How to Create Adobe PDF Files for Print and Press Adobe Acrobat® at work Create PDF files for online publishing ® Create Adobe PDF Files Create PDF files for printing for Print and Press Create PDF files for press Create PDF files for presentation Create PDF files from paper documents Create PDF forms Adobe Acrobat 4 Edition Collaborate with PDF Adobe Systems Incorporated 345 Park Avenue, San Jose, CA 95110-2704 USA World Wide Web www.adobe.com How to Create Adobe PDF Files for Print and Press Adobe Acrobat® at work Create PDF files for online publishing ® Create Adobe PDF Files Create PDF files for printing for Print and Press Create PDF files for press Create PDF files for presentation Create PDF files from paper documents Create PDF forms Adobe Acrobat 4 Edition Collaborate with PDF Adobe Systems Incorporated 345 Park Avenue, San Jose, CA 95110-2704 USA World Wide Web www.adobe.com How to Create Adobe PDF Files for Print and Press Adobe Acrobat 4 Edition This book was created using Adobe Illustrator®, Adobe PageMaker®, Adobe Photoshop®, and font software from the Adobe Type Library. Adobe, the Adobe logo, AdobePS, Adobe Type Manager, Acrobat, Acrobat Exchange, ATM, Distiller, PostScript Extreme, FrameMaker, Illustrator, InDesign, PageMaker, Photoshop, PostScript, and PostScript 3 are trademarks of Adobe Systems Incorporated. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Apple, Macintosh, and TrueType are trademarks of Apple Computer, Inc., registered in the United States and other countries. UNIX is a registered trademark of the Open Group. All other trademarks are the property of their respective owners. ©2001 Adobe Systems Incorporated. All rights reserved. Printed in the USA. BC2722 1/01 Introduction.....................................................................4 TABLE OF CONTENTS Step 1 - Setup..................................................................... 7 Software and setup for Windows® 95 and Windows 98........................ 8 Software and setup for Macintosh...............................................10 Step 2 - Setting up your applications..........................................13 Adobe FrameMaker 6.0 & Adobe FrameMaker + SGML for Windows......14 Adobe FrameMaker 6.0 & Adobe FrameMaker + SGML for Macintosh....17 Adobe Illustrator 9.0 for Windows..............................................21 Adobe Illustrator 9.0 for Macintosh............................................ 24 Adobe InDesign 1.5 for Windows...............................................28 Adobe InDesign 1.5 for Macintosh............................................. 29 Adobe PageMaker Plus for Windows........................................... 31 Adobe PageMaker Plus for Macintosh..........................................33 Adobe Photoshop 5.5 & 6.0 for Windows......................................37 Adobe Photoshop 5.5 & 6.0 for Macintosh.....................................39 Macromedia Freehand 9 for Windows......................................... 42 Macromedia Freehand 9 for Macintosh........................................44 Microsoft Word 2000 for Windows............................................. 46 Microsoft Word 8.0 for Macintosh..............................................47 QuarkXPress 4.1 for Windows...................................................49 QuarkXPress 3.32 for Macintosh................................................51 QuarkXPress 4.11 for Macintosh................................................53 Step 3 - Streamline your review and markup................................57 Annotating PDF documents.....................................................58 Graphic and Text Markup tools................................................. 61 Thumbnails and Bookmarks.................................................... 63 Digital signatures................................................................. 65 Step 4 - Preflight and printing.................................................67 Adobe Acrobat InProduction....................................................68 Adobe Extreme....................................................................69 Adobe PostScript 3................................................................70 Appendix A - Other workflow considerations..............................73 Working with Encapsulated PostScript® (EPS) files...........................74 Working with Desktop Color Separation (DCS) files.........................74 Working with multi-toned EPS files............................................ 75 Appendix B - Extending Adobe Acrobat.................................... 77 Acrobat plug-ins...................................................................78 Tools that support PDF...........................................................80 Conclusion.........................................................................81 Glossary............................................................................82 3 Welcome to Adobe’s How to Create Benefits of PDF PDF offers many benefits: XX Adobe PDF Files for Print and Press One of the greatest challenges facing book, a step-by-step guide that covers anyone in professional publishing • PDF files are small and self- the basics of creating Adobe Portable today is the complexity of the printing contained. Document Format (PDF) files for workflow itself. Between the time you prepress and print workflows. This create a document and send it off to • Fonts, images, and graphics are book tells you how you can use Adobe your print shop, there are a number of embedded within a PDF document, Acrobat 4.0 software to easily convert steps that take place before your work streamlining electronic transmission any document created in your favorite actually gets printed. and preflighting. page-layout or illustration application INTRODUCTION to a PDF file and then distribute that file Introducing PDF to your workflow can • PDF files are independent of the to a prepress provider or service bureau streamline your printing process. Based platform, operating system, and for high-quality publishing. Also, with on the PostScript imaging model, PDF authoring application and are the new annotation features in Acrobat is a flexible, cross-platform, cross- viewable onscreen in Macintosh, 4.0 software, you can streamline the application file format that accurately Windows, and UNIX® environments. internal and external review processes displays and preserves fonts, page lay- by allowing reviewers and clients to outs, and other graphical elements in a make extensive remarks directly on document. PDF offers unique benefits your PDF comps. for both document creators and pro- fessional print producers throughout the entire workflow. 4 • One consistent, predictable, reliable About this book • Create print- and press-optimized INTRODUCTION format can be used for all documents. In How to Create Adobe PDF Files PDF files using Adobe Acrobat 4.0 for Print and Press, you’ll find the software. • PDF files are ideal for archival and basic procedures and techniques you retrieval. need to create PDF files for high-qual- • Streamline internal and external ity output, including how to: review by allowing reviewers to make When producing PDF files, you can extensive remarks directly on PDF choose to create either pre-separated • Set up your printing environment to comps. Editors and clients can add or composite PDFs. Working with create high-quality PDF files. sticky notes, stamps, and handwritten composite PDF files gives you advan- comments, and they can use highlight, tages over pre-separated files, including • Create a clean PostScript file strikethrough, and underline tools to the ability to soft proof or view the file from any application, with specific mark up text. and make simple last-minute changes instructions on how to create a to text and graphics prior to final PDF file using the Macintosh and In addition to these steps, you’ll find output. In addition, a reduced file Windows versions of Adobe Frame- more information on advanced tech- size makes file transfer over a network Maker, Adobe Illustrator, Adobe niques and specific workflow issues in much faster. InDesign, Adobe PageMaker Plus, the appendixes. Even if you’ve used Macromedia FreeHand, and Adobe Acrobat software before, we rec- QuarkXPress. ommend you start at Step 1, “Setup,” before beginning any of the other steps. 5 Step 1 Setup Read this first Before you start, read this section. Software and setup for Windows 95 and Windows 98 This section describes the basics of Checking version of AdobePS printer driver setting up your computing environ- ment to create PDF files for high- Downloading and installing AdobePS printer driver quality output. To create a PDF file that contains the right information Setting up AdobePS printer driver for high-quality printing to composite digital devices and imagesetters or Setting up Acrobat 4.05 platesetters, you will need to do the following: Setting Acrobat Distiller options 1. Set up your AdobePS printer driver and Acrobat 4 (Step 1). Software and setup for Macintosh 2. Choose specific options for the Checking version of AdobePS printer driver creation of PDF files within the origi- nating application and create quality Downloading and installing AdobePS printer driver PDF files (Step 2). Setting up AdobePS printer driver 3. Review and mark-up your PDF files (Step 3). Setting up Acrobat 4.05 4. Preflight and print your PDF files Setting Acrobat Distiller options (Step 4).