Nov’ 24, 2020 minutes MINUTES OF THE BRENTWOOD PARENT COUNCIL ASSOCIATION SEPTEMBER 22, 2020 Start: 7PM Location: ZOOM MEETING Meeting Jen S. Called By Type of Regular Meeting meeting Facilitators Jen S. Sai M. (co-hosts); Vaishnavi S. (Q&A); Deb T. (Chat Moderator) Co- Vaishnavi S.; Deborah T. (Minutes for November 24 th, 2020) Secretaries Timekeeper N/A Administration: Mr. Tim Michayluk (Principal), Mr. Dustin Turner (Assistant Principal) Council Executives: Jen S. (Co-Chair), Anne C. (Co-Treasurer), Vaishnavi S. (Co-Secretary), Attendees Deb T. (Co-Secretary) Parents: Menaal M.; Carmen D.; Daiva J.; Sarah J. ; Kike A. ; Fatima ; Ijay O. ; Layla • CALL TO ORDER – Jen S. 1 2 LAND ACKNOWLEDGMENT 3 WELCOME AND INTRODUCTIONS 4 APPROVAL OF AGENDA – Jen motioned, Vaishnavi seconded, unanimously approved. APPROVAL OF MINUTES FROM LAST MEETING (OCTOBER 2020) - Jen motioned, Anne 5 seconded, unanimously approved. BUSINESS ARISING FROM MINUTES – • N/A 6 Page 1 Version 1.0 Nov’ 24, 2020 minutes 7 REPORTS CHAIR REPORT (Jen S) 7.1 Sai M. (co-chair) is leaving council due to an out of province move. This position is now available . Page 2 Version 1.0 Nov’ 24, 2020 minutes PRINCIPAL REPORT Principal Report for Brentwood Parent Council – Nov 24, 2020 Thank you very much to parent council for continued their initiatives and actions in supporting our Brentwood School families through the spirit of giving...... two food basket draws gift card support of families in need PT/ Conference meal for our teaching staff This is very much appreciated!!!! Our First COVID case identified while at school came to fruition on November 22, 2020. Proper messaging was sent home to parents of students who are close contacts as well as staff (phone calls were made as well). Appropriate measure were taken to isolate the class of students and staff affected - AHS and CBE COVID team are connecting with all who need to be contacted at this time with further protocol directions and instructions. 1. School Development Plan: Mr. Turner will share details of a 3 year plan now - 2 goals. 2. Upcoming P/T conferences: In Person learners – KINDERGARTEN December 3 (9:00 AM – 12:00 PM / 1:00 – 4:00 PM / 4:45 – 8:45 PM) / December 4 (9:00 AM – 12:00 noon) – 15 to 20 minute conferences In Person learners – Grade 1-5 December 3 (4:45 PM – 8:45 PM) / December 4 (9:00 AM – 12:00 noon) – 15 minute conferences Hub learners – Grade 1-5 December 3 (1:00 PM – 4:30 PM) (5:30 PM – 7:30 PM) / December 4 (9:00 AM – 3:00 PM) – 15 minute conferences 3. Virtual Assemblies for all grades: 7.2 Throughout the course of the year, grade levels will be presenting through a virtual assembly their work premised upon our well being SDP goal and in conjunction with Mind-up. Parents and students will be informed as to the link closer to each presentation date. (Brentwood School YouTube Channel) The following schedule has been set: Grade 2 – November Grade 5 – January Grade K&1 – March (TBD) Grade 4 – April Grade 3 – June A winter holiday ‘celebration’ – one time during the last week of December – working on a school wide virtual assembly that will include the ‘seasonal hat’ draws we do every year – more information to come as to date and time. 4. School wide activities for 2020-21 Virtual Presentations – costs being finalized as virtual presentations are somewhat adjusted in price when done virtually Two are being confirmed: January – John Dunn – Arctic explorer March – Matt Wilhelm – MDX cyclist with character building messages 5. 2019-20 Yearbook - pick-up and delivery are complete 6. Teacher Report – Mr. Turner Page 3 Version 1.0 Nov’ 24, 2020 minutes Q and A with Mr. Michayluk Will there be a uniform sale for second-hand uniforms? Answer: I don’t foresee there being a sale due to COVID-19 restrictions, especially with limitations to people entering the building. An online sale is also difficult in terms of setting that up and tracking people. However, there is an opportunity for parents to go to KIJIJI. We also just received a notice from McCarthy, our official TLC uniform supplier, to benefit from coupons or reduced prices on uniforms in the future. We will be getting that information out to parents as soon as we have more details. Parents are still asking about daycare options. Where can we get this information? Answer: We will look at posting information on the council website. We have to be careful about advertising as this is not allowed on the CBE website. We will talk to the executives on the parent council to discuss how we can relay this information on the council website. Regarding COVID19: A child was asked to isolate but is not symptomatic. Can this student still do classes through Google Classroom? Answer: Yes, they can go to Google Classroom. However, it should be noted that in the isolation stage for in-person learners, this will not look like HUB learning. HUB learning takes a long time to set up and has nothing to do with in-person learners who isolate. In fact, the Google Classroom for an in-person student is a modified version of what is happening in the classroom. I would say that it is much better than the emergency learning that took place in March 2019 because teachers have been asked to post material in the Google Classroom in conjunction with in-person teaching. This was done as a preventive measure in case a classroom or a set of students had to go in isolation. Please note that we do not work with D2L at Brentwood. We work with Google Classroom, which is better and more intuitive for both students and teachers. As an example, the classroom that is currently in isolation has already shifted to working with the children in an online environment. I trust that this was a smooth transition and the teacher already had Google Meet with the students. Would the Google Classroom be available only to an entire classroom, or can it can be also accessed by a few individuals who are in isolation? The online classroom, per se, is applicable to an entire classroom. As for the individuals who are in isolation, accessing the google classroom will give them information on what the teacher has been working on in the classroom. Remember that we can’t transfer a student who is in isolation in a HUB class. Page 4 Version 1.0 Nov’ 24, 2020 minutes Please give us more information as to what is done when a COVID-19 case is identified at Brentwood School. When a COVID-19 case is identified, we sent information to the affected classroom and individuals (close contacts in classroom and bus). Following the guidelines and rules, we ask certain individuals to isolate. Information is sent to impacted parents to make them aware of what is happening. AHS also works on connecting with the close contacts to provide them with further information. However. The reality is that it is taking AHS longer to touch base with the close contacts because of a backlog. What about cleaning protocols? When we immediately shut the classroom, a CBE team of 4 people is dispatched to clean the affected classroom from top to bottom. That was done as soon as we identified the COVID-19 case in the impacted classroom. The area stays as is a for a period of time until it is ready to welcome back all students on their return date. Areas of “possible close contact” are also thoroughly cleaned in the building. I know that areas of close contact in the bus are also taken care of. There is a cleaning routine as quickly as we find out about a COVID-19 case. We do everything that we can to manage the crisis. We also have extra cleaning staff at the school significantly and cleaning happens on a regular basis. I can tell you that the cleaning staff is working very hard and doing a great job. If your child has symptoms, the child will be placed in an infirmary which is close to the office. The minute that the child leaves this area, the cleaning staff immediately cleans that area. Does Kindergarten have an online class option? No, this is a CBE decision. The students who are currently enrolled in kindergarten do not have the option to do online learning. They will not lose their spots and will be deferred to Grade 1. The only time where there might be online learning taking place for Kindergarten students would be from January 4th to January 8th, as per the latest rules set by Dr. Deena Hinshaw and Premier Kenney. There is more information coming from CBE and we can expect more information soon. Considering the new COVID regulations, will everything pretty much stay the same for Kindergarten and will bussing still be available? The answer to that is yes. Are we allowed to drop off lunches in school? Generally, no, unless a child has forgotten. We’re trying to keep traffic as limited as possible. We try to keep parents outside the building. If you need to drop off something, we will pick it up from the outside and deliver it to your child. Page 5 Version 1.0 Nov’ 24, 2020 minutes Are we allowed to switch to HUB if we are currently doing in-person learning? No, the choice for that was given because we needed to make sure we had all the staff in place.