Department of Defense Legacy Resource Management Program Project Number 03178 Disaster Preparedness Workbook for Cultural Institutions Within the Military Beth Patkus and Robert E. Schnare Disaster Preparedness Workbook for Cultural Institutions Within the Military Beth Patkus And Robert E. Schnare for the U. S. Naval War College Library 686 Cushing Road • Newport, R.I. 02841 Revised 2009 Partial Support for the production of this workbook has been provided by funding from of the United States Department of Defense Legacy Resource Management Program Preface 1. The Disaster Preparedness Workbook for Cultural Institutions Within the Military was written to cover all types of disasters and to help Cultural Institutions safeguard their informational resources as we are all self-insured. Loss of these resources would seriously impact on our mission. 2. The Disaster Preparedness Workbook for Cultural Institutions Within the Military can be customized to local needs. This will allow each institution to create a Disaster Manual specific to their institution. Once the Manual has been customized, the table of contents can be regenerated in Word so that the correct page numbers will appear. See the Introduction to the 2nd Edition for detailed instructions. 3. The creation of this workbook has been a goal of mine for a number of years. The first workbook, Disaster Preparedness Workbook for U.S. Navy Libraries and Archives, is modeled after the Disaster: Readiness, Response and Recovery Manual (1992) compiled for the state of Rhode Island. This workbook was originally written and compiled in 1998 by Lisa Fox, a Preservation Consultant working for the Northeast Document Conservation Center. It has been extensively revised by Beth Patkus, Preservation Consultant. The workbook has been critiqued by several preservation experts. I have also critiqued the publication. The extent of the publication has been to insure that all aspects of disaster contingencies have been covered. The one exception is a chapter on terrorism which I hope to write in the future. 4. While extensive effort has gone into ensuring the reliability of information appearing in this workbook, the authors make no warranty, expressed or implied, on the accuracy or reliability of the information, and do not assume and hereby disclaim any liability to any person or organization for any loss or damage caused by errors or omissions in this publication. 5. I would again like to acknowledge that part of the support for the production of this revised workbook has been provided by a grant to the U.S. Naval War College Library by the Department of Defense Legacy Resource Management Program. 6. If anyone has questions concerning the workbook, please feel free to contact me. Robert E. Schnare, Director U.S. Naval War College Library (Retired) I retired on July 3, 2009 and can be contacted via e-mail at [email protected] or by cell at 401-447-3527. Page ii Table of Contents INTRODUCTION TO THE 1ST EDITION............................................................................................................X INTRODUCTION TO THE 2ND EDITION ...................................................................................................... XIII LESSONS LEARNED FROM 9/11/01 ..................................................................................................................XV INTRODUCTION TO DISASTER PREPAREDNESS...................................................................................XXIV The Elements of Disaster Preparedness ................................................................................................................xxv The Planning Process ...........................................................................................................................................xxvi Managing the Planning Process ...........................................................................................................................xxix Participation.................................................................................................................................................... xxix Integration ........................................................................................................................................................ xxx Phased Implementation.................................................................................................................................... xxxi Where to Begin?...................................................................................................................................................xxxi COVER PAGE.............................................................................................................................................................1 INTRODUCTION TO THE PLAN ...........................................................................................................................2 EMERGENCY INSTRUCTIONS .............................................................................................................................3 Fire ............................................................................................................................................................................3 Water.........................................................................................................................................................................4 Utilities/Systems Malfunctions .................................................................................................................................5 Tornado .....................................................................................................................................................................6 Hurricane Warning....................................................................................................................................................6 Bomb Threat..............................................................................................................................................................7 Civil Disturbance/Riot...............................................................................................................................................7 Explosion in the Building..........................................................................................................................................7 Chemical Attack or Accident ....................................................................................................................................8 Biological Attack ......................................................................................................................................................9 Nuclear Explosion or Radiological Contamination.................................................................................................10 Emergency Numbers...............................................................................................................................................11 PREVENTION/PROTECTION PLAN...................................................................................................................13 Preparedness Guidelines .........................................................................................................................................13 Disaster Team Preparedness....................................................................................................................................14 Liaison with Other Units.........................................................................................................................................15 Emergency Drills/Testing the Plan..........................................................................................................................16 Staff Training ..........................................................................................................................................................16 Maintenance Inspections.........................................................................................................................................17 Fire Safety ...............................................................................................................................................................17 Security ...................................................................................................................................................................18 Storage Areas ..........................................................................................................................................................18 Protecting Information Technology ........................................................................................................................19 Chemical, Biological, and Radiological (CBR) Hazards ........................................................................................19 Staff Personal Safety Kits .......................................................................................................................................20 Pre-Disaster Actions................................................................................................................................................20 Page iii Business Continuity Planning .................................................................................................................................20 RESPONSE PROCEDURES....................................................................................................................................21