A GUIDE TO MICROSOFT OFFICE 2010 eBook Projects-Based Approach available! A Guide to Microsoft Offi ce 2010 teaches students business application software including Word, Excel, Access, and PowerPoint. Students learn in the context of the business environment through hands-on projects at progressive levels of diffi culty. • Includes preparing business letters, brochures, newsletters, blogs, HTML documents, invoices, pivot tables, inventory databases, and business presentations. • Reinforces new concepts with review questions and exercises, provides practice in critical thinking, and offers opportunities for collaborative research. • Presents bonus coverage of Internet Explorer, Outlook, Publisher, and OneNote. 978-0-82195-780-6 Robust Instructor Resources Table of Contents Instructor’s Guide with Chapter 1: Microsoft Offi ce Basics EXAMVIEW® CD includes: Chapter 2: Using a Word Processor • Lesson Plans detail assignments, teaching Chapter 3: Formatting Documents notes, and additional topics. Chapter 4: Advanced Formatting Features • PowerPoint Presentations keyed to the Chapter 5: Using a Spreadsheet chapter topics. Chapter 6: Functions and Data Organization • Vocabulary fi les of terms. Chapter 7: Creating Charts • Rubrics aligned to assessment exercises. Chapter 8: Advanced Spreadsheet Techniques Chapter 9: Working with a Database • Worksheets with problems that supplement the exercises. Chapter 10: Relational Database Techniques Chapter 11: Analyzing Data in a Database • Review Question Answer Keys Chapter 12: Creating Presentations • Data Files for students to complete the Chapter 13: Advanced PowerPoint Features practices, projects, worksheets, etc. Chapter 14: Desktop Publishing • EXAMVIEW® Assessment Suite provides Chapter 15: OneNote question banks and capability to create tests, quizzes, and additional assessment materials. Appedix: Digital Images Index Distance Learning Cartridges available FREE to adopters of 20 or more textbooks! Chapter Walkthrough: Design and Features Chapter features: • Key Concepts—identify the learning outcomes of the Chapter 1 chapter. Microsoft Office Basics Key Concepts Practice Data Files Understanding the Office interface ASSIGNMENT Using input devices • Hands-on Practices—require Saving, opening, and printing files Project Data Files File management E-COMMERCE students to test newly learned Searching the Web and citing sources Understanding e-mail etiquette and ethics Sending and receiving e-mail using Outlook Sending files in their native format is necessary if the user is to edit Detecting and preventing malicious code skills after the concepts are the file, but inconvenient if the user simply needs to view the file. One Exploring Office with the Help window solution is to attach a file that has been saved in text format. Files in text TIP In Word, options for format typically have the extension . t x t or . r t f . Text files can be opened by attaching a PDF copy of the any word processor. The disadvantage of the text format is that some of presented and discussed. open document to an e-mail the document formatting may be lost or changed. A more commonly used message are found in File j solution is to export a file to PDF format before attaching it to an e-mail. Share. PDF The PDF file format is widely used because all document formatting is What is Microsoft Office? preserved. To view a PDF, recipients use Adobe Reader, a free application • Sidebars, Tips, and Alternatives— from Adobe Systems that most users already have. Microsoft Office 2010 is a Windows application that consists of several applications, each designed to perform specific tasks: Practice: E-Mail Messages – part 2 of 3 Outlook 2010 is an e-mail client with tools for organizing and defi ne new terms, offer You will need Internet access to complete this practice. Outlook should already be started from the last searching e-mail. practice. Word 2 010 is a word processor application used to produce professional-looking documents such as letters, résumés, and ADD AN ENTRY TO THE ADDRESS BOOK methods, and expand feature Operating System reports. ! a. Click Home j Address Book. The Address Book is displayed. Note the addresses All computers run software Excel 2010 is a spreadsheet application used to organize, currently listed. called an operating system analyze, and chart data. information. (OS). The OS allows the com- 1. On the Address Book menu bar, select File j New Entry. Another dialog box puter to run other software and Access 2010 is a database application used to generate forms, is displayed: perform basic tasks, such as queries, and reports from the data it stores. communicate with the user and keep track of files and fold- PowerPoint 2010 is a presentation application used to organize ers. Types of operating systems and format slides. include Windows, Linux, and Publisher 2010 is a desktop publishing application used to Mac OS. For more informa- create publications such as newsletters and business reports. End-of-Chapter features: tion about a specific OS, visit www.lpdatafiles.com. OneNote 2010 is a notetaking and information management application. Microsoft Office is designed to create a productive and efficient work environment. Each application has a similar look and feel making it pos- • Chapter Summaries—review sible to transfer skills learned in one application to another. Data can be easily duplicated between the applications, reducing the time required to 2. In the Select the entry type box, select New Contact and then select OK. A Contact produce a document. For example, spreadsheet data can be easily added to window is displayed. the concepts covered in the a word processor document without having to retype the information. 3. Complete the Full Name box and E-mail box entries using the name and e-mail address of a classmate. Note that Outlook automatically creates an entry for the File as box. Chapter 1 Microsoft Offi ce Basics 1 chapter. 4. Click Contact j Save & Close. The Contact window is removed and the contact appears in the Address Book. 5. Click Close to remove the Address Book. @ CREATE AN E-MAIL MESSAGE AND ADD AN ATTACHMENT • Vocabulary Sections—present Book 3.indb 1 3/2/2010 9:43:38 PM a. Click Home j New E-mail. A Message window is displayed. b. In the message window, click T o . The Select Names dialog box is displayed. 1. In the Name list, select the name of your classmate. terms with defi nitions and 2. At the bottom of the dialog box, click T o . 3. Click OK. The dialog box is removed and your classmate’s e-mail address appears in the T o box of the message window. commands and buttons covered c. In the Subject box, type: My Assignment in the chapter. Chapter Summary Chapter 1 Microsoft Offi ce Basics 1 9 Microsoft Office 2010 is a Windows application that includes Outlook, Word, Excel, Access, PowerPoint, Publisher, and OneNote. Windows applications have an interface called a window, which include an File tab Book 3.indb 19 3/2/2010 9:43:46 PM • Review Questions—provide Quick Access Toolbar, and a Ribbon. The File tab displays Backstage view, which is used to save, print, close, quit, and open documents. immediate reinforcement of new Input devices are used to communicate with a Windows application. A keyboard is used to enter text and numeric data. Other input devices include the mouse, stylus pen, and touchpad. concepts. Folders are used to organize files, which are automatically given an extension when saved. A document is printed using the Print command. Vocabulary Closing a document means that it is removed from the application window and the file is no longer in the computer’s memory. Quitting an application removes an application from the desktop and the program is no longer in • Projects—apply the chapter skills Access The Office database application. IMAP server An e-mail server used for incoming the computer’s memory. Opening a file transfers a copy of the file contents mail. to the computer’s memory and then displays it in a window. Access key A key that is indicated by the underlined character in a command. Input device A device used to communicate with a to a variety of business-related A search engine is used to locate information on the Web. Search criteria Windows application. is used to specify which pages are to be located. Operators including +, Address book Outlook tool that stores contact names and e-mail addresses. Insertion point A blinking vertical line in a document –, space, AND, OR, and NOT can be used in specifying criteria. When that indicates where the next character typed will be projects that vary in diffi culty. operators are used, a Boolean expression is formed. Alt key Used with an access key to display a menu. placed. There are guidelines for citing electronic material on the Internet. The Boolean expression An expression that evaluates to Interface The area on the screen where the user interacts primary purpose of a citation is to give credit to the original author and either true or false. with a software application. Some require collaboration allow the reader to locate the cited information. Check box An element in a dialog box that allows the Keyboard Used to enter text and numeric data. Multitasking is an operating system feature that allows more than one user to select or clear an option. Keyboard shortcut A sequence of keys that executes a application to run at a time. The taskbar displays buttons that represent with peers. Click Pressing the left mouse button and releasing it command. each open file or application. q u i c k l y . Mail window The Outlook window containing e-mail E-mail is the sending and receiving of messages over a communications Closing a document Removing a document from the tools. Review Questions network such as a LAN or the Internet. To send and receive messages, application window and the file from the computer’s Message header an e-mail address and an e-mail client is required.