Board of Governors' Meeting Room 313, Robert W. Plaster Student Union Friday, 10/14/2016 1:00 - 5:00 PM CT I. Roll Call II. Approval of Minutes II.A. Approval of Minutes of Open and Closed Meetings of July 28, 2016 - Page 3 III. Consent Agenda A. President III.A.1. Approval of Revision to G1.03 Officers of the University Policy - Page 11 III.A.2. Approval of Athletics Employment Agreement - Matthew D. Bolger as Operations Assistant for Women's Basketball - Page 23 B. West Plains Campus III.B.1. Approval of Actions Concerning Academic Employees - Page 26 III.B.2. Approval of Actions Concerning Non-Academic Employees - Page 36 C. Purchases/Contracts III.C.1. Approval of Procurement Activity Report - Page 37 D. Facilities and Equipment III.D.1. Approval of Activity Report for the Month of July 2016 - Page 54 III.D.2. Approval of Activity Report for the Month of August 2016 - Page 61 E. Human Resources III.E.1. Approval of Actions Concerning Academic Employees - Page 68 III.E.2. Approval of Actions Concerning Non-Academic Employees - Page 88 IV. President's Report A. President Clif Smart’s report will include updates and comments on the following topics: IV.A. Presidents Report - Page 102 1. Welcome to Homecoming 2. Our Missouri Statement Moment - Presentation by Amy Blansit, Kinesiology Instructor 3. Enrollment Update 4. Wall of Fame 5. Approval of the 2016 Bronze Bear Award Recipient (resolution to be provided at the meeting) 6. Approval of the 2016 Government Excellence Award Recipient (resolution to be provided at the meeting) V. West Plains Campus A. Chancellor’s Report – Chancellor Drew Bennett will provide both an oral and written report to the Board of Governors regarding activities at the West Plains Campus V.A. Chancellors Report - Page 103 1. West Plains Summit VI. Academic Affairs A. Faculty Senate Report VI.A. Faculty Senate Report - Page 104 B. Report from the Provost (written report only) – Provost Frank Einhellig will provide a written report regarding activities in the Division of Academic Affairs ________________________________________________________________________________ Page 1 of 318 - Board of Governors' Meeting 10/14/2016 VI.B. Report from the Provost - Page 105 VII. Research and Economic Development (written report only) A. Report from the Vice President for Research and Economic Development & International Programs – Vice President Jim Baker will provide a written report on Sponsored Programs VII.A. Research and Economic Development Report - Page 108 VIII. Diversity and Inclusion (written report only) A. Division for Diversity and Inclusion Report – Assistant to the President/Chief Diversity Officer Wes Pratt will provide a written report regarding activities in the Division for Diversity and Inclusion VIII.A. Division for Diversity and Inclusion Report - Page 112 IX. Student Affairs A. Report from the Student Body President IX.A. Report from the Student Body President - Page 120 B. Student Affairs Report (written report only) – Vice President for Student Affairs Dee Siscoe will provide a written report regarding activities in the Division of Student Affairs IX.B. Student Affairs Report - Page 121 X. Marketing and Communications (written report only) A. Marketing and Communications Report – Vice President for Marketing and Communications Suzanne Shaw will provide a written report regarding activities in the Division of Marketing and Communications X.A. Marketing and Communications Report - Page 123 XI. Staff Senate A. Staff Senate Report XI.A. Staff Senate Report - Page 125 XII. Financial A. Approval of Health and Wellness Center Bond XII.A. Auxiliary Enterprise System Revenue Bond - Page 126 B. Development Report (written report only) – Vice President for University Advancement Brent Dunn will provide a written report from the MSU Foundation XII.B. Development Report - Page 303 XIII. Facilities and Equipment A. Approval of Consultant and Authority to enter into an Agreement for the Professional Services in Conjunction with the Renovation of Hill Hall XIII.A. Approval of Renovation of Hill Hall - Page 309 B. Approval of Bids and Award of a Contract for the Phase II Improvement to the District Chilled Water System XIII.B. Approval of Contract for the District Chilled Water System - Page 310 C. Approval of Amendments to Employee Handbook for Administrative, Professional and Support Staff Employees and Related Policies XIII.C. Approval of Amendments to Employee Handbook - Page 312 XIV. Unfinished Business XV. New Business A. Election of 2017 Officers for the Board of Governors XVI. Resolution Authorizing Closed Meeting, Pursuant to Sections 610.021(1), (2), (3), (6), (9), (11), (12), (13), (14), (17), (18), (19), (20) and/or (21) of the Revised Statutes of Missouri XVI. Closed Meeting Resolution - Page 317 XVII. Adjournment XVIII. Date of Next Meeting: Thursday, December 15, 2016, 1 p.m., Room 313, Robert W. Plaster Student Union ________________________________________________________________________________ Page 2 of 318 - Board of Governors' Meeting 10/14/2016 MINUTES OF THE BOARD OF GOVERNORS MISSOURI STATE UNIVERSITY JULY 28, 2016 1. Roll Call Present- Mr. Joe Carmichael, Vice Chair of the Board Mr. Tyree Davis IV, Student Governor (by conference call at 10:02 a.m.) Ms. Virginia Fry, Governor Mr. Gabriel Gore, Governor Mr. Stephen B. Hoven, Governor Dr. Peter Hofherr, Chair of the Board Ms. Beverly Miller, Governor Mr. Kendall Seal, Governor Mr. Greg Spears, Governor Ms. Carrie Tergin, Governor Also Present- Clifton M. Smart III, President Drew Bennett, Chancellor of the West Plains Campus Frank Einhellig, Provost Dee Siscoe, Vice President for Student Affairs Matt Morris, Vice President for Administrative Services Jim Baker, Vice President for Research and Economic Development and International Programs Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations Steve Foucart, Chief Financial Officer Suzanne Shaw, Vice President for Marketing & Communications Brent Dunn, Vice President for University Advancement Donna Christian, Director of Internal Audit and Compliance Rachael Dockery, General Counsel Wes Pratt, Chief Diversity Officer Kyle Moats, Director of Athletics Jeff Morrissey, Chief Information Officer Gloria Galanes, Dean of the College of Arts and Letters Kristan Gochenauer, Secretary of the Board 2. Presiding – The presiding officer for the meeting was Dr. Peter Hofherr, Chair of the Board of Governors. He called the meeting to order at 9:03 a.m. at the Shealy Farm Conference Center, 5607 S. 222nd Rd., Fair Grove, Missouri. President Clif Smart then gave a brief overview of the agenda. 3. Approval of Minutes – Dr. Hofherr mentioned that the first item of business was the approval of the minutes for the open and closed meetings of June 10, 2016. Mr. Steve Hoven so moved, receiving a second from Ms. Carrie Tergin. 1 ________________________________________________________________________________ Page 3 of 318 - Board of Governors' Meeting 10/14/2016 Motion passed 9-0. 4. Consent Agenda – Dr. Hofherr noted that the next item of business on the agenda was the approval of the Consent Agenda for this meeting. The items included in the Consent Agenda are: President Approval of athletic employment contract for Brice Cox as Associate Strength and Conditioning Coach for Men’s Basketball and Men’s and Women’s Golf. (Human Resources No. 1531-16). West Plains Campus Approval of Activity Report dated July 28, 2016 (West Plains Campus Activity Report No. 117-16). Approval of actions concerning West Plains Campus academic employees (West Plains Campus Personnel No. 396-16). Approval of actions concerning West Plains Campus non-academic employees (West Plains Campus Personnel No. 397-16). Springfield Campus Purchases/Contracts Approval of Procurement Activity Report for the period May 25, 2016 through July 13, 2016 (Purchasing Activity Report No. 442-16). Facilities and Equipment Approval of the May 2016 Activity Report (Activity Report No. 282-16). Approval of the June 2016 Activity Report (Activity Report No. 283-16). Approval of second addendum to the lease agreement with Ozarks Technical Community College for general classroom and support space at Lebanon, Missouri (Agreement No. 376- 16). Approval of the lease agreement for general classroom and support space with Illinois Place, LLC, Joplin, Missouri (Agreement No. 377-16). Approval of amendment #7 to the lease agreement with Mercy Health Springfield Communities, formerly St. Johns Health Systems Inc. at Jordan Valley Innovation Center (Agreement No. 378-16). Approval of amendment #2 to the lease agreement with ESM Technologies Inc. at the Jordan Valley Innovation Center (JVIC) (Agreement No. 379-16). Human Resources Items Approval of actions concerning academic employees (Human Resources No. 1532-16). 2 ________________________________________________________________________________ Page 4 of 318 - Board of Governors' Meeting 10/14/2016 Approval of actions concerning non-academic employees (Human Resources No. 1533-16). Ms. Virginia Fry moved to approve the Consent Agenda, receiving a second from Ms. Tergin. Motion passed 9-0. 5. Marketing and Communications: a. Ms. Suzanne Shaw, Vice President for Marketing and Communications, gave a presentation on the University’s branding providing an overview of recruiting initiatives, student perception, and data review. Ms. Shaw walked the board through how the overall goals of the brand refresh are relevant to reaching a wide range of students locally, nationally, and internationally.