क्षेत्रीय कायााऱय - केरऱ, कर्ाचारी रा煍य बीर्ा निगर्, श्रम एवं रोज़गार मंत्राऱय, भारत सरकार पंचदीप भवन, उत्तरी वराज राउंड, त�ृ शरू - 680 020 REGIONAL OFFICE - KERALA EMPLOYEES’ STATE INSURANCE CORPORATION MINISTRY OF LABOUR & EMPLOYMENT, GOVERNMENT OF INDIA PANCHDEEP BHAVAN, NORTH SWARAJ ROUND, THRISSUR - 680 020 वेबसाइट /Website : www.esic.nic.in ई-मेऱ / e-mail : [email protected] दरू भाष/Phone No: : 0487 2331080 / 2331351/ 2331412 / 2331437, फै啍स /Fax No: 0487 2338441 e – TENDER DOCUMENT FOR PREMISES WANTED (e-procurement) ON MONTHLY RENTAL BASIS FOR ACCOMMODATING ESI DISPENSARY AT THE FOLLOWING LOCATIONS:- 1. IDUKKI DISTRICT - - - - - - - (i) KANNAN DEVAN HILLS (ii) MANNAMKANDAM 2. WAYANAD - - - - - - - - - - - (i) MANATHAVADY (ii) SULTHAN BATHERI (iii) KALPETTA 3. THRISSUR - - - - - - - - - - - - (i) CHALAKUDY 4. KANNUR - - - - - - - - - - - - -(i) AZHIKODE 5. PALAKKAD - - - - - - - - - - - (i) KANJIKODE 6. KOLLAM - - - - - - - - - - - - - (i) KAYAMKULAM 7. ERNAKULAM - - - - - - - - - (i) KALAMASSERY 8. MALAPPURAM - - - - - - - - (i) KOTTAKKAL e-Tender No. ESIC.54.D.25.12.2019.Genl dated 09 July 2019 Section 1.TENDER INVITATION The Additional commissioner & Regional Director, ESI Corporation, Thrissur is inviting bids for “hiring of premises on monthly rental basis”, having an area about 150 Sq Mtrs (1600 Sq Feet), preferably in ground floor for accommodating ESI Dispensaries at various locations with 5 year agreement initially, in the state of Kerala. 1. Kannan Devan Hills, Idukki 7. Azhikode, Kannur 2. Mannamkandam, Idukki 8. Kanjikode, Palakkad 3. Manathavady, Wayanad 9. Kayamkulam, Kollam 4. Sulthan Batheri, Wayanad 10. Kalamassery, Ernakulam 5. Kalpetta, Wayanad 11. Kottakkal, Malappuram 6. Chalakudy, Thrissur 1.1 Preamble:- (a) Bidders are advised to study the Bid document carefully. Online Submission of bids shall be deemed to have been done after careful study and examination of the bid document with full understanding of its implications. Offers prepared in accordance with the procedures enumerated in Section 2 should be submitted online through Central Public Procurement Portal (CPPP) website: https://eprocure.gov.in/eprocure/app not later than the date and time specified in the Schedule for Invitation to Bid under Clause 1.2. Prospective Bidders are advised to follow the instructions provided in the “General Instruction to Bidders” for e-submission of the bids online through CPPP for e-Procurement at https://eprocure.gov.in/eprocure/app. Bid documents may be scanned with 100 dpi with black and white option which helps in reducing size of the scanned document. (b) Bids shall be submitted online at CPPP website: https://eprocure.gov.in/eprocure/app. Important:- Manual bids shall be considered if the required/minimum numbers of bids are not received in the online. Therefore, all bidders who submit the bids online have to submit the offline bids invariably, in the same manner as being submitted in the online system. The main cover (containing the 02 covers inside) shall be addressed to The Additional Commissioner & Regional Director, Regional Office (Kerala), ESI Corporation, Panchdeep Bhavan, Swaraj Round North, THRISSUR, Kerala-680020, and super-scribed on the top with “BID FOR HIRING OF PREMISES FOR ESI DISPENSARY, ……………………….”. Note:- ESIC shall not be responsible for non-receipt/non-delivery of bid documents due to any reason whatsoever. (c) Bidder who has downloaded the tender documents from Central Public Procurement Portal (CPPP) website https://eprocure.gov.in/eprocure/app, shall not tamper/modify the tender form including downloaded price bid template, if any, in any manner. In case if the same is found to be tampered/modified in any manner, tender will be completely rejected and EMD, if any, would be forfeited and bidder is liable to be banned from doing business with ESIC. (d) Prospective bidders are advised to visit CPPP website https://eprocure.gov.in/eprocure/app at least 3 days prior to closing date of submission of tender for any corrigendum / addendum/ amendment. (e) The detailed requirement of the premises have been included in the tender at Section-4 for selection of Bidder for “hiring of premises on monthly rental basis”, having an area about 150 Sq Mtrs (1600 Sq Feet), for accommodating ESI Dispensaries”, in the state of Kerala. The prequalification eligibility criteria for the bidders should be fulfilled for consideration of the Financial bid. 1.2 Schedule for Invitation to Bid:- General Branch, 3rd Floor, Regional Office, 1. Name & address of the Department ESI Corporation, Pancdeep Bhawan, Swaraj Round North, Thrissur-680020 (Kerala) Closing Time & Date for receipt of 2. On or before 29/07/2019 (17:00 Hrs) online & offline bids Branch Officer, General Branch, Regional Office, Name of the Contact Person for any 3. ESI Corporation, Thrissur – 680020 (Kerala) clarification Phone:- 0487-2331080 (Extn. 239) 4. Date till which the bid should be valid 90 days from the date of opening of Technical bid 1.3 Important Dates:- Sl No. Activity Date & time 1. Release / Issue of Tender document (online only) 09/07/2019 (11:00 Hrs) 2. Start date & time for submission of Bids (online & offline) 09/07/2019 (11:00 Hrs) 3. End date & time for submission of Bids (online & offline) 29/07/2019 (17:00 Hrs) 4. Opening of online bids 30/07/2019 (17:00 Hrs) 5. Opening of offline bids (if necessary) 31/07/2019 (10:30 Hrs) Section 2.GENERAL INSTRUCTION TO BIDDERS 2.1 Procedure for Submission of Online Bids on CPP Portal:- The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using valid Digital Signature Certificates. All the pages of the bid being submitted must be signed and sequentially numbered by the Bidder irrespective of nature of content of the documents before uploading. All the files mentioned should be in .pdf format. The instructions given below are meant to assist the bidders in registering on the CPP Portal, prepare their bids in accordance with the requirements and submitting their bids online on the CPP Portal. More information useful for submitting online bids on the CPP Portal may be obtained at: https://eprocure.gov.in/eprocure/app. 2.2 Registration:- a. Bidders are required to enroll on the e-Procurement module of the Central Public Procurement Portal (url:https://eprocure.gov.in/eprocure/app) by clicking on the link `Online Bidder Enrolment’. Enrolment on the CPP Portal is free of charge. b. As part of the enrolment process, the bidders will be required to choose a unique username and assign a password for their accounts. c. Bidders are advised to register their valid email address and mobile numbers as part of the registration process. This will be used for any communication from the CPP Portal. d. Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate (DSC) (Class II or Class III Certificates with signing key usage) issued by any Certifying Authority recognized by CCA India with their profile. List of the Certifying Authority who provide DSC is available on CPP Portal under the link “https://eprocure.gov.in/eprocure/app?component=%24DirectLink&page=DSCInfo&service=dir ect&session=T” else visit the tab “Information about DSC ” in the home page of CPP Portal. e. Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure that they do not lend their DSCs to others, which may lead to misuse. f. Bidder shall login to the site through secured login by entering their user ID / password and with the DSC/e-Token. 2.3 Searching for tender documents:- a. There are various search options built in the CPP Portal, to facilitate bidders to search active tenders by several parameters. These parameters could include Tender ID, organization name, location, date, value, etc. There is also an option of advanced search for tenders, wherein the bidders may combine a number of search parameters such as organization name, form of contract, location, date, other keywords etc., to search for a tender published on the CPP Portal. b. Once the bidders have selected the tenders they are interested in, they may download the required documents / tender schedules. These tenders can be moved to the respective `My Tenders’ folder. This would enable the CPP Portal to intimate the bidders through SMS / E-mail in case there is any corrigendum issued to the tender document. c. The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any clarification / help from the Helpdesk. 2.4 Preparation of bids:- a. Bidder should take into account any corrigendum published on the tender document before submitting their bids. b. Bidder should go through the tender advertisement and the tender document carefully to understand the documents required to be submitted as part of the bid. Please note the number of covers in which the bid documents have to be submitted, the number of documents – including the names and content of each of the document that need to be submitted. Any deviations from these may lead to rejection of the bid. c. Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender document / schedule and generally they can be in .pdf/.xls/.rar/.dwf formats. Bid documents may be scanned with 100 dpi with black and white option. d. To avoid the time and effort required in uploading the same set of standard documents which are required to be submitted as a part of every bid, a provision of uploading such standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided to the bidders. Bidders can use `My Space’ area available to them to upload such documents. These documents may be directly submitted from the `My Space’ area while submitting a bid, and need not be uploaded repeatedly.