AGENDA FORT SCOTT CITY COMMISSION FORT SCOTT CITY HALL COMMISSION ROOM 123 SOUTH MAIN JANUARY 16, 2018 6:00 P.M. I. ROLL CALL: ADAMSON BARTELSMEYER NICHOLS PARKER MITCHELL II. FLAG SALUTE III. INVOCATION: Pastor Steven Bell, Life Point Assembly of God IV. PROCLAMATIONS/RECOGNITIONS: Recognition of Holly Baker V. CONSENT AGENDA: A. Approval of minutes of the regular meeting of January 2nd, 2018. B. Approval of Appropriation Ordinance 1207-A totaling $482,847.04. C. Resolution and Notice of Hearing with Reference to alleged unsafe and dangerous structure and accessory structure located at 1234 E. Elm – Public Hearing Date – 3/6/2018 – 6:15 p.m. VI. APPEARANCE/COMMENTS/PUBLIC HEARING: A. APPEARANCE: B. CITIZEN COMMENTS (Concerning Items Not on Agenda – 3 minute limit per citizen) - C. PUBLIC HEARINGS/COMMENTS: None VII. CONSIDERATION: 1. Consideration of Glenn Cowen Quit Claim Deed 2. Approval of Change Order #1 – College Booster Station update – Increase of $42,043.95. 3. Approval of Change Order #1 for the Chemical Feed & Sludge Removal project – Decrease of $1,183.10 4. Discussion of Fort Scott Lofts AGENDA FORT SCOTT CITY COMMISSION FORT SCOTT CITY HALL COMMISSION ROOM 123 SOUTH MAIN JANUARY 16, 2018 6:00 P.M. VIII. COMMENTS: A. Director Updates: Jon Garrison, Director of Finance B. Commission: C. City Attorney: D. Director of Finance: E. City Manager: EXECUTIVE SESSION: I MOVE THAT THE CITY COMMISSION RECESS INTO EXECUTIVE SESSION FOR ________________________________ IN ORDER TO (see below justification) DISCUSS ______________________________________. THE EXECUTIVE SESSION WILL BE ___________ MINUTES AND THE OPEN MEETING TO RESUME AT ________________. Justifications for Executive Sessions: • Personnel matters of non-elected personnel • Consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship • Matters relating to employer-employee negotiations whether or not in consultation with the representative or representatives of the body or agency • Confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships • Preliminary discussions relating to the acquisition of real property X. MOTION FOR ADJOURNMENT: ROLL CALL CITY OF FORT SCOTT CITY COMMISSION MEETING Minutes of January 2, 2018 Regular Meeting #1 CITY OF FORT SCOTT CITY COMMISSION MEETING Minutes of January 2, 2018 Regular Meeting #1 The regular meeting of the Fort Scott City Commission was held January 2nd, 2018 at 6:00 p.m. in the City Commission Room, 123 S. Main, Fort Scott, Kansas. ROLL CALL: Commissioners Bartelsmeyer, Nichols and Parker were present with Mayor Mitchell presiding. Commissioner Adams was absent. INVOCATION: Dave Martin, City Manager, said a prayer asking God for guidance for the city and all government and city officials. AUDIENCE IN ATTENDANCE: Travis Shelton, Clayton Miller, Darrell Parker, Kenny Howard, Frank Adamson, Hunter Adamson, Cheryl Adamson, Jerald Mitchell, Janet Braun, and Jason Silvers, representing the Fort Scott Tribune. PROCLAMATIONS/RECOGNITIONS: None APPROVAL OF MINUTES AND APPROPRIATIONS/CONSENT AGENDA: A. Approval of minutes of the regular meeting of December 19th, 2017. B. Approval of Appropriation Ordinance 1206-A totaling $407,293.46. C. Resolution 1-2018 designating the official City newspaper. D. Resolution 2-2018 designating the official City depositories for public funds E. Certificate of Appropriateness – Proposed changes to building and signage at 2 N. Main Street Bartelsmeyer moved to approve the Consent Agenda. Parker seconded. All voted aye. APPROVED CONSENT AGENDA. REORGANIZATION OF CITY COMMISSION AND ELECTION OF MAYOR, COMMISSION PRESIDENT, B.C.E.D.C.I. REPRESENTATIVE, AND FORT SCOTT HOUSING AUTHORITY DELEGATE. 1 CITY OF FORT SCOTT CITY COMMISSION MEETING Minutes of January 2, 2018 Regular Meeting #1 Mayor Mitchell thanked Commissioner Jim Adams for the time he spent while serving on the City Commission. He will be presented with a Certificate of Appreciation at a later date. a. Swearing in of new Commissioners – Diane Clay, City Clerk, gave the Oath of Office to City Commissioners: JoLynne Mitchell, R. Randall Nichols, and Cheryl Adamson. b. Election of Mayor Parker moved to appoint JoLynne Mitchell as Mayor of the City of Fort Scott. Bartelsmeyer seconded. All voted aye. APPOINTED JOLYNNE MITCHELL AS MAYOR OF THE CITY OF FORT SCOTT. c. Election of Commission President Mitchell moved to appoint Cindy Bartelsmeyer as President of the Fort Scott City Commission. Nichols seconded. All voted aye. APPOINTED CINDY BARTELSMEYER AS PRESIDENT OF THE FORT SCOTT CITY COMMISSION. d. Election of Bourbon County Economic Development Council Inc. Representative Bartelsmeyer moved to appoint R. Randall Nichols as the City’s representative on the Bourbon County Economic Development Council, Inc. Parker seconded. All voted aye. APPOINTED R. RANDALL NICHOLS AS THE CITY’S REPRESENTATIVE FOR THE BOURBON COUNTY ECONOMIC DEVELOPMENT COUNCIL, INC. e. Election of Fort Scott Housing Authority Delegate Nichols moved to appoint Cheryl Adamson as the City’s representative on the Fort Scott Housing Authority Board. Parker seconded. All voted aye. APPOINTED CHERYL ADAMSON AS THE CITY’S REPRESENTATIVE FOR THE FORT SCOTT HOUSING AUTHORITY BOARD. APPEARANCE/COMMENTS/PUBLIC HEARING: A. APPEARANCE: None 2 CITY OF FORT SCOTT CITY COMMISSION MEETING Minutes of January 2, 2018 Regular Meeting #1 B. CITIZEN COMMENTS (Concerning Items Not on Agenda – 3 minute limit per citizen) - None C. PUBLIC HEARINGS: None CONSIDERATION: 1. Approval of Fort Scott Plumbing Board reappointments – 3 year terms - Diane Clay, City Clerk, informed the Board that there are two board members for the Plumbing Board. They usually meet once a year to approve the plumbing licenses for all journeyman and master applications. Fred Stoughton and Ed French were the board members. Due to the death of Ed French, she sent letters to all master plumbers to see if there was interest. Thaine Geiger expressed interest to her. She asked for the recommendation to reappoint Fred Stoughton to a three year term and the appointment of Thaine Geiger for a three year term. Mitchell moved to appoint Fred Stoughton and Thaine Geiger to the Fort Scott Plumbing Board. Bartelsmeyer seconded. All voted aye. APPROVED TO REAPPOINT FRED STOUGHTON FOR A THREE YEAR TERM AND TO APPOINT THAINE GEIGER FOR A THREE YEAR TERM TO THE FORT SCOTT PLUMBING BOARD. 2. Approval of Fort Scott Electrical Board reappointments – 3 year terms - Diane Clay, City Clerk, asked the Commission to reappoint the board members for the Fort Scott Electrical Board for a three year term each respectfully. These board members are Max Fanning, Tony French, Larry Karleskint, J. R. Stewart, Jim Brown, and Jack Karleskint. Bartelsmeyer moved to appoint the Fort Scott Electrical board appointments. Parker seconded. All voted aye. APPROVED THE REAPPOINTMENT OF MAX FANNING, TONY FRENCH, LARRY KARLESKINT, J.R. STEWART, JIM BROWN, AND JACK KARLESKINT TO THE FORT SCOTT ELECTRICAL BOARD FOR A THREE YEAR TERM EACH RESPECTFULLY. COMMISSION/STAFF: A. Director Updates: None B. City Commission: Adamson – Nothing to report. 3 CITY OF FORT SCOTT CITY COMMISSION MEETING Minutes of January 2, 2018 Regular Meeting #1 Bartelsmeyer – Welcomed Cheryl Adamson to the City Commission. Asked that the Design Review Board meet and discuss fencing in the downtown area. City Manager will notify Rhonda Dunn to schedule a meeting. Nichols – Also welcomed Cheryl Adamson. Parker – Welcomed Cheryl to the board. Mitchell – Expressed her condolences to the Coe family on their loss. C. City Attorney: Nothing to report. D. Director of Finance: Not present. E. City Manager: Remarked that 2017 is complete and 2018 is here and the City is ready. The unemployment rate is at 3.6% which is very low. Housing issues need addressed and also ways to reduce taxes. The City is working on all these issues. ADJOURNMENT: Parker moved to adjourn the meeting at 6:10 p.m. Bartelsmeyer seconded. All voted aye. ADJOURNED MEETING AT 6:10 P.M. The next regularly scheduled meeting is to be held on January 16th, 2018 at 6:00 p.m. RECORDED BY: ____________________ DIANE K. CLAY CITY CLERK 4 My Check Report Fort Scott, KS By Check Number Date Range: 12/30/2017 - 01/12/2018 Vendor Number Vendor Name Payment DatePayment Type Discount Amount Payment Amount Number Bank Code: MM-Money Market 45992 CITY OF FORT SCOTT 01/03/2018Regular 0.00 22.78 55297 Payable #Payable Type Post Date Payable Description Discount Amount Payable Amount Account Number Account Name Item Description Distribution Amount 10-2353-02 (12-1 Invoice 12/14/2017 SVC: 11-21-17 TO 12-07-17 (1311 S NATIO0.00 22.78 309-400-723000 UTILITY - WATERSVC: 11-21-17 TO 12-07-17 (131 22.78 63765 FERGUSON ENTERPRISES INC 01/03/2018Regular 0.00 2,656.06 55298 Payable #Payable Type Post Date Payable Description Discount Amount Payable Amount Account Number Account Name Item Description Distribution Amount 563264 Invoice 12/14/2017 BONET REP KIT COMP, MAIN VLV REP KIT, 0.00 2,037.83 711-510-743000 OPERATING SUPPLIESBONET REP KIT COMP, MAIN VL 2,037.83 563582 Invoice 12/28/2017 5-1/4 SEAT WRCH . WATER DIST0.00 618.23 711-510-743000 OPERATING SUPPLIES5-1/4 SEAT WRCH . WATER DI 618.23 54385 KANSAS GAS SERVICE 01/03/2018Regular 0.00 80.49 55299 Payable #Payable Type Post Date Payable Description Discount Amount Payable Amount Account Number Account Name Item Description Distribution Amount 510297929 1186 Invoice 12/26/2017