RELIEF AND RESETTLEMENT DEPARTMENT, MINISTRY OF SOCIAL WELFARE, RELIEF AND RESETTLEMENT DEPARTMENT OF METEOROLOGY AND HYDROLOGY, MINISTRY OF TRANSPORT AND COMMUNICATION THE REPUBLIC OF THE UNION OF MYANMAR THE PROJECT ON ESTABLISHMENT OF END-TO-END EARLY WARNING SYSTEM FOR NATURAL DISASTER IN THE REPUBLIC OF THE UNION OF MYANMAR PROJECT COMPLETION REPORT FEBRUARY 2017 JAPAN INTERNATIONAL COOPERATION AGENCY ORIENTAL CONSULTANTS GLOBAL CO., LTD. PACIFIC CONSULTANTS CO., LTD. GE FUKKEN CO., LTD. JR 17-029 RELIEF AND RESETTLEMENT DEPARTMENT, MINISTRY OF SOCIAL WELFARE, RELIEF AND RESETTLEMENT DEPARTMENT OF METEOROLOGY AND HYDROLOGY, MINISTRY OF TRANSPORT AND COMMUNICATION THE REPUBLIC OF THE UNION OF MYANMAR THE PROJECT ON ESTABLISHMENT OF END-TO-END EARLY WARNING SYSTEM FOR NATURAL DISASTER IN THE REPUBLIC OF THE UNION OF MYANMAR PROJECT COMPLETION REPORT FEBRUARY 2017 JAPAN INTERNATIONAL COOPERATION AGENCY ORIENTAL CONSULTANTS GLOBAL CO., LTD. PACIFIC CONSULTANTS CO., LTD. FUKKEN CO., LTD. Contents Abbreviations List of Figures and Tables Project Area Photo Page 1. Outline of the Project ..................................................................................................................... 1 2. Progress of Activities ...................................................................................................................... 6 2.1 Progress of activities ................................................................................................................. 6 2.2 Preparatory Activities ................................................................................................................ 9 2.2.1 Existing Data and Information Collection and Analysis ................................................... 9 2.2.2 Examination of Project Approaches, Contents and Methodologies .................................. 9 2.2.3 Preparation of Inception Report (IC/R) and Technical Transfer Plan ............................... 9 2.2.4 Submission and Discussion of IC/R & Organizing a Workshop ..................................... 10 2.2.5 Collection of Existing Data and Information .................................................................. 10 2.2.6 Field Survey .................................................................................................................... 10 2.2.7 Damage condition chart and categorization of target area .............................................. 10 2.2.8 Baseline data collection for capacity assessment (CA) ................................................... 16 2.2.9 Preparation of risk report ................................................................................................. 18 2.2.10 Development of overall plan ........................................................................................... 18 2.3 Activities related to Output 1 .................................................................................................. 19 2.3.1 Overview of Activities and Outcomes............................................................................. 19 2.3.2 Governance and Institutional Arrangement ..................................................................... 21 2.3.3 Monitoring and Warning Service .................................................................................... 22 2.3.4 Dissemination and Communication ................................................................................ 34 2.3.5 Risk Knowledge .............................................................................................................. 41 2.3.6 Issues, Initiatives and Lessons Learned .......................................................................... 45 2.4 Activities related to Output 2 .................................................................................................. 48 2.4.1 Overview of Activities and Outcomes............................................................................. 48 2.4.2 Implementation of Human Resource Development activity ........................................... 49 2.4.3 Early Warning manual ..................................................................................................... 53 2.4.4 Preparation of Human Resource Development Program ................................................ 55 2.4.5 Implementation of information transmission exercise .................................................... 58 2.4.6 Issues, Initiatives and Lessons Learned .......................................................................... 61 2.5 Activities related to Output 3 .................................................................................................. 62 2.5.1 Overview of Activities and Outcomes............................................................................. 62 2.5.2 Implementation of the TOT workshop ............................................................................ 65 2.5.3 Implementation of the CBDRM workshop ..................................................................... 71 2.5.4 Community Infrastructure Support Project ..................................................................... 80 2.5.5 Developing material related to CBDRM ......................................................................... 86 2.5.6 Implementation of follow up activities ........................................................................... 88 2.5.7 Issues, Initiatives and Lessons Learned .......................................................................... 97 2.6 Activities related to Output 4 ................................................................................................ 104 2.6.1 Overview of Activities and Outcomes........................................................................... 104 2.6.2 Preparation of Expansion Plan ...................................................................................... 105 2.7 Overall Activities .................................................................................................................. 112 2.7.1 Monitoring of output ..................................................................................................... 112 2.7.2 Implementation of Annual Seminar .............................................................................. 113 2.7.3 Implementation of Training in Japan ............................................................................ 114 2.7.4 Equipment procurement ................................................................................................ 117 2.7.5 Suggestions for the activities in the next year ............................................................... 117 2.7.6 Assistance with mid-term review .................................................................................. 117 2.7.7 Assistance with terminal evaluation .............................................................................. 118 2.7.8 Preparation of project brief note .................................................................................... 118 2.7.9 Issues, Initiatives and Lessons Learned ........................................................................ 119 3. Issues, Initiatives and Lessons Learned for Project Implementation .................................... 120 4. Achievement of Project Purpose ............................................................................................... 123 5. Recommendations for Achievement of Overall Goal .............................................................. 125 5.1 Efforts taken by the Project for Achievement of Overall Goal ............................................. 125 5.2 Recommendations for Achievement of Overall Goal ........................................................... 125 ANNEXES (a) Technical outcomes .................................................................................................................. A-1 Timeline ............................................................................................................................ A-1 Expansion Plan .................................................................................................................. A-7 Early Warning manual..................................................................................................... A-21 Human Resource Development Program ........................................................................ A-71 CBDRM manual .............................................................................................................. A-99 Survey Report on 2015 Floods ...................................................................................... A-175 Risk Report .................................................................................................................... A-275 (b) Minutes of JCC meeting ....................................................................................................... A-277 (c) Reference documents on CBDRM activities ........................................................................ A-357 (d) Dispatch of Experts............................................................................................................... A-364 (e) List of the procured equipment ............................................................................................. A-367 (f) The Project related information ............................................................................................ A-369 (g) Counterpart list ....................................................................................................................