कमचारी रा बीमा िनगम ेीय कायालय / Regional Office )म एवं रोजगार मंालय , भारत सरकार ( पंचदीप भवन , नामकुम , राँची 834010- EMPLOYEES’ STATE INSURANCE CORPORATION PANCHDEEP BHAWAN, NAMKUM, RANCHI -834010 (Ministry of Labour & Employment , Govt. of India) Phone : 0651-2960319 Email : [email protected] Website : www.esic.nic.in / www.esic.in Fi leNo.15/D/21/24/07/2019 -General Dated: 29/07/2021 E-Tender Notice E-TENDER FOR COMPREHENSIVE AMC of COMPUTERS, NETWORK SWITCHES, LAN, LAN NODES, PRINTERS, VoIP PHONES I NCLUDING CABLING, UPSs, BIOMETRI C DEVICES AND ASSOCIATED PERIPHERALS ALONG WITH LAN CABLING , POWER CABLING AND EARTHING WORK OF VARIOU S ESIC & ESIS SITES ACROSS JHARKHAND REGION. 1) Regional Office, E.S.I. Corporation, Ranchi invites online tender from eligible, reputed, and bonafide maintenance providers/agencies capable of providing above captioned work for its various sites in Jharkhand Region for a period of Two Years. 2) The tender document can be downloaded from https://www.esic.nic.in/tenders, Central Public Procurement Portal: https://eprocure.gov.in/eprocure/app. 3) The interested bidders m ay submit the tender online at e-procurement portal https://eprocure.gov.in/eprocure/app in two-bid system in the prescribed proforma. Tenders are to be submitted online only through e -procurement portal . All the supporting documents required are requested to be submitted physically also along with EMD. Online bids for which not all supporting documents are submitted physically will be treated as invalid. In other words, online submission of bids along with submission of all the supporting documents physica lly is required for every participating bidder. 4) The documents may be submitted by eligible bidders in the document downloaded from the website along with Earnest Money Deposit in the form of a Demand Draft of Rs. 40,000/ - (Rupees Forty Only) in favour of “E.S.I. Fund Account No.1” drawn on Ranchi, in a separate envelope marked “EMD Amount for Comprehensive AMC”. 5) Bidders are requested to submit all -inclusive rates as per Appendix -IV. 6) For all practical purposes, the e -tender shall be considered for evaluatio n, however in case of any dispute, the physical documents would be scrutinized. 7) In addition to e-Tender which has to be filed online, the bidders also shall be required to file hard copies of Tender documents duly completed and supported by requisite docum ents and the forms as mentioned in the tender document which should be submitted with covering letter in a sealed envelope duly super scribed with the words “ TENDER FOR COMPREHENSIVE AMC of COMPUTERS, NETWORK SWITCHES, LAN, LAN NODES, PRINTERS, VoIP PHONE S INCLUDING CABLING, UPSs, BIOMETRI C DEVICES AND ASSOCIATED PERIPHERALS ALONG WITH LAN CABLING, POWER CABLING AND 1 EARTHING WORK OF VARIOUS ESIC & ESIS SITES ACROSS JHARKHAND REGION. The sealed cover containing the Technical and Financial Bids should be dropped in the Tender Box kept at General Branch on First Floor, Regional Office, E.S.I. Corporation, Panchdeep Bhawan, Namkum, Ranchi - 834010 along with a separate cover containing EMD as mentioned in Sl.No.4 above on or before 20.08.2021 upto 11:00 AM and which will be opened at Regional Office, Ranchi on dated 23.08.2021 15:00 PM. 8) If any information furnished by the bidder is found to be false at any stage, the bid shall be cancelled forthwith and earnest money will be forfeited. The applicant shall also be liable to be debarred from tender. 9) Additional Commissioner-cum-Regional Director, ESIC, Ranchi reserves the right to reject any or all bids without assigning any reason. 10) Only the bids complete in all respect will be considered for evaluation. 11) Bidders are required to ensure that there is no discrepancy in physical submitted bid and online financial bid. In case of discrepancy between online and physical financial bids, the online bid will be taken as final for evaluation. Ranchi Addl. Commissioner –cum-Regional Director Date: ESI Corporation, Regional Office, Ranchi Important Dates:- 29.07.2021, 05.00 PM 1 Start Date and Time for submitting of E- Tender 20.08.2021, 11:00AM 2 Last Date and Time for submitting of E- Tender 3 Bid(s) opening Date and Time 23.08.2021, 15:00PM Fee Details:- Earnest Money Deposit 1 (To be paid by Demand Draft / Pay Order / Bankers Rs. 40,000/- Cheque) in favour of ESI Fund A/C No. 1, payable at Ranchi 2 3 Appendix-I GENERAL TERMS AND CONDITIONS OF CONTRACT: 1. Delivery of Tender: The e-tender is required to be filled online on e-procurement portal as per the prescribed format duly completed and signed on each page should be submitted along with A/C payee Demand Drafts of Rs. 40,000/- (Rupees Forty Thousand Only) towards refundable / adjustable Earnest Money Deposit in favour of ESI Fund A/C No. 1 drawn at Ranchi. The bid documents should be enclosed in sealed cover and addressed to the Addl.Commissioner-cum-Regional Director, ESIC, Ranchi and dropped in the Tender Box kept at General Branch on First Floor, Regional Office, E.S.I. Corporation, Panchdeep Bhawan, Namkum, Ranchi-834010. The top of the envelop should contain the following superscription in bold letters – " Comprehensive AMC Of Computers, Network Switches, LAN, LAN Nodes, Printers, VoIP Phones Including Cabling, UPS’s, Biometric Devices And Associated Peripherals Along With LAN Cabling, Power Cabling And Earthing Work Of Various ESIC & ESIS Sites Across Jharkhand Region. ” Incomplete bids are liable to be rejected. Addl. Commissioner-cum-Regional Director reserves the right to reject any tender without assigning any reason. Only one bid will be enclosed in one envelope. 2. Last Date and Time for Receipt of the Tender: Online Bids along with relevant supporting documents should reach this office within the time notified in the Tender Notice. In the event of the said date of opening of the tender being declared a closed holiday for Govt. Office, the date of receipt and opening of the tenders(s) will be the next working day at the same time & place. Tender submitted by hand must be dropped in the Tender Box kept at this office within the due and time stipulated in the schedule to Tender Document. Late submission of Tenders Documents will be summarily rejected. 3. Opening of Tender: ESIC will open all eligible bids at date and time specified in the tender document in the presence of “bidders or their representatives who are present on tender opening” venue at the following location: General Branch, 1 st Floor, Regional Office, E.S.I. Corporation, Panchdeep Bhawan, Namkum, Ranchi - 834010. The bidders or their representatives present shall sign the register confirming their attendance. ESIC shall not be held responsible in any manner whatsoever in case the bidder or his/her representative fails to sign in the register provided for this purpose. A person not signing as above shall be deemed to have chosen not have attended the meeting and shall be dealt with accordingly. 4 If the delay has arisen from any cause beyond control such as strikes, lockouts, fire accidents, riots etc. the Addl. Commissioner-cum-Regional Director, ESIC, Ranchi may admit as reasonable ground for grant of further additional time required by circumstances of the case only for extending the opening of tender. The ESIC may also change or extend the date and time of opening of the tender without assigning any reason whatsoever. ESIC reserves the right to accept the whole or any part of the tender without assigning any reason to the bidder. 4. Special Instructions: 4.1 Bidders are requested to submit their bids online on the e-procurement portal https://eprocure.gov.in/eprocure/app and submit the bid documents along with the all other required supporting documents in sealed envelope on firm rate basis, showing separately rates for each item in the documents. 4.2 Rates quoted shall be in Indian Currency and should be exclusive of all charges Taxes, including Goods and service tax, Duties etc. as applicable should be shown separately for each item of work and should be marked 'NIL' if not being applicable. Any ambiguous quote on these accounts shall render the tender liable to be rejected. Tenders not complete in all respect are liable to be rejected. 4.3 The bidder shall, wherever called upon to do so, give full information with reference to the services in hand and shall permit the Addl.Commissioner-cum-Regional Director or any other officer nominated by him to inspect the premises of the tenderer/client at all reasonable times and shall give full assistance and information as may be required by him in connection with the contract. 4.4 If a contractor quotes NIL charges/ consideration, the bid shall be treated as unresponsive and will not be considered. 5. Signing of Tender: The tender will be liable to be rejected in case complete information is not given therein. Individuals signing tender or other documents connected with the contract must specify as to whether he is signing as: i) 'Sole Proprietor' of the firm or his Attorney. ii) 'Registered Active Partner' of the firm or his Attorney. In case of company registered under the Companies Act (new as well as old) and firms registered under the Indian Partnership Act, the person signing must clearly indicate his capacity in which he is signing (e.g. Secretary, Manager, and Partner etc.). In case an attorney or representative is signing, it the signatory shall produce and attach a copy of the documents empowering him to sign, if called upon to do so.