings and Grounds Committee report, the following resolution was moved by Mr. Lawson, seconded by Mr. Severt, and approved unanimously. Resolution for Approval of Southside Electric Cooperative Easement ( That the resolution authorizing the Vice President for Administrative Services to execute the easement to Southside Electric Cooperative be approved. (Copy filed with the permanent minutes and marked Attachment H.) * * * * * As part of the Buildings and Grounds Committee report, the following resolution was moved by Mr. Lawson, seconded by Mr. Severt, and approved unanimously. Resolution for Approval of Appointments to the Blacksburg-Virginia Polytechnic Institute Sanitation Authority That the resolution reappointing Adele P. Schirmer and W. Bane Atkinson as joint representatives to the Blacksburg-Virginia Polytechnic Institute Sanitation Authority Board of Directors, with terms expiring January 1, 2012, be adopted. (Copy filed with the permanent minutes and marked Attachment I.)