STATE OF ARIZONA ARIZONA DEPARTMENT OF TRANSPORTATION 1739 W. Jackson St., Ste. A Phoenix, AZ 85007 REQUEST FOR QUALIFICATIONS SOLICITATION NUMBER: BPM003264 DESCRIPTION: Airport Pavement Management System (APMS) Design/Construction and Administrative Management Services QUESTIONS: Inquiries regarding the solicitation are to be submitted online through the State’s e-Procurement system, Arizona Procurement Portal (APP) (https://app.az.gov/) using the Discussion Forum tab. OFFERORS ARE STRONGLY ENCOURAGED TO READ THE ENTIRE SOLICITATION. Zachary Plichta Procurement Officer Phone: 602-712-8860 Email: [email protected] This solicitation is issued in accordance with A.R.S. § 41-2578 and A.C.C. R2-7-501 et seq., Procurement of Specified Professional and Construction Services. “An Equal Opportunity Agency” The Arizona Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252.42 U.S.C. §§ 2000d-4) and the Americans with Disabilities Act (ADA), hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration for an award. Persons that require a reasonable accommodation based on language or disability should contact ADOT’s Procurement Office by phone (602) 712-2089. Requests should be made as early as possible to ensure the State has an opportunity to address the accommodation. Las personas que requieran asistencia (dentro de lo razonable) ya sea por el idioma o discapacidad deben ponerse en contacto con ADOT (602) 712-2089. Rev. 02/2019 TABLE OF CONTENTS SECTION PAGE Notice 1 Table of Contents 2 Scope of Work 3 Special Terms and Conditions 11 EXHIBITS 1 - Title VI/Non-Discrimination Assurances Appendix A 22 2 - Title VI/Non-Discrimination Assurances Appendix E 23 3 - Eligible Airports 24 4 - Budget Form 26 5 - MPD Billing Summary and Reimbursement Request Form 27 6 - Quarterly Contract Usage Report 28 Solicitation No: BPM003264 Available online at Page 2 of 30 https://app.az.gov/ SCOPE OF WORK 1. Statement of Need 1.1. Pursuant to the Arizona Procurement Code, A.R.S. §41-2501 et seq., the State of Arizona Department of Transportation (Department), has a requirement for Airport Pavement Management System (APMS) Design/Construction and Administrative Management Services. 1.2. The Department is seeking the services of a qualified firm or individual (hereinafter referred to as Consultant) to provide APMS design, construction management and inspection services for projects identified at airports within the State of Arizona and APMS administrative, management, and technical services for the APMS program. 2. Introduction and Background 2.1. The Arizona Department of Transportation (ADOT), Multimodal Planning Division, Aeronautics Group (hereinafter referred to as Department) seeks to promote safe airport operations and to ensure all types, kinds, and classes of aeronautical use exists to the benefit of the public. The Aeronautics Group has developed an APMS that includes all paved, public use airports. It is the basis for assigning Pavement Condition Index (PCI) numbers to pavement areas. This system will be managed in the Aeronautics Group with the information in the database available to all airports. APMS covers all of the public use airside pavements of the airports, excluding paved hangar areas. The Airport Pavement Management System (APMS) program aids with maintaining airport facilities across the State and aligns with the vision of the Aeronautics Group to provide an airport system that accommodates demand, supports economic and transportation needs, and maximizes funding resources. 2.2. Public Law 103-305 requires that airports requesting Federal AIP funding for pavement rehabilitation or reconstruction have an effective pavement maintenance management system. To this end, ADOT-MPD-Aeronautics Group has completed and is maintaining an Airport Pavement Management System (APMS) which, coupled with monthly pavement evaluations by the airport sponsors, fulfills this requirement. 2.3. Based on a triennial study of needs, approximately $5.5 million per year is funded to provide pavement maintenance treatments for between eight to twelve airports per year. 2.4. APMS projects consist of the following: 2.4.1. Rubberized asphalt emulsion seal coats with associated crack sealing. 2.4.2. Crack sealing alone (eligible item for porous friction course surfaces). 2.4.3. Portland Cement Concrete (PCC) pavement restoration (joint resealing only). 2.4.4. Thin (no greater than 2.0 in [51 mm]) hot-mix asphalt (HMA) overlays (with associated pre-overlay repair). 2.4.5. Replacement of existing pavement marking on aviation surfaces. 2.5. Airport sponsors that elect to participate in the program, sign a Grant Agreement (GRT) with the Department that dictates who will construct and/or administer the project. The Consultant will Solicitation No: BPM003264 Available online at Page 3 of 30 https://app.az.gov/ SCOPE OF WORK perform the design, construction management, inspection, testing, and quality control of each APMS project. 2.6. The APMS program will also require administrative, management, and technical services to support programmatic requirements necessary to manage the assigned projects. 3. Specific Requirements 3.1. Consultant shall be a registered engineer licensed to practice in the State of Arizona. The following tasks are essential to the successful conduct of this program. The Consultant shall perform these tasks in conjunction with the Department, and at the Department’s discretion. 3.2. Project Tasks: The Consultant’s team assigned to this contract shall serve as an extension of the Department staff and administer the resulting APMS construction contracts in accordance with the scope of work, FAA standards, and Department plans, standards and specifications. The Consultant shall provide a thoroughly trained team that is experienced in the required activities to perform the coordination, design, construction management, inspection, technical assistance, testing, and administrative work necessary to manage the assigned projects. 3.3. Program Development: Develop a program plan, agenda and time schedule for all work to be completed in this program in compliance with the most recent Triennial Study, available at https://apps.azdot.gov/Airports/IDEA/Index.html. The program plan shall identify all items necessary for the successful completion of all selected projects. The program plan shall include the following: Creation of the procedures to be followed in the administration of the program; a detailed list of responsibilities and roles of all stakeholders (the Department, Airport Sponsor, Consultant, and Construction Contractor(s) reporting procedures and development of the reports. The Consultant must consider the Department constraints and timing in the creation of the schedule. 3.4. Administrative Management Services: Provide assistance completing or processing the Department’s tasks related to APMS. May consist of contract processing, contact management, data entry services, and other general administrative tasks required to run the APMS program. 3.5. Review Project Sites: Conduct site visits to each airport identified by the Department. Meet with the airport sponsor and conduct a visual review of the proposed project site. The purpose of this activity is to ensure that the identified treatment is still appropriate, to identify and provide any additional testing required (such as coring, materials testing, and structural testing) that should be conducted prior to finalizing the project, to discuss the project schedule, and to obtain a better indication of the repair quantities (such as lineal feet of cracks to seal). This information will be used to finalize a cost estimate for each project. Identify access issues that might affect the conduct of the work, and outline how quality control will be accomplished throughout the duration of the project. 3.6. Project Cost Estimates: Prepare the Project Independent Cost Estimates for each project identified by the Department. Solicitation No: BPM003264 Available online at Page 4 of 30 https://app.az.gov/ SCOPE OF WORK 3.7. Meet with the sponsor at the airport – during design prior to construction - to assure that the prescribed pavement treatment is prudent and to coordinate the start to finish schedule including how project quality control will be administered. 3.8. Oversee the project construction. The Department will advertise and award the construction project. Once the Department has issued a Purchase Order (PO), to the Construction Contractor, the Consultant will be notified that the PO was issued. The consultant then shall coordinate a preconstruction meeting and subsequently issue a Notice to Proceed Confirmation memo for the project for an agreed upon date. 3.9. Schedule weekly progress meetings as necessary with the Aeronautics Group, the Construction Contractor and the airport sponsor. 3.10. Conduct inspections daily during construction and as necessary including a final inspection with all interested parties participating. 3.11. Assure that the construction contractor’s suppliers and subcontractors are properly paid on time; that the work is completed in a timely fashion; and that all documentation (including "Record Drawings") are properly