MEETING OF MASSEY UNIVERSITY COUNCIL FRIDAY 6 MARCH 2015 commencing at 9.00 am to be held in UNIVERSITY HOUSE MEETING ROOM UNIVERSITY HOUSE MANAWATU CAMPUS MASSEY UNIVERSITY COUNCIL A meeting of Massey University Council will be held in University House Meeting Room, University House, Manawatu Campus on Friday 6 March 2015 Commencing at 9.00am AGENDA- PART I Official Information Act 1982 and Local Government Official Information and Meetings Act 1987 Massey University (including its Council) is subject to the Official Information Act 1982. This means that if a specific request for disclosure is made, information that it holds must be disclosed unless non-disclosure can be justified in the terms of the Official Information Act 1982. Matters that are included in Part II and most matters in the Finance Section of Council (or Committee) meetings are protected from disclosure under the Official Information Act 1982. That is, non-disclosure of information relating to such matters can usually be justified in terms of the Official Information Act 1982. Therefore, care should be taken to ensure that papers relating to Part II or Finance Section matters are not seen outside Council (or its relevant Committee) and that such matters are not mentioned outside Council (or its relevant Committee). All requests (whether written or oral) by any person who is not a Council member for information included under Part II or the Finance Section of Council (or Committee) meetings and requests for the minutes of those parts of Council (or Committee) meetings must be referred immediately to the Registrar for decision on disclosure or otherwise. Individual members are advised not to disclose Part II or Finance Section matters. Interest: Declaration and Disqualification In accordance with the Education Act 1989 members are reminded that if they have any direct or indirect pecuniary interest (including their conditions of service as the Chief Executive or as a member of the staff of the institution) in a matter being considered or about to be considered by the Council (or Committee) then as soon as possible after the relevant facts have come to their knowledge they: (a) must disclose the nature of the interest at a meeting of the Council (or Committee); (b) must not be present during any deliberation or take part in any decision of the Council (or Committee) with respect to that matter unless the Council decides otherwise. Page 1 of 5 Index Item Paper Number Number 1.0 INTRODUCTION 1.1 Welcome 1.2 Health and Safety Briefing 1.3 Apologies A 1.4 Declaration of Interest/ Register of Interest 1.5 Meeting Agenda Review B 1.6 Minutes of Council meeting - Part I - meeting held on 5 December C15/02 2014 1.7 Matters Arising C 1.8 Follow-up Schedule as at 6 March 2015 D 1.9 Council Agenda Plan as at 6 March 2015 2.0 STRATEGIC DISCUSSIONS Nil 3.0 KEY REPORTS 3.1 Chancellor’s Report - Part I - oral E 3.2 Vice-Chancellor’s Report – Part I C15/03 4.0 DECISION ITEMS 4.1 University Council Related Documents F 4.1.1 Payment to Council Members Policy 2015 C15/05 G 4.1.2 Register of Controlled Entities C15/06 4.1.3 Council Committee Terms of Reference HI 4.1.3.1 Audit and Risk Committee C15/07 JK 4.1.3.2 Performance Review Committee C15/08 4.2 Council Delegations L 4.2.1 Approval of 2014 Annual Financial Statements and Statement of C15/09 Service Performance and signing of Letter of Representation: Delegation to Audit and Risk Committee M 4.2.2 Conferment of Degrees and Diplomas and Certificates to be C15/10 Awarded at Graduation Ceremonies 2015 N 4.3 Student Fees Setting Process and Principles C15/04 5.0 ITEMS FOR NOTING O 5.1 Financial Report for the Twelve Months Ending 31 December 2014 C15/11 PQ 5.2 Academic Board Report for meeting held on 18 February 2015 C15/12 6.0 INFORMATION/BACKGROUND ITEMS R 6.1 Tracking Council Decisions and Delegations – Part I C15/13 Page 2 of 5 7.0 MOVING INTO PART II 7.1 Exclusion of the Public THE CHANCELLOR WILL MOVE THAT, EXCLUDING • Mr Stuart Morriss, Assistant Vice-Chancellor Operations, International and University Registrar • Ms Rose Anne MacLeod, Assistant Vice-Chancellor – Strategy, Finance, IT and Commercial Operations • Mr James Gardiner, Director of Communications • Ms Jackie Koenders, Council Secretary WHO HAVE, IN THE OPINION OF COUNCIL, KNOWLEDGE THAT COULD BE OF ASSISTANCE, MEMBERS OF THE PRESS AND PUBLIC BE NOW EXCLUDED FROM THE MEETING SO THAT FOR THE UNDERNOTED REASONS THE FOLLOWING MATTERS MAY BE DISCUSSED WITHOUT PUBLIC DISCLOSURE; THE COMMITTEE BEING SATISFIED, WHERE APPROPRIATE, THAT THERE ARE CONSIDERATIONS WHICH OUTWEIGH THE PUBLIC INTEREST OF DISCLOSURE. Reference: Section 48 (1) of the Local Government and Information and Meetings Act 1987. Reference: Section 9 as detailed hereunder of the Official Information Act 1982. Item Reason for Proposed Public Exclusion Item 8.1 C15/14 These matters were considered in Part II of Confirmation of Minutes – meeting held on 5 the meeting held on 3 October 2014 December 2014 Item 8.2 These matters were considered in Part II of Matters Arising the meeting held on 3 October 2014 Item 8.3 These matters were considered in Part II of Follow-up Schedule as at 6 March 2015 the meetings held on 3 October 2014 and before Item 9.1 To prevent the disclosure or use of official C15/15 information for improper gain or improper College of Humanities and Social Sciences advantage (including Institute of Education) - Strategies Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 9.2 To prevent the disclosure or use of official C15/16 information for improper gain or improper Graduate Employability advantage Reference: section 9 2 (k) Item 10.1 To prevent the disclosure or use of official Chancellor’s Report information for improper gain or improper advantage Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 10.2 To prevent the disclosure or use of official C15/17 information for improper gain or improper Vice-Chancellor’s Report – Part II advantage Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 11.1 To prevent the disclosure or use of official C15/18 information for improper gain or improper Governance Committee Recommendations advantage Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 11.2 To prevent the disclosure or use of official C15/19 information for improper gain or improper Health and Safety Governance and advantage Page 3 of 5 Item Reason for Proposed Public Exclusion Management Arrangements Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 12.1 To prevent the disclosure or use of official C15/20 information for improper gain or improper 2014 Annual Health and Safety Report advantage Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 12.2 To prevent the disclosure or use of official C15/22 information for improper gain or improper Major Capital Projects Report – Quarter advantage Ended 31 December 2014 Reference: section 9 2 (k) Item 12.3 To prevent the disclosure or use of official C15/24 information for improper gain or improper Financial Report for the Twelve Months advantage Ended 31 December 2014 Reference: section 9 2 (k) Item 12.4 To prevent the disclosure or use of official C15/25 information for improper gain or improper Student Management Solution advantage Implementation (SMSI) Programme Update Reference: section 9 2 (k) Item 12.5 To prevent the disclosure or use of official C15/26 information for improper gain or improper 2015 Enrolment Report advantage Reference: section 9 2 (k) Item 12.6 To prevent the disclosure or use of official C15/27 information for improper gain or improper Vice-Chancellor’s 2014 Objectives – January advantage to December 2014 Reference: section 9 2 (k) Item 12.7 To prevent the disclosure or use of official C15/28 information for improper gain or improper Vice-Chancellor’s Scene Setting 2015 advantage Reference: section 9 2 (k) Item 12.8.1 To prevent the disclosure or use of official C15/29 information for improper gain or improper Report on E-Ballot advantage Resolution for Delegation of Authority to Reference: section 9 2 (k) Sign Management Services Contract for To protect the privacy of natural persons Albany Student Accommodation – 19 Reference: Section 9 2 (a) December 2014 Item 12.8.2 To prevent the disclosure or use of official C15/30 information for improper gain or improper Report on E-Ballot advantage Proposal for managing recommendations Reference: section 9 2 (k) from Massey Ventures Ltd relating to third To protect the privacy of natural persons party negotiations which are commercial and Reference: Section 9 2 (a) in confidence - 29 January 2015 Item 12.9 To prevent the disclosure or use of official C15/31 information for improper gain or improper Review of Council Evaluations 2014 advantage Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 12.10.1.1 To prevent the disclosure or use of official C15/32 information for improper gain or improper Audit and Risk Committee Report – meeting advantage held on 5 December 2014 Reference: section 9 2 (k) Item 12.10.1.2 To prevent the disclosure or use of official C15/33 information for improper gain or improper Audit and Risk Committee Report – meeting advantage held on 11 February 2015 Reference: section 9 2 (k) Item 12.10.2 To prevent