May 17, 2019 To: Columbia Association Board of Directors E-Mail: [email protected] CA Management From: Andrew C. Stack, Board Chair The Columbia Association Board of Directors Meeting will be held on Thursday, May 23, 2019 at 7:00 p.m. at Columbia Association headquarters, 6310 Hillside Court, Suite 100, Columbia, MD 21046. AGENDA 1. Call to Order 5 min. Page Nos. (a) Announce Directors/Senior Staff in Attendance (b) Remind attendees the meeting is being recorded/broadcast (c) Remind attendees of CA’s Five Civility Principles (d) Inquire if any Board members are attending remotely via phone 2. Announcement of Closed/Special Meetings Held/To Be Held 1 min. 3. Approval of Agenda 1 min. 4. Disclosure of Conflicts of Interest 1 min. 5. Recognition of Recipients of the Maggie J. Brown Spirit of Columbia Scholarship Awards 15 min. 6. Resident Speakout 3 Minutes per Individual; 5 Minutes per Group; 2 Minutes for Response to Questions 7. Chairman’s Remarks 3 min. 3-4 8. Reports/Presentations 15 min. (a) President’s Report – See written report – Follow-up questions from the BOD (10 min.) 5-11 (b) Report from the CA Representatives to the Inner Arbor Trust Board of Directors (5 min.) 12 (c) Financial Reports - None 9. Board Action (a) Consent Agenda 1 min. 1. Approval of Minutes – April 25, 2019 13-16 2. Approval of the Hickory Ridge Representative to the Watershed Advisory Committee 17 (b) Board Votes 45 min. 1. Resolution Recognizing June 7, 2019 as National Gun Violence Awareness Day (5 min.) 18 2. Draft CA Strategic Plan for FY 2020-2024 (30 min.) 19-21 3. Draft Amendments to the Rules of the Risk Management Committee (10 min.) 22-30 (c) Board Discussion 50 min. 1. Report from the Ad Hoc Working Group on Improving Board Operations (30 min.) 2. May Development Tracker (20 min.) 31-43 10. Tracking Forms 5 min. (a) Tracking Form for Board Requests 44 (b) Tracking Form for Resident Requests 45 11. Talking Points 2 min. 12. Adjournment – Anticipated Ending Time: Approximately 9:40 p.m. Next Board Work Session and Meeting Thursday, June 13, 2019 – Board Work Session – 7:00 p.m. Thursday, June 27, 2019 – Board Meeting – 7:00 p.m. ARRANGEMENTS FOR AN INTERPRETER FOR THE HEARING IMPAIRED CAN BE MADE BY CALLING 410-715-3111 AT LEAST THREE DAYS IN ADVANCE OF THE MEETING. CA Mission Statement Working every day in hundreds of ways to make Columbia an even better place to live, work, and play. CA Vision Statement Making Columbia the community of choice today and for generations to come. May 17, 2019 Chair’s Remarks May 23, 2019 CA Board Meeting Date Activity Time May 18, 2019 Streets of Baltimore: Photography by Ben Cricchi reception 1:00 PM (Art Center) May 18, 2019 Hickory Ridge Flea Market (Hawthorn Center) 8:00 AM May 20, 2019 Health & Fitness Advisory Committee meeting 7:00 PM May 21, 2019 Columbia Aquatics Advisory Committee meeting (Hickory 7:00 PM Ridge) May 21, 2019 Poetry/Literature Music Collaboration (Slayton House) 6:00 PM May 23, 2019 Columbia on Foot - Wilde Lake Walk (meet at Wilde Lake 10:00 AM Barn) May 28, 2019 Community meeting on Lakeview proposal (Owen Brown 6:00 PM Community Center) May 29, 2019 Hands-only CPR (Amherst House) 10:30 AM RR Jun 1, 2019 Columbia Photo Artists Theme Exhibition reception (Art 2:00 PM Center) Jun 3, 2019 BOC meeting 7:30 PM Jun 3, 2019 Master Gardeners: Baywise Landscaping (Stonehouse) 7:00 PM RR Jun 4, 2019 Bugs That Bite session (see website for details) 6:00 PM Jun 6, 2019 Columbia on Foot - Long Reach Walk (meet at Stonehouse) 10:00 AM Jun 6, 2019 Bugs That Bite session (see website for details) 6:00 PM Jun 8, 2019 CA’s Kids Day event (Sports Park) 10:00 AM RR Jun 9, 2019 River Hill Annual Flea Market (Claret Hall) 10:00 AM Jun 10, 2019 Bugs That Bite session (see website for details) 7:00 PM Jun 13, 2019 CA Board work session 7:00 PM RR = Registration Required or there is a Cost associated with this Activity Attended the Columbia on Foot - Owen Brown Nature Walk held on May 9th; event hosted by Ned Tillman and John McCoy; over 40 people in attendance; nice activity. More walks are planned (see the web site). If you have an opportunity, I encourage you to attend one or more of the walks. Thanks to Ned and John for this event. Attended the 2019 Congressional Art Competition held at the Columbia Art Center in Long Reach. The competition is presented by Congressman John Sarbanes, MD 3rd Congressional District. 30 art pieces were entered which came from various high schools in the 3rd District (some high school represented include River Hill, Reservoir, Towson, Calvert Hall, Broadneck, Gilman). Congressman Sarbanes was in attendance and announced the winner (who’s art will be displayed in the underground tunnel leading from the Cannon Office Building to the US Capitol). Two Honorable Mention awards were also announced and these will be displayed (one each) in the Congressman’s Baltimore and Washington offices. Congressman Sarbanes thanked the Columbia Association and the staff of the Art Center for allowing use of the facility (which is the 5th year the Art Center has hosted this activity). Thanks to the Art Center staff for an excellent activity. Attended the Howard County Chamber luncheon and Annual Meeting on May 16th which was held at Turf Valley. The Chamber is celebrating 50 years. The Keynote Speaker echoed several observations from our Millennial Work Group report. Attended a morning seminar on The Future of Howard County & Cybersecurity. County Executive Calvin Ball was present and opened the seminar with some remarks. There were 3 panels: the first discussed Cybersecurity and the development boom in Howard County; the second discussed Public/Private Partnership (P3) efforts (example is the new court house; PG County is considering using P3 to construct new schools); and the third panel discussed Downtown Columbia and the importance of culture/arts. May 2019 Office of the President/CEO The President/CEO participated in “Business Appreciation Week” sponsored by the Howard County Economic Development Authority. Joined by Tracy Turner, Howard County Economic Development Authority, and Christine Uhlhorn, Fire & Rescue, the President/CEO visited Underwriters Laboratories and Top Virtual Staffing Solutions. The purpose of the visits was to thank business owners for their contribution to the community and to listen to their perspectives on how to strengthen Howard County’s business climate. County Executive Calvin Ball, Columbia Festival of the Arts, the Inner Arbor Trust, Downtown Columbia Partnership, and others participated in a joint announcement of summer programming on 2 May. Upcoming events include: Books in Bloom Festival – 2 June Columbia Festival of the Arts Lakefest – 14-16 June Lakefront Summer Festival – 17 June – September Soulful Symphony premier performance – 29 June Columbia Orchestra Summer Pops Concert – 30 June Organizations hosting and promoting 2019 summer activities in Downtown Columbia include Columbia Association, Columbia Festival of the Arts, Downtown Columbia Arts and Culture Commission, Downtown Columbia Partnership, Inner Arbor Trust, Merriweather Post Pavilion, and Visit Howard County. For a current schedule of activities in Downtown Columbia, please visit https://www.facebook.com/pg/ColumbiaMD/events/. Howard Hughes Corporation recently announced its plans for the Downtown Columbia Lakefront district. It is seeking to build a “wellness district” that would focus on bringing in health and fitness-related tenants. Building the wellness district will begin with the construction of a more than 200,000-square-foot office and retail building to be called 1 Sterrett Place. The nine-story, glass tower will be constructed on the site of the 5565 Sterrett Place office building, slated for demolition later this year. Howard County received a AAA credit rating from the three rating agencies for the 22nd year. The agencies noted Howard County’s strong economy and financial flexibility. Among more than 3,000 counties in the nation, Howard is one of only 43 counties to receive a AAA rating from all agencies. 1 Administrative Services Highlights The IT team and our vendor partners have successfully switched over approximately half of our phones from the old system to the new system. Customers calling those facilities from outside lines will see no difference between the old and new systems. Internally, though, there is a difference in that an internal caller is able to dial internally using the four-digit extensions only to other facilities that are on the same system as the caller. This will be a bit cumbersome for the two weeks or so that we are deploying the new phones to all CA facilities. Again this month, most of CA is actively working on the Dayforce implementation, the new cloud-based human resources information system from Ceridian. The project remains on time for the "first punch" scheduled for 10 June and the first pay date of 5 July. At this time, the Learning and Organizational Development team is leading training sessions for managers and for employees with the goal of having all managers trained by Tuesday, 4 June. The team is taking the training sessions out into the field, having sessions at the Athletic Club, Columbia Gym, outdoors for pools staff, and other locations, in addition to classroom settings at headquarters. At the same time, there are significant data transfer efforts, testing and more testing and extensive work on security configurations that will use CA's active directory for single sign on for active team members. The IT team is also working with Ceridian's team to configure and test the touch and HTML time clocks.