Local Government Performance Assessment Kibuku District (Vote Code: 605) Assessment Scores Accountability Requirements % Crosscutting Performance Measures 65% Educational Performance Measures 93% Health Performance Measures 90% Water & Environment Performance Measures 72% 605 Accountability Requirements 2019 Kibuku District No. Summary of requirements Definition of compliance Compliance justification Compliant? Annual performance contract 1 Yes LG has submitted an annual performance • From MoFPED’s The LG submitted an Annual contract of the forthcoming year by June 30 inventory/schedule of LG Performance Contract on the basis of the PFMAA and LG Budget submissions of performance on15/07/2019 04:03 through guidelines for the coming financial year. contracts, check dates of the on line platform submission and issuance of [email protected] and it was receipts and: received by MoFPED on the same day. o If LG submitted before or by due date, then state The Performance Contract ‘compliant’ hard copy was physically delivered and stamped o If LG had not submitted received by MoFPED on or submitted later than the 30/7/2019 under reference due date, state ‘non- CR/213/5 compliant’ Since the submission dead • From the Uganda budget line date was extended from website: 30th June 2019 to 31st www.budget.go.ug, check August 2019 the DLG was and compare recorded date compliant. therein with date of LG submission to confirm. Supporting Documents for the Budget required as per the PFMA are submitted and available 2 Yes LG has submitted a Budget that includes a • From MoFPED’s Procurement Plan for the forthcoming FY inventory of LG budget The LG submitted a Budget by 30th June (LG PPDA Regulations, submissions, check for the FY 2019/2020 on 2006). whether: 18/07/2019 03:43 through the online platform o The LG budget is [email protected] and accompanied by a received by MoFPED on the Procurement Plan or not. If same day a LG submission includes a Procurement Plan, the LG is The Budget contained a compliant; otherwise it is Procurement Plan and not compliant. Disposal for FY 2019/2020 Since the submission dead line date was extended from 30th June 2019 to 31st August 2019 the DLG was compliant. Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the annual performance From MoFPED’s official The LG submitted the Annual report for the previous FY on or before 31st record/inventory of LG Performance Report for the July (as per LG Budget Preparation submission of annual previous FY 2018/2019 on Guidelines for coming FY; PFMA Act, performance report 25/07/2019 through the on 2015) submitted to MoFPED, line platform [email protected] check the date MoFPED and received by MoFPED on received the annual the same day. performance report: • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant 4 Yes LG has submitted the quarterly budget From MoFPED’s official Submission of the quarterly performance report for all the four quarters record/ inventory of LG budget performance reports of the previous FY by end of the FY; PFMA submission of quarterly during FY 2018/2019 was Act, 2015). reports submitted to done as follows: MoFPED, check the date MoFPED received the Quarter -Submission Date- quarterly performance Reference- reports: Acknowledgement Date- • If LG submitted all four Q1 20/11/2018 reports to MoFPED of the [email protected] previous FY by July 31, 20/11/2018 then it is compliant (timely Q2 18/1/2019 submission of each [email protected] quarterly report, is not an 18/1/2019 accountability requirement, but by end of the FY, all Q3 10/5/2019 quarterly reports should be [email protected] available). 10/5/2019 • If LG submitted late or Q4 25/07/2019 did not submit at all, then it [email protected] is not compliant. 25/07/2019 Audit 5 No The LG has provided information to the From MoFPED’s Responses to PS/ST on 8 PS/ST on the status of implementation of Inventory/record of LG (eight) queries raised by the Internal Auditor General and the Auditor submissions of statements Internal Auditor General in FY General’s findings for the previous entitled “Actions to Address 2017/2018 were submitted on financial year by end of February (PFMA s. Internal Auditor General’s quarterly basis as indicated 11 2g). This statement includes actions findings”, below: against all find- ings where the Internal Audi- tor and the Auditor General Check: 1st quarter responses were recommended the Accounting Officer to submitted to PS/ST on • If LG submitted a take action in lines with applicable laws. 25th/2/2019 Ref. CR/156/1 ‘Response’ (and provide details), then it is compliant 2nd quarter responses were submitted to PS/ST on 25th • If LG did not submit a’ /2/2019 Ref. CR/156/156/1. response’, then it is non- compliant 3rd quarter responses were submitted to PS/ST on • If there is a response for 25th/2/2019 Ref. CR/156/1 all –LG is compliant 4th quarter responses were • If there are partial or not submitted to PS/ST on 25th/ all issues responded to – 2/2019 Ref. CR/156/1 LG is not compliant. A) Internal Auditor General FY 2017/2018 Total number of queries raised: 08 Total number of queries cleared: 08 Total number of queries pending: 00 The nature of queries raised and cleared included the following: Assets management. Payment documents not stamped “PAID” Water Sector activities. NUSAF 3 activities. District Service Commission (DSC) activities. Production Department activities. In addition, responses to PS/ST on 11 (eleven) audit queries raised by Auditor General in FY 2017/2018 were belatedly made on 29th/3/2019 Ref. CR/156/1 contrary to the mandatory deadline of not later than end of February 2019 as per PFMA 2015 11 2g. B) Office of the Auditor General FY 2017/2018 Total number of queries raised: 11 Total number of queries cleared: 11 Total number of queries pending: 00 The nature of queries raised and cleared were as indicated below: Performance of YLP programme Implementation of URF Pension Arrears Double transfer of UWEP funds Staffing gaps Natural Resources activities Assets management Poor condition of Medical Equipment Procurement & Works Capitation Grants Governance & Oversight. 6 Yes The audit opinion of LG Financial The Auditor General's Statement (issued in January) is not Opinion on the financial adverse or disclaimer. statements of Kibuku LG for the year ended 30th June 2019 was " Unqualified" hence compliant. 605 Crosscutting Kibuku Performance District Measures 2019 Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 0 All new Evidence that a district/ The Physical Planning Committee was in place and infrastructure municipality has: composed of 16 members including a chairperson and 4 projects in: (i) a Town Clerks for the 4 newly created Town Councils and municipality / (ii) • A functional Physical Not 13 as per Part III) of the Physical Planning Act, 2010 in a district are Planning Committee in place as follows: approved by the that considers new respective investments on time: score Name Designation Appointment date Ref Physical 1. Mr Mugolo Richard -CAO/Chairperson Planning Committees and Katooko Beatrice Physical Planner /Secretary 11/5/2016 are consistent Reference CR/156/1 with the approved Dipuroma Fredrick District Engineer 11/5/2016 Reference Physical Plans CR/156/1 Maximum 4 Wamika Christopher District Education Officer 11/5/2016 points for this Reference CR/156/1 performance measure. Nyiro Julius District Agriculture Officer 11/5/2016 Reference CR/156/1 Nkabi Julius District Water Officer 11/5/2016 Reference CR/156/1 Hiirya Grace Negesa District Community Development officer 28/2/2018 Reference CR/156/1 Dr. Buyinza Godfrey District Heath Officer 28/2/2018 Reference CR/156/1 Okurut David District Natural Resources officer 28/2/2018 Reference CR/156/1 Kawugule Joseph District Environment Officer 16/6/2018 Reference CR/156/1 Namara Pamela Staff Surveyor 16/6/2018 Reference CR/156/1 Walega John Town Clerk of Kibuku 11/5/2016 Reference CR/156/1 Pande Samuel Town Clerk of Kadama Town Council 16/6/2018 Reference CR/156/1 Mulumba Sarah Town Clerk of Tirinyi Council 16/6/2018 Reference CR/156/1 Kikondo James Town Clerk of Kasasira Town Council 16/6/2018 Reference CR/156/1 Kataike Leah Town Clerk of Bulangira Town Council 16/6/2018 Reference CR/156/1 The committee lacked a Physical Planner in Private Practice due to budget limitations. The Committee was functional during the FY 2018/2019 as evidenced by meetings held as follows: Date of meetings:3rd June 2018 Matters discussed: Strategies to kick start the development of town councils of Kadama, Tirinyi, Bulangira, Kasasira. Under min KDLG/3/2019 Issue: There was a need to produce the physical development plans for the respective areas Date of Meeting: 27March 2019 Reactions on Previous Meeting under Min KDLG/01/2019 Min 04/2019 Matter discussed: Lack of funding for the Physical Planning department. The Physical Planner expressed the concern of lack of funds to carry out activities citing an example of conducting regular District Physical Planning Committee meetings. On the same note she inquired whether it required her to set performance targets for the next financial year and if so how shall be appraised and assessed during the next National Assessment exercise being an area of assessment. Presentation of files for discussion. Under Min 05/11/2018. The secretary presented files deemed for inspection before approval to ascertain the ownership status Date of Meeting: 15 March 2019 Matter discussed under Min KDLG 01/2019 MIN 03/2019.