Employee Handbook Mary E. Bivins Foundation Lee Bivins Foundation Betty Bivins Childers Foundation Bivins Village Bivins Village Phase II (The Bivins Foundations) January 15, 2013 This handbook replaces all previous handbooks and supersedes all earlier oral and written materials about company policies and procedures. The Mary E. Bivins Foundation, Lee Bivins Foundation, Betty Bivins Childers Foundation and Bivins Villages reserve the right to change, add or delete benefits and policies as necessary. This handbook does not create a contract for employment for any specified period or definite duration. Table of Contents Welcome ......................................................................................................................................... 1 BIVINS OPERATIONAL VALUES ............................................................................................. 2 Description of the Bivins Foundations ........................................................................................... 6 Introduction ..................................................................................................................................... 7 Philosophy of Care .......................................................................................................................... 8 Your Employment ........................................................................................................................... 8 Equal Employment Opportunity Policy ...................................................................................... 8 Employment At-Will .................................................................................................................. 8 Pre-Employment Drug Screening, Immunization Policy, Medical Exam and Background Checks ......................................................................................................................................... 8 Physical Assessment ................................................................................................................... 9 Introductory Period of Employment ......................................................................................... 10 Orientation ................................................................................................................................ 10 Languages Spoken at Work ...................................................................................................... 10 Categories of Employment ....................................................................................................... 10 Employment of Relatives and Friends ...................................................................................... 11 Outside Employment -- (Moonlighting) ................................................................................... 11 Use of Photographs and Likeness of Employees ...................................................................... 11 Confidential Information and Conflict of Interest ........................................................................ 12 General Confidentiality Obligations ......................................................................................... 12 Confidentiality .......................................................................................................................... 12 Conflict of Interest .................................................................................................................... 12 Licensure and Certification ........................................................................................................... 13 Employee Records ........................................................................................................................ 13 Personal Information ..................................................................................................................... 13 Education & Training ................................................................................................................... 14 Employee Education and Training ............................................................................................ 14 Tuition Assistance ..................................................................................................................... 14 Scholarships .................................................................................................................................. 15 Scholarship Purpose .................................................................................................................. 15 Scholarship Awards .................................................................................................................. 15 Application Process .................................................................................................................. 15 Performance Evaluations .............................................................................................................. 15 Administrative Office Hours ......................................................................................................... 16 i Working from Home ..................................................................................................................... 16 Attendance and Absenteeism ........................................................................................................ 16 Policy Statement ....................................................................................................................... 16 Policy Interpretation and Implementation ................................................................................ 16 Attendance Records .................................................................................................................. 18 Meal Periods / Breaks ................................................................................................................... 18 Compensation ............................................................................................................................... 19 Transfers and Promotions ......................................................................................................... 19 Payroll Information ....................................................................................................................... 19 Pay Period ................................................................................................................................. 19 Pay Errors.................................................................................................................................. 20 Overtime ................................................................................................................................... 20 Resignation, Termination and Discharge ...................................................................................... 20 Return of Company Property .................................................................................................... 20 Giving Notice ............................................................................................................................ 21 Exit Interview ............................................................................................................................ 21 Final Paycheck .......................................................................................................................... 21 Reference Checks ...................................................................................................................... 21 Benefits Information ..................................................................................................................... 22 Health, Dental, Vision, Prescription and Life Insurance .......................................................... 22 Pinecone Perks Program ........................................................................................................... 22 The Basics ................................................................................................................................. 22 Program Rules ........................................................................................................................... 23 Point Exchange (will be available in the future) ....................................................................... 23 Voluntary Insurance Products ................................................................................................... 24 Social Security Benefits ............................................................................................................ 24 401 K Retirement Plan .............................................................................................................. 24 Pension Plan .............................................................................................................................. 24 HIPAA Portability Rights ......................................................................................................... 25 COBRA ..................................................................................................................................... 25 Employee Dining ...................................................................................................................... 25 Time Off Information ................................................................................................................... 25 Holidays