ODISHA FOREST DEVELOPMENT CORPORATION LTD. (A Government of Odisha Undertaking) A/84, Kharvel Nagar, Bhubaneswar, Odisha-751001 [Website: www.odishafdc.com E-mail ID: [email protected]] Phone-0674-2534086(PABX) / 2534869(KL-Section) FAX-0674-2391055/2535934 NOTICE NO. 18294 DATED:17.10.14 This is for information of all concerned that in partial modification to notice No.9270 dt.29.05.14, the annual programme for sale of kenduleaf for the month of October’14 and December’14 is rescheduled as follows. Particulars of sale Notified Previously Revised date of commencement of sale with place Date Place Date Place Auction 29.10.14 Sambalpur 07.11.14 Sambalpur Auction 01.12.14 Bhubaneswar 05.12.14 Bhubaneswar It is further decided that unsold processed,phal,seized,inferior and resale lots of 2013 crop along with inferior and departmentally collected phal and seized, resale lots of 2014 crop will be put to public auction sale at Mahabodhi society of India Hall, 4A-Bankim Chaterjee Street, Kolkata commencing from 02.11.14 till completion between 9 AM to 1 PM and 3 pm to 7 PM on each day on the following sequence as far possible. 1.Bolangir, 2.Nowrangpur , 3. Jeypore, 4. Boudh 5. Angul 6. Keonjher, 7. Sambalpur 8. Deogarh 9. Rairakhol 10. Rourkela, 11.Jharsuguda. Detail lot list along with terms and conditions of sale, can be seen from our above website. For Odisha Forest Dev. Corpn.Ltd Sd/- MANAGING DIRECTOR Memo No.18309/9FC/KL/17/14 dt.18.x.14 Copy along with lot list forwarded to all Registered/Renewed Kenduleaf purchasers for information & necessary action. Sd/- MANAGER (KL) NB:- New purchaser may be allowed for fresh registration on the spot. 1 KENDULEAF AUCTION SALE LOT LIST OF UNSOLD, PHAL, SEIZED, INFERIOR & RESALE LOTS OF 2013 CROP & INFERIOR PROCESSED, PHAL & SEIZED LOTS OF 2014 CROP AUCTION COMMENCING DATE :- 02/11/2014 TIME :- 9 A.M TO 1 P.M & 3.00 P.M TO 7.00 P.M VENUE :- MAHABODHI SOCIETY OF INDIA HALL, 4A BANKIM CHATTARJE STREET, KOLKATA 2 ANNEXURE-A GENERAL TERMS & CONDITIONS FOR SALE OF PROCESSED (NORMAL) KENDU [TENDU] LEAVES OF 2013 & ARREAR CROP The sale of processed Kenduleaves during Tender/ Auction /e-Tender etc. conducted by OFDC Ltd., will be subject to the following terms and conditions. The purchasers are therefore advised to refer these terms and conditions before participation in sale proceeding. 1. Participation in the sale will be restricted only to the purchasers, those who have registered their names/Firms with Odisha Forest Development Corporation Ltd., & renewed for the purpose for 2014-15 financial year. EXPLANATION- For the purpose of registration, a purchaser has to apply in the prescribed form [which can be obtained from the office of the Divisional Manager-CKL Division, Sambalpur or Corporate office Bhubaneswar] along with TIN/VAT clearance /Non-assessment certificate & Income tax PAN card. He should deposit a sum of Rs 20,000.00 (Rupees Twenty thousand)only in shape of account payee bank draft drawn in favour of Divisional Manager-CKL Sambalpur or in shape of National Saving Certificate (NSC) duly pledged in favour of D.M. [CKL] Sambalpur Division towards registration fee. The registration fee is refundable “as such” at the request of the purchaser within reasonable period and from that date registration will stand cancelled. Registration fee will be forfeited to Odisha Forest Development Corporation Ltd. in case of violation of any of the terms and conditions of sale. Registration is to be renewed every financial year (preferably before Mini Auction sale on production of VAT clearance/ Non-assessment certificate and on payment of Rs 1000.00 (Rupees One Thousand) only towards renewal fee which is non-refundable. Failure to renew the registration will debar a purchaser from participation in the Sale. Attested copies of up-to-date VAT clearance/ non-assessment certificate should be furnished by each applicant, except the dealers of outside the State. [NB- Sale means Tender /Auction/e-tender sale of Kenduleaves] 2. The person representing a registered purchaser shall furnish attested copies of registered power of attorney, registered deed of partnership and letter of authorization etc. to the Authority conducting the sale / concerned Divisional Manager-CKL before taking part in the sale. Participation in the sale will be deemed for all purposes as unreserved acceptance of all the terms and conditions of the sale notice by the purchaser. 3. Purchasers are advised to inspect the Kendu Leaf bags in different godowns before taking part in the sale. They may contact the concerned Divisional Manager-CKL and/or Sub-Divisional Manager-KL of OFDC on any working day to inspect the Kendu leaf lots in his Division. Participation in the sale shall be considered as complete proof of the fact that the purchaser is satisfied with the quality and quantity of the stock in a lot. 4. No complaint whatsoever regarding quality and other defects will be entertained in respect of any lot(s) after finalization of sale in favour of the Purchaser[s]. Genuine complaint, if any for Processed KL lots may however, be filed before the concerned Divisional Manager(C-KL) under intimation to concerned General Manager (C-Zone) within 15 days from the date of payment of Security Deposit(SD). While filing the complaint, the purchaser is to furnish the details of defects against each bag and the said defective bags should be kept separately to facilitate the joint verification. Before lodging complaint the purchaser will deposit 1% of the sale value with Divisional Manager-CKL concerned and if the complaint is found not to be true, this deposit will be forfeited to the Corporation. Concerned Divisional Forest Officer-KL, Divisional Manager- 3 CKL, OFDC Ltd. & Purchaser should verify the defective bags for which the complaint has been lodged by the purchaser and the nature of defects as pointed out by the purchaser should be examined in each bag and findings should be recorded. Detail bag wise findings should be sent by Divisional Manager-CKL to the General Manager with his report. The verification report is to be signed by Divisional Manager-CKL/ Divisional Forest Officer-KL & Purchaser. Joint verification of the stock by the Divisional Manager-CKL, Divisional Forest Officer-KL and the Purchaser should be completed and the report submitted to the concerned General Manager within 30 days from the date of filing of complaint. If the quantum of leaves unsuitable for bidi making would be more than 10% of the total stock in a lot, then the complaint may be considered as genuine and in that case the sale will be cancelled and the security deposit as well as the 1% sale value deposited for this purpose, will be refunded to the purchaser by the concerned General Manager. In case the complaint is not found genuine, then the 1% sale value deposited by the purchaser for this purpose will be forfeited to OFDC and the purchaser will be bound to lift the lot(s) in accordance with the conditions of the sale. The decision either to forfeit or refund the Security Deposit and 1% sale value deposited by the purchaser for the purpose shall be taken by the concerned General Manager within 45 days of the filing of the complaint. Any complaint filed after 15 days of payment of Security Deposit shall be rejected out rightly. No post purchase complaint regarding the quality and other defects will be entertained against the KL lot(s) in case the sale value is equal to or less than Rs 1,00,000/ (Rupees one lakh) only. 5. The weighment of the processed bags has been standardized and for all purposes, each processed bag will be treated as net 60 Kgs. 6. The authority conducting the sale reserves the right to reject any or all the bids/offers in respect of any lot(s) or to postpone or cancel the sale of any lot(s) without assigning any reason thereof. He may at his discretion reject the highest bid/offer of a purchaser whose performance with regard to the payment of purchase price and lifting of materials purchased during the years 2012-13 & 2013-14 has been irregular and unsatisfactory. Ordinarily the lot(s) notified in the sale notice will not be subject to any addition or withdrawal. However, the authority conducting the sale can withdraw/add the lot(s) for good and sufficient reasons. He shall not be answerable in any Court of law or in any forum in any manner for rejection of any bid/ offer. 7. Sale once finalized in favor of a purchaser cannot be transferred subsequently to any other person. 8. The purchaser shall be bound by all Forest Department Rules and Regulations in connection with the purchase and transit of the Kenduleaves. 9. Bid/offer has to be given per quintal of KL in whole rupee (exclusive of all taxes, levies, fees & duties etc) and on ex-godown basis against each lot. In case of Tender sale the offers has to be given in the prescribed Tender Form available during office hours from the Corporate Office of OFDC Ltd., Bhubaneswar or office of the Divisional Manager-CKL, Sambalpur on payment of Rs 200/-[Rupees Two hundred] only per each set + VAT @5% [Non-refundable] where offer for 10 [Ten] lots can be given. The Xerox copy of the Money Receipt in support of purchase of Tender document should be attached along with the Tender Form duly filled in. Addl. Cost on sale of tender form @ Rs 200/- for 10 [Ten] lots or part+ VAT @5%, is to be deposited by the tenderer at the time of tender offer through draft or in shape of cash during opening of manual tender.