Town Council Meeting Tuesday, February 20, 2018 6:30 p.m. Council Chambers, Town Hall 359 Main Street Agenda Call to Order 1. Approval of Agenda 2. Approval of Minutes: a. Town Council Meeting, January 23, 2017 3. Comments from the Mayor 4. Question Period Procedure: A thirty-minute time period will be provided for members of the public to address Council regarding questions, concerns and/or ideas. Each person will have a maximum of two minutes to address Council with a second two-minute time period provided if there is time remaining within the thirty-minute Public Input/Question Period timeframe. 5. Motions/Recommendations from Committee of the Whole, February 6, 2018: a. RFD 059-2017: Emergency Management Plan, Change 2 b. RFD 007-2018: MPS/LUB Amendments – 329 Main Street c. RFD 012-2018: Property Tax Exemption Policy Update d. RFD 011-2018: Committee Policy Amendments 359 Main Street | Wolfville | NS | B4P 1A1 | t 902-542-5767 | f 902-542-4789 Wolfville.ca e. RFD 006-2018: Three Phase Power MPS Amendment f. RFD 013-2018: Insurance g. RFD 001-2018: Regional Emergency Management Organization (REMO) 6. Motions/Recommendations from New Business a. RFD 014-2018: VWRM Debt Guarantee – Debenture Term Renewal b. RFD 015-2018: Kings Transit Authority 2018/19 Budget 7. Correspondence c. 2018-01-26 UNSM Board Report d. 2018-01-17 Email: Karen MacWilliam re 329 Main St e. 2018-01-31 Letter: L’Arche Homefires re 329 Main St Development 8. Adjournment to In Camera under the Municipal Government Act Section 22(2)(g): a. Legal Advice eligible for Solicitor-Client Privilege 9. Adjournment 359 Main Street | Wolfville | NS | B4P 1A1 | t 902-542-5767 | f 902-542-4789 Wolfville.ca Town of Wolfville Motions List, Town Council Meeting Tuesday, February 20, 2018 1. APPROVAL OF AGENDA Moved Seconded That the agenda be approved as circulated and/or amended. 2. APPROVAL OF MINUTES a. TOWN COUNCIL MEETING, JANUARY 23, 2018 Moved Seconded That the minutes of the Town Council Meeting of January 23, 2018 be approved as circulated and/or amended. 5. MOTIONS FROM COMMITTEE OF THE WHOLE, FEBRUARY 6, 2018 a. RFD 059-2017: EMERGENCY MANAGEMENT PLAN, CHANGE 2 Moved Seconded That Council approve Change 2 to the Town of Wolfville’s Emergency Management Plan, dated February 20, 2018 b. RFD 007-2018: MPS/LUB AMENDMENTS – 329 MAIN STREET Moved Seconded That Council give First Reading to the Municipal Planning Strategy and Land Use Bylaw Amendments, as attached to RFD 007-2018, to re-designate and re-zone portions of the 329 Main Street property, as outlined in the resolution, and forward to the March 20, 2018 Public Hearing and Town Council meeting for second reading. c. RFD 012-2018: PROPERTY TAX EXEMPTION POLICY UPDATE Moved Seconded That Council approve the following changes to Policy 140-014: • Amend Schedule A to provide Wolfville Historical Society relief from all area rates, except fire protection rate • Remove St George’s Lodge, Gaspereau Avenue property, from Schedule C Motions List Page 1 of 3 REQUEST FOR DECISION 059-2017 Title: Emergency Management Plan (Change 2) Date: February 6, 2018 Department: CAO SUMMARY Emergency Management Plan (Change 2) The Town of Wolfville’s Emergency Management Plan (Change 1), dated April 19, 2016, has undergone an annual review by the Emergency Management Coordinator (EMC) and been amended to remain current. DRAFT MOTION: That Council approve Change 2 to the Town of Wolfville’s Emergency Management Plan dated February 20, 2018 Request for Decision, Page 1 of 4 REQUEST FOR DECISION 059-2017 Title: Emergency Management Plan (Change 2) Date: February 6, 2018 Department: CAO 1) COMMENT / RECOMMENDATION – CAO The CAO supports staff’s recommendation as this revision is in keeping with amendments identified during the September 8, 2016 NS EMO Emergency Management Evaluation, the EMC’s annual review, and updates from the September 8, 2017 Municipal Evacuation planning discussion. Change 2 to the Emergency Management Plan was briefed to Management staff on Wednesday, January 17th. 2) RECOMMENDATION Staff recommends that Council approve the February 20, 2018 Change 2 to the Emergency Management Plan for the Town of Wolfville. 3) DRAFT MOTION That Council approve Change 2 to the Town of Wolfville Emergency Management Plan, dated February 20, 2018. 4) PURPOSE OF REPORT To support the revision of the Town’s Emergency Management Plan in preparation for the Town of Wolfville Spring NS EMO Emergency Management Audit. 5) DISCUSSION Every two years NS EMO is required to report the state of Emergency Preparedness in the Province of Nova Scotia. In meeting this requirement, NS EMO Western Zone Coordintor, Andrew Mitton, conducted an Emergency Management Program Evaluation of the Town of Wolfville on September 8, 2016. In keeping with observations raised during this evaluation and the EMC’s annual review of the Plan, Change 2 to the plan is submitted to Council for approval. This change also incorporates updates to the Town’s evacuation plan as identified at the September 8, 2017 Emergency Management Planning Committee meeting that reviewed Emergency Evacuation planning. The Nova Scotia Emergency Act requires that all municipalities have: • Emergency Management Organization; • Emergency Bylaw (dated 1 November 1990 or later); • Emergency Management Plan; Request for Decision, Page 2 of 4 REQUEST FOR DECISION 059-2017 Title: Emergency Management Plan (Change 2) Date: February 6, 2018 Department: CAO • Emergency Management Coordinator (EMC); and • Standing Committee of Council The April 19, 2016 edition (Change 1) of the Town of Wolfville Emergency Plan has been updated with the following Changes (Change 2) that are inline with the NS EMO Emergency Management Plan Template and the Town of Wolfville Emergency Measures Bylaw Ch57: • Article 1.3 – Plan Distribution • Article 3.3.3 – Authority (Updated Bylaw 57 date) • Article 3.4 - Concept of Operations (CONOPS) – EMO Contact Information • Article 3.5 – Definitions (Updates) • Section 5 - Hazard Risk Vulnerability Assessment (HRVA) – amended introduction • Article 6.4 – Costs Reimbursement (DFAA Link) • Section 7 – Declaration of State of Local Emergency – includes link to Annex • Section 8 – Communications – link to TMR2 User Guide • Section 9 – Emergency Coordination Centres (ECC) – Alternate ECC MOU identification • Section 12 - Volunteers and Volunteer Registration Tracking Sheet (Annex P) • Annex D – Responsibilities and Functions of EMPC – reference to Wolfville’s ECC Operational Guidelines • Annex D (Fire Service) – Contact information for CANUTEC (HAZMAT) • Annex E – Evacuation Plan – Reference to Wolfville’s Emergency Evacuation Operational Guidelines and updated introduction. o All Zone Maps (1 thru 12) updated to reflect building structures o Streets per Zone (Alphabetical) – updated o Streets per Zone - updated • Annex F – Wolfville’s Emergency Measures Bylaw, Chapter 57 – approved 2016-10-05 • Annex H – EMO Contact Numbers (Kings County) - updated • Annex J - Emergency Communications Plan (Telecommunications and Public Information) • Annex K – Alternate ECC Map – updated to reflect MOU between Wolfville-Acadia University • Annex L – EMAC/EMPC – Updated contact information • Annex M – Emergency Alerting System – Updated contact information • Annex O – EMO NS – Updated contact information • Annex Q – Reference Documents – Updated Municipal Documents Changes are highlighted in yellow and annotated with ‘Change 2’ at the bottom of each page. Request for Decision, Page 3 of 4 REQUEST FOR DECISION 059-2017 Title: Emergency Management Plan (Change 2) Date: February 6, 2018 Department: CAO 6) POLICY CONSIDERATIONS • Nova Scotia Emergency Measures Act • Town of Wolfville Emergency Measures Bylaw Ch57, 2016-10-06 7) BUDGET CONSIDERATIONS N/A 8) COMMUNICATIONS REQUIREMENTS Staff will publish approved Emergency Management Plan (Change 2) on the Town of Wolfville Website and post announcement via Social Media. 9) REFERENCES TO COUNCIL STRATEGIC PLAN Council Strategic Principles: 1. Affordability: N/A 2. Transparency: This decision supports municipal involvement with the approved Change being posted to the Town of Wolfville’s Emergency Preparedness Website 3. Community Capacity Building: This update to the Town’s Emergency Management Plan is focused on further preparing the Town and its residents 4. Discipline to Stay the Course: N/A 5. United Front: N/A 6. Environmental Sustainability: N/A 10) ATTACHMENTS • Town of Wolfville Emergency Management Plan (Change 2), dated 2018-01-23 11) SUMMARY The Town of Wolfville’s Emergency Management Coordinator (EMC) will continue to work towards ensuring that the Town of Wolfville is fully prepared for any future Emergency that may impact the municipality. Request for Decision, Page 4 of 4 EMERGENCY MANAGEMENT PLAN February 20, 2018 (CHANGE 2) A cultivated experience for the mind, body, and soil. TABLE OF CONTENTS Section 1 – PLAN MAINTENANCE AND DISTRIBUTION ............................................................. 1 1.1 Plan Maintenance: ......................................................................................... 1 1.2 Preface .......................................................................................................... 2 1.3 Plan Distribution List ...................................................................................... 3 Section 2 – RELEVANT LEGISLATION AND AUTHORITIES .......................................................... 4 2.1 Federal .........................................................................................................