Figure 1 TABLE OF CONTENTS Page # INTRODUCTION Welcome to State Employment ..................................................................................................... 1 Introduction ................................................................................................................................... 2 Accreditation .................................................................................................................................. 2 Nondiscrimination in Employment and Education Opportunity .................................................... 4 Affirmative Action/Equal Opportunity ........................................................................................... 4 Requests for Accommodations by Employees with Disabilities .................................................... 4 Zero Tolerance of Workplace Violence .......................................................................................... 5 Sexual Harassment/Sexual Violence .............................................................................................. 6 Discrimination, Harassment and Violence ..................................................................................... 7 Statement of Ethics ........................................................................................................................ 7 Employee Code of Conduct ……………………………………………………………………………………………………… 7 Fraudulent & Dishonest Acts ......................................................................................................... 7 Acceptance of Gifts/Favors ............................................................................................................ 8 Confidentiality ................................................................................................................................ 8 Tobacco, Alcohol or Other Controlled Substances ........................................................................ 8 Weapons Policy .............................................................................................................................. 8 PERSONNEL Human Resources ........................................................................................................................ 10 Mission Statement ....................................................................................................................... 10 Bargaining Units ........................................................................................................................... 10 Performance Evaluations ............................................................................................................. 12 Personnel File ............................................................................................................................... 12 Position Descriptions ................................................................................................................... 12 Data Practices ............................................................................................................................... 13 COMPENSATION Pay Day ......................................................................................................................................... 16 Accessing Your Pay Stub .............................................................................................................. 16 Direct Deposit .............................................................................................................................. 16 Hours of Work .............................................................................................................................. 16 Overtime/Compensation Time .................................................................................................... 16 Payroll Deductions ....................................................................................................................... 17 Time Keeping ................................................................................................................................ 17 Withholding/W-4 Form ................................................................................................................ 17 Wage & Tax Statement/W-2 ........................................................................................................ 18 Union Dues ................................................................................................................................... 18 Expense Reimbursement ............................................................................................................. 18 Employee Leave and Benefits ....................................................................................................... 18 EMPLOYEE LEAVE AND BENEFITS Communicating Absences ............................................................................................................ 19 Holidays ........................................................................................................................................ 19 Leaves ........................................................................................................................................... 19 Employer-Paid Leaves of Absence ................................................................................... 19 Unpaid Leaves of Absence ............................................................................................... 20 Personal/Vacation Leave ................................................................................................. 20 Sick Leave ......................................................................................................................... 20 Family Medical Leave Act .............................................................................................................. 21 Professional Development and Training (Staff Development) .................................................... 21 Tuition Waiver .............................................................................................................................. 21 Retirement ................................................................................................................................... 21 Workers’ Compensation .............................................................................................................. 23 Health and Dental Insurance ....................................................................................................... 23 Open Enrollment .......................................................................................................................... 23 DDIR ........................................................................................................................................... 23 Optional Benefits ......................................................................................................................... 23 Short-Term Disability Insurance ....................................................................................... 23 Long-Term Disability Insurance ........................................................................................ 24 Long-Term Care Insurance ............................................................................................... 24 Basic Employee Life Insurance ......................................................................................... 24 Additional Life Insurance for Yourself & Spouse ............................................................. 24 Child Life Insurance .......................................................................................................... 24 Accidental Death & Dismemberment Insurance ............................................................. 24 Pre-Tax Benefits ............................................................................................................... 24 Right to Continue Benefits ............................................................................................... 25 Health Care Savings Account Plan (HCSAP) ................................................................................. 25 Credit Union ................................................................................................................................. 25 Employee Assistance Program (EAP) ........................................................................................... 25 State Employee Health Promotion Program ............................................................................... 26 Miscellaneous Discounts .............................................................................................................. 26 Resignation Procedures ............................................................................................................... 26 GENERAL INFORMATION Escort Service ............................................................................................................................... 27 Food Service ................................................................................................................................. 27 Bookstore ..................................................................................................................................... 27 College Foundation ...................................................................................................................... 27 Library .........................................................................................................................................