CYNGOR CYMUNED LLANFAIR DYFFRYN CLWYD COMMUNITY COUNCIL CLERK – MRS EIRWEN GODDEN 35 MAES CANTABA RUTHIN LL15 1YP TEL 01824 707151 [email protected] 9 APRIL 2018 An Ordinary Meeting of the Community Council is to be held on MONDAY 16 APRIL 2018 at 7.00 PM AT THE GENUS CENTRE, LLANRHYDD LL15 2UP. Councillors are required to attend to give consideration to the matters listed on the agenda below. Eirwen Godden, Clerk to the Council AGENDA PART 1 The Press and Public are invited to attend this part of the meeting 1 Apologies for absence 2 Declarations of Interest 3 Community Matters – To receive and consider updates on 3.1 Mains Gas 3.2 Defibrillators 3.3 Neighbourhood Plan and Community Survey 3.4 Broadband 4 Confirmation of Minutes of the Meeting held on 19 March 2018 5 Matters Arising 6 Correspondence – To consider 6.1 Updates from SLCC/NALC/One Voice Wales re guidance on the new General Data Protection Regulation [email dated 29/03/18] How To Proceed 7 Planning – www.denbighshire.gov.uk/planning 7.1 To confirm action taken re Application 20/2017/1156 Erection of a new calf rearing unit comprising two rearing sheds, offices, storage building and midden facility and associated works at Genus Green Park, Llanrhydd 8 Highways & Environment To receive and consider an update re 8.1 Parking at Bron y Clwyd, Llanfair D C 8.2 Eyarth Bridge [email dated 27/03/18 from DCC’s Senior Engineer] 8.3 Church Wall, Llanfair D C To consider the purchase of 8.4 General Waste Bins 1 PART 2 Confidential Items – Exclusion of Press & Public 9 FINANCIAL MATTERS 9.1 To approve the Summary of Income & Expenditure for the period 1 April 2017 to 31 March 2018 9.2 To consider Requests for Financial Aid 9.3 To approve Payment of Accounts/Invoices 9.4 To receive and consider an Update on Audit Matters 9.5 To consider and approve a Policy on Reserves 9.6 To receive an updated copy of the Asset Register 10 TRAINING OPPORTUNITIES To consider requests for training 11 DATES OF FUTURE MEETINGS 2018 21 May, 11 June, 9 July, 10 Sept, 8 Oct, 12 Nov, 10 Dec 2019 14 January, 11 February, 11 March CYNGOR CYMUNED LLANFAIR DYFFRYN CLWYD COMMUNITYCOUNCIL CLERK – MRS EIRWEN GODDEN 35 MAES CANTABA RUTHIN LL15 1YP TEL 01824 707151 [email protected] 14 MAY 2018 The Annual General Meeting to be followed by an Ordinary Meeting of the Community Council is to be held on MONDAY 21 MAY 2018 at 7.30 PM [PLEASE NOTE CHANGE OF TIME] AT YSGOL PENTRECELYN . Councillors are required to attend to give consideration to the matters listed on the agenda below. Eirwen Godden, Clerk to the Council AGENDA PART 1 The Press and Public are invited to attend this part of the meeting 1 Apologies for absence 2 Retiring Chairman’s Remarks 3 Election of Chairman and Vice-Chairman for 2018/19 4 Declarations of Interest 5 Minutes of the AGM/Ordinary Meeting 17 May 2017 [confirmed on 5 June 2017] 2 6 Community Matters – To receive and consider updates on 6.1 Mains Gas 6.2 Defibrillators 6.3 Neighbourhood Plan & Community Survey 6.4 Broadband 7 Confirmation of minutes of an Ordinary Meeting held on 16 April 2018 8 Matters Arising 9 Correspondence - 9.1 To consider One Voice Wales’ response dated March 2018 to the Independent Review Panel [Review of Community & Town Council Sector in Wales] 10 General Data Protection Regulations 10.1 To consider and approve the Audit of Personal Data held by the Community Council, Lawful basis for holding Data, Consents, Sharing, Internal Processes & Protection and Action[s] Needed 10.2 To consider and approve draft [a] Privacy Notice [b] Information & Data Protection Policy [c] Document Retention & Disposals Policy 11 Planning www.denbighshire.gov.uk/planning To consider 11.1 Application 14/2018/0360 – Borrow pit for the extraction of aggregate solely for use in the construction of the approved Clocaenog Forest Wind Farm 11.2 Amended Application 20/2017/1156 Erection of a new calf rearing unit comprising two rearing sheds, offices, storage building and midden facility and associated works – Genus Green Park, Llanrhydd 11.3 Email dated 11 May 2018 from Mr Steve Whipp Re Static Caravans in the Vale of Clwyd 12 Highways & Environment To receive and consider an update re 12.1 Parking at Bron y Clwyd, Llanfair D C 12.2 Church Wall, Llanfair D C 12.3 Community Garden at Graigfechan PART 2 Confidential Items – Exclusion of Press & Public 13 Financial Matters 13.1 End of Year Audit [a] Action to be taken following receipt of the Internal Auditor’s Report 2017-18 [b] Approval of Accounting Statement 2017-18 & Annual Governance Statement [c] Approval of Amendments to the Receipts & Payments Statement 2017-18 3 13.2 Payment of Accounts/Invoices 13.3 Requests for Financial Aid 13.4 Insurance Renewal 13.5 Consideration of issues raised following the Risk Assessment carried out in April 13.6 Arrangements for Annual Review of Financial Regulations, Risk Assessment & Internal Controls in particular with regard to the impact of the new General Data Protection Regulation 13.7 Pay & Conditions of Service of the Clerk 14 DATES OF FUTURE MEETINGS 2018 11 June 9 July, 10 Sept, 8 Oct, 12 Nov, 10 Dec 2019 14 January, 11 February, 11 March CYNGOR CYMUNED LLANFAIR DYFFRYN CLWYD COMMUNITYCOUNCIL CLERK – MRS EIRWEN GODDEN 35 MAES CANTABA RUTHIN LL15 1YP TEL 01824 707151 [email protected] 4 JUNE 2018 An Ordinary Meeting of the Community Council is to be held on MONDAY 11 JUNE 2018 at 7.00 PM AT YSGOL PENTRECELYN. Councillors are required to attend to give consideration to the matters listed on the agenda below. Eirwen Godden, Clerk to the Council AGENDA PART 1 The Press and Public are invited to attend this part of the meeting 1 Apologies for absence 2 Declarations of Interest 3 Community Matters – To receive and consider updates on 3.1 Mains Gas 3.2 Urdd Eisteddfod 2020 Funding Appeal 4 Confirmation of minutes of the AGM/Ordinary Meeting held on 21 May 2018 5 Matters Arising 6 Correspondence – To consider 6.1 Broadband 6.2 Neighbourhood Plan - Emails dated 30 May 2018 from DCC’s Economic & Business Development Officer [Stuart Whitfield] and Business Improvement & Modernisation – Community Development Officer [Amy D Selby] 4 6.3 Feedback/report[s] on conferences/meetings attended 7 Planning www.denbighshire.gov.uk/planning To consider 7.1 Application 20/2018/0484 Erection of ground floor extension to dwelling – Branas, Llanfair D C 7.2 Application 20/2018/0448 Erection of detached bungalow – land at Clover Bank Eyarth to Haymakers Road, Llanfair D C 7.3 Response from Planning Officer [Denise Shaw] re static caravan at Ty Coch, Graigfechan – Email dated 23 May 2018 8 Highways & Environment To receive and consider an update re 8.1 Church Wall, Llanfair D C 8.2 Community Garden at Graigfechan – Guest Speaker – Emily Reddy, Community Development Officer, DCC Housing Section PART 2 Confidential Items – Exclusion of Press & Public 9 Financial Matters – To 9.1 approve payment of accounts/invoices 9.2 consider requests for financial aid 9.3 receive an update on insurance renewal 9.4 consider the pay & conditions of service of the Clerk 10 DATES OF FUTURE MEETINGS 2018 9 July, 10 Sept, 8 Oct, 12 Nov, 10 Dec 2019 14 January, 11 February, 11 March CYNGOR CYMUNED LLANFAIR DYFFRYN CLWYD COMMUNITYCOUNCIL CLERK – MRS EIRWEN GODDEN 35 MAES CANTABA RUTHIN LL15 1YP TEL 01824 707151 [email protected] 2 JULY 2018 An Ordinary Meeting of the Community Council is to be held on MONDAY 9 JULY 2018 at 7.00 PM AT THE GENUS CENTRE, LLANRHYDD, RUTHIN LL15 2UP. Councillors are required to attend to give consideration to the matters listed on the agenda below. 5 Eirwen Godden, Clerk to the Council AGENDA PART 1 The Press and Public are invited to attend this part of the meeting 1 Apologies for absence 2 Declarations of Interest 3 Community Matters – To receive and consider updates on 3.1 Community Gardens [Guest Speaker - Emily Reddy, Community Development Officer, DCC Housing Section] 3.2 Mains Gas 3.3 Defibrillator at Graigfechan 3.4 Community Newsletter 4 Confirmation of minutes of the Ordinary Meeting held on 11 June 2018 5 Matters Arising 6 Correspondence – To consider 6.1 Email dated 18/06/18 from the Independent Remuneration Panel for Wales [IRPW] regarding the requirement to publish a statement of payments made to members by 30 September together with completed pro-forma sent to the IRPW 6.2 Email dated 02/07/18 re invitation to DCC’s Civic Service to be held at St Asaph Cathedral on 23/09/18 6.3 Feedback/report[s] on conferences/meetings attended 7 Planning www.denbighshire.gov.uk/planning To confirm the Council’s response to 7.1 Application 20/2018/0505 Details of the vehicular access and associated highway works submitted in accordance with condition number 10 of planning permission code number 20/2016/1137/PF – Land west of Wrexham Road, Llanfair D C 7.2 Application 20/2018/0518 Siting of 4 no glamping domes, installation of a septic tank and associated works on land adjoining Ty Famau, Llanfair D C To consider 7.3 Application 20/2018/0587 Erection of extension to dwelling to provide annex accommodation at Plas Bedw, Pentrecelyn, Ruthin 8 Highways & Environment To receive and consider an update re quotations 8.1 Church Wall, Llanfair D C PART 2 Confidential Items – Exclusion of Press & Public 9 Financial Matters – To 9.1 approve payment of accounts/invoices 6 9.2 consider requests for financial aid 9.3 receive an update on the external audit process 10 DATES OF FUTURE MEETINGS 2018 10 Sept, 8 Oct, 12 Nov, 10 Dec 2019 14 January, 11 February, 11 March CYNGOR CYMUNED LLANFAIR DYFFRYN CLWYD COMMUNITYCOUNCIL CLERK – MRS EIRWEN GODDEN 35 MAES CANTABA RUTHIN LL15 1YP TEL 01824 707151 [email protected] 3 SEPTEMBER 2018 An Ordinary Meeting of the Community Council is to be held on MONDAY 10 SEPTEMBER 2018 at 7.00 PM AT THE GENUS CENTRE, LLANRHYDD, RUTHIN LL15 2UP.