Annual Report of The Churchill Archives Centre 2018-2019 Highlights One of the undoubted highlights of this year was the renewal of our status as an accredited archive service. The letter of confirmation is reproduced here and we are grateful for its validation of our ‘excellent archive service’. One of the biggest changes in the year was the rebranding exercise. Guided by the College Communications Officer, Naomi Morris, and the team at One Space Media, the Archives Centre introduced a new logo and related design concept. The result should be evident throughout this report. The logo echoes the font used on the College foundation stone and, while abstract, can be read as depicting an open book or an archival folio. Governance The Director of the Archives Centre is a member of The Senior Management Team (SMT) Archives Committee and serves ex-officio as secretary The 2018-19 objectives for the SMT were to review the to all three archive trusts. He reports annually to the Centre’s policies for formal approval by the Archives Governing Body of Churchill College and also chairs the Committee, and oversee the installation of a new born Senior Management Team meetings. digital preservation system. The Senior Management team met 14 times. The The Archives Committee members worked on accreditation renewal, allocation The objectives for the Committee in 2018-19 were to of collection processing, resolution of maintenance include: the recommendation of Archives By-Fellows for issues, staffing and recruitment, planning for major 2019-20; the selection of the eighteenth Stephen Roskill events and visits, an access review of the Mitrokhin Memorial lecturer; and a review of collecting policy. papers, and future strategy. Research for the new digital preservation system has continued and the The committee met three times on 4 October 2018 , 17 approach has been modified in light of discussions with January 2019 and 25 April 2019. The members the College IT Director, with cloud storage now under confirmed the Annual Report for 2017-18, approved active investigation.Work in this area will continue. the Centre’s new branding, selected the Archives By- Fellows for 2019-20 and the Roskill Lecturer for 2020, In 2019-20 the SMT will need to prioritise the planning conducted a review into the access arrangements for and implementation of the planned physical upgrade to the Mitrokhin papers, and advised on collecting Archives Centre facilities. strategy. In 2019-20 the committee will continue to scrutinise the work of the Archives Centre, including plans to upgrade the physical facilities, and will select the Archives By- Fellows for 2020-21. Governance: Archives Trusts The Sir Winston Churchill Archive Trust The Churchill College Archives Trust The objectives of the Trust for 2018-19 were continued The objective for the Trust was to continue to support management of their endowment funds, oversight of the work of the Churchill Archives Centre in 2018-19. the Churchill Archive Online and the related Churchill The Trust met only once on 28 November 2018. The Archive For Schools websites, and approval of further trustees approved the annual financial report and loans for exhibition. accounts, agreed to move their bank account, and The Trust met only once on 29 November 2018. The awarded a grant to support the work of the Archives trustees approved the annual financial report and Centre. accounts, including their annual grant to the Archives In 2019-20 the Trust will review the performance of its Centre, agreed to move their bank account, reviewed endowment fund and approve its annual grant to the and approved plans for the processing of Churchill Archives Centre. papers recovered from the estate of the late Churchill biographer, and consented to Churchill documents For membership of the committees and trusts, see being exhibited at the Roosevelt Library. Appendices. In 2019-20 the Trust will review the financial performance of its endowment fund, discuss its ongoing commercial relationship with Bloomsbury with regard to the ’Churchill Archive Online’ and ’Churchill Archive For Schools’ websites, and begin the selection process for a new Chair to succeed Dr Alice Prochaska. The Margaret Thatcher Archive Trust The objective for the Trust was to continue to oversee and support work on the Thatcher Papers in 2018-19. The Trust met only once on 7 January 2019. The trustees approved the annual financial report and accounts, agreed to move their bank account, reviewed and approved requirements for authorising Trust Margaret Thatcher’s handbag, packaged by our conservators, expenditure, and approved expenditure incurred by the ready for transportation to the ‘Very British’ exhibition. Chair in the course of negotiations with the BBC over the use of Trust materials in the series ‘Thatcher: A Very British Revolution’. Subsequent to the meeting, the trustees also approved the loan of the Margaret Thatcher handbag to the exhibition ‘Very British’ at the Haus der Geschichte in Bonn. In 2019-20 the Trust will consider its composition going forward and will work with the Churchill Archives Centre and the Margaret Thatcher Foundation to complete the opening and online presentation of papers relating to the final year of Lady Thatcher’s premiership. Collection Care Recently acquired artefacts housed in bespoke archival-quality mounts and boxes made by our conservators Objectives from 2017/18: In the next year, the Centre will seek to install its chosen digital preservation system, and will consider improvements to the Sorting Room, where new accessions are held prior to transfer into the strong rooms. We should also achieve renewal of National Archives Accreditation. The Centre is still working towards the selection and installation of a digital preservation management system, but it has received the renewal of its accredited status. It has also started the planning of minor building works, planned for January 2020, which will see the upgrade of the Sorting and Reprographics rooms and improvements to the Reading Room (including removal of the small, redundant microfilm room, expansion of the Reading Room desk, installation of an additional public terminal, and the creation of a dedicated locker room for researchers) . Preservation and Conservation The conservation team supported the cataloguing and opening of the papers of Lady Soames (Mary Churchill) and Professor Sir Robert Edwards, while also dealing with new accessions and preparing materials for exhibition. Their work underpinned much of the activity recorded in this report and a couple of key examples are recorded below. The image on the right shows a photograph album from the Lady Soames collection after conservation. The First World War scrap books of Eleanor Viscountess Preparation for display of Margaret Thatcher’s handbag Esher, 1914-1919 Work to prepare the handbag for a nine-month display This wonderful set of First World War albums was in Bonn included creating a cardboard model of the received from the current Lord Esher, and were mounting system, carrying out protein testing to confirm compiled and kept by his great grandmother. the leather was ‘mock croc’ as suspected (pictured) and The conservators have carried out treatments to make producing a full condition report with images. these albums safe to consult in the Reading Room. Upon its return, the conservators will carry out an Treatment included surface dry cleaning, re-attachment assessment using a new system of ‘light budgeting’, and repair to the white linen hinges attaching the card calculating the handbag’s sensitivity to light, in order to pages to the bindings (see images below), ‘re- determine when it can be safely displayed again. moistenable tissue’ repairs and housing in bespoke archival clamshell boxes. Further work to conserve the damaged leather bindings is imminent A volume before and after treatment. Collection Processing Main objectives for 2018/19: To open Lady Thatcher’s 2018) and 1989 (March 2019). In both cases around personal papers for 1988-89, complete the cataloguing 40,000 pages of previously unseen materials were of the papers of Lady Soames and Professor Sir Robert opened at the Centre, with key elements made freely Edwards, and continue with the cataloguing of the available on www.margaretthatcher.org. archive of Sir John Major. The most important elements of the 1988 release were Acceptance in Lieu of the papers of Professor Max Born the speech preparation files for Mrs Thatcher’s famous It was announced that the papers of Professor Max Bruges speech, widely seen as provocative at the time. Born, Nobel Prize-winning physicist, had been accepted Other materials released related to the PM’s relatively in lieu of inheritance tax and formally allocated to the early embrace of environmental policy and her warnings Churchill Archives Centre. The collection was deposited against the dangers of global warming, especially in a between 2009 and 2012 and has been fully catalogued. remarkable speech to the Royal Society that year. The It is great to have this material secured in perpetuity. release also contained papers on the overseas trips undertaken by Mrs Thatcher, including her first trip to Opening of Edwards papers Poland and her final visit to see President Reagan in The papers of Professor Sir Robert Edwards, IVF Washington DC (Reagan had made his final visit to the pioneer, were opened for research in June 2019. This UK as President earlier in the year). followed an 18 month project to catalogue and The files released for 1989 reveal a year of considerable conserve the papers which was generously funded by turbulence as the Thatcher government was confronted the Wellcome Trust. The Archives Centre worked with with a wide range of difficult political issues. Highlights Cambridge University Communications department to of the release include papers on the domestic political produce a press release announcing the opening. The problems of the community charge (more generally story was covered in national newspapers and online known as the poll tax), as the “numbers” became editions of international newspapers.