UT Chattanooga Department of Athletics Policies & Procedures Manual Updated December 2019 TABLE OF CONTENTS 1.00 ATHLETICS 1.01 Vision Statement……………………………………………………………………………. 5 1.02 Mission Statement………………………………………………………………….……….. 5 1.03 Core Values………………………………………………………………………….……. 5 1.04 Compliance Mindset………………………………………………………………….……. 5 1.05 Student Support Services…………………………………………………………………… 6 1.06 Life Skills…………………………………………………………………………………….6 1.07 Coaching Standards…………………………………………………………………….…… 7 1.08 Administration……………………………………………………………………………… 7 1.09 Resource Allocation………………………………………………………………………… 7 1.10 Outreach & Partnerships…………………………………………………………………… 8 1.11 Constituent Relationships…………………………………………………………………… 8 1.12 Management Systems & Reporting………………………………………………………….. 8 1.13 Professional Development…………………………………………………………………. 8 1.14 Statement of Gender Equity………………………………………………………………… 9 1.15 Statement of Access and Diversity…………………………………………………………...9 2.00 GENERAL POLICIES 2.01 Code of Conduct……………………………………………………………………………. 11 2.02 Amorous Relationships Policy………………………………………………………………. 11 2.03 Sexual Harassment Policy…………………………………………………………………… 13 2.04 Sexual Misconduct, Relationship Violence & Stalking Policy………………………………....14 2.05 Compliance Policy…………………………………………………………………………...14 2.06 Use of Outside Consultants…………………………………………………………………. 15 2.07 Office Hours………………………………………………………………………………... 16 2.08 Equal Opportunity …………………………………………………………………………. 16 2.09 New Employee Checklists (University & Athletics) ……………………….………………... 17 2.10 Employment on a Twelve-Month Basis…………………………………………………. …. 19 2.11 Officially Recognized Holidays………………………………………………………….…... 20 2.12 Voting Policy………………………………………………………………………………. 20 2.13 Long Distance Telephone Calls……………………………………………………………... 21 2.14 School Colors & Logo……………………………………………………………………… 21 2.15 Departmental Contacts……………………………………………………………………... 21 2.16 Crisis Management Team…………………………………………………………………… 22 2.17 Inclement Weather Policy………………………………………………………………….... 27 2.18 Appendix…………………………………………………………………………………….31 3.00 FISCAL POLICY 3.01 Budget……………………………………………………………………………………… 32 3.02 Deposits, Cash Receipts & Invoicing………………………………………………………... 33 3.03 Purchasing & Receiving……………………………………………………………….……. 33 3.04 Athletics-Specific Business Policies…………………………………………………………. 40 3.05 Copy Machines……………………………………………………………………….……... 41 3.06 Print Shop Services…………………………………………………………………………. 41 4.00 TRAVEL POLICY 4.01 Individual Travel/Off-Campus Recruiting……………………………….…………………. 42 4.02 Reimbursement Procedures………………………………………………………………… 49 4.03 Team Travel………………………………………………………………………………… 49 4.04 Meal Authorization/Off-Campus Procedures………………………….…………………… 52 4.05 Pre-Season & Holiday Meals & Lodging…………………………….……………………… 52 4.06 Complimentary Hotel Rooms for Recruits….…………………………………………….… 52 5.00 FACILITIES 5.01 List of Facilities ……………………………………………………………….…………… 54 5.02 Maintenance and Preparation of Athletic Facilities…………………….…………………… 55 5.03 Facility Hours…………………………………………………………….………………… 55 5.04 Game Parking…………………………………………………….………………………… 55 5.05 Reserving Athletic Facilities for Internal Use……………………….………………………. 56 5.06 Reserving Athletic Facilities for External use………………………………………………. 56 5.07 Issuing Keys for Athletic Facilities…………………………………………………………. 56 5.08 Equipment Inventory………………………………………………………………………. 56 5.09 Laundry……………………………………………………………………………………. 57 5.10 McKenzie Arena Emergency Response Plan…………………….…………………………. 57 5.11 University Safety & Risk Management Guidelines………………….………………………. 58 5.12 General Safety Procedures…………………………………………………….……………. 65 6.00 FUNDRAISING 6.01 Athletics Development Mission……………………………………………………………. 67 6.02 Purpose of the UTC Mocs Club ……………………………………………………………. 67 6.03 Fundraising by Coaches……………………………………………………………………. 67 6.04 Individual Team Fundraiser Policy…………………………………………………………. 67 6.05 Donations Policy…………………………………………………………………………… 67 7.00 SCHEDULING 7.01 Class Miss Policy…………………………………………………………………………… 69 7.02 Approval & Schedule Changes ……………….……………………………………………. 69 7.03 Game Contracts……………………………………………………………………………. 69 8.00 MEDIA RELATIONS 8.01 Responsibilities…………………………….………………………………………………. 71 8.02 Media Policies……………………………………………………………………………… 71 9.00 TICKETING 9.01 Ticket Sales at Finley Stadium, McKenzie Arena & Maclellan Gymnasium…………………. 73 9.02 Other Venues………………………………………………………………………………. 73 9.03 University Faculty & Staff Tickets………………….………………………………………. 73 9.04 Student Tickets………………………………….…………………………………………. 73 9.05 NCAA Compliance……………………………….………………………………………… 73 9.06 Post Season Tournament Tickets…………………………………………………………… 73 9.07 Ticket Pricing………………………………………………………………………………. 73 9.08 Group Tickets Sales…………………………………………….…………………………... 73 9.09 Complimentary Admissions Policy……………….……………………………………….… 73 10.00 STUDENT SUPPORT SERVICES 10.01 Academic Advising Statement……………………………………………………………… 81 10.02 Class Attendance…………………………………………………………………………… 81 10.03 Tutorial Policies & Procedures……………………………………………………………… 81 10.04 Tutors/Tutoring Center………………………….…………………………………………. 82 10.05 Course Repeat Policy………………………….……………………………………………. 82 10.06 Student Classification………………………………………………………………………...83 10.07 Awards Banquets & Championship Awards………………………………………………… 83 11.00 CAMPS & CLINICS 11.01 General Information………………………………………………………………………... 84 11.02 Athletic Department Procedures………………………….………………………………… 84 11.03 Safety & Reporting Regulations……………………………………………………………. 86 12.00 ATHLETIC PERFORMANCE 12.01 Lawson Center Rules……………………………………….……………………………… 92 12.02 Lawson Center Guests Policy……………………………………………………….……… 92 13.00 SPORTS MEDICINE 13.01 Mission and Core Values………………………….………………………………………… ..93 13.02 Operational Guidelines………………………………………………………………………..93 13.03 Emergency Care and Coverage……………………………………………………………… ..97 13.04 Catastrophic Incidents in Athletics…………………………………………………….…… 100 13.05 Alcohol, Tobacco and Drug Education……………………………………………………. 101 13.06 Heat Illness……………………………………………………………………………….… 108 13.07 Disordered Eating / Weight Change………………………………………………………. 111 13.08 Brachial Plexus Injuries……………………………………………………………………... 116 13.09 Concussion Management………………………………………………………………...…. 116 13.10 Skin Infection Management………………………………………………………………… 125 13.11 Pregnancy Policy……………………………………………………………………………. 128 13.12 Sickle Cell Trait Management……………………………………………………….……… 131 13.13 Cervical Spine Injury Management…………………………………………………….…… 133 13.14 IV Fluid Replacement……………………………………………………………….……… 134 13.15 Metered Dose Inhaler…. …………………………………………………….………………135 14.00 STUDENT-ATHLETE POLICIES 14.01 Statement on Student-Athlete Life ………………………………………. …..………..…… 137 14.02 Parking……………………………………………………………………….…...………… 137 14.03 Housing……………………………………………………………………….…….……… 138 14.04 International Health Insurance……………………………………………………………… 138 14.05 NCAA Compliance………………………………………………………….…………. ….. 138 14.06 Transfer/Releases…………………………………………………………………………. 138 14.07 Eligibility……………………………………………………………………………………. 139 14.08 Outside Competition…………………………………………………………………………140 14.09 Involvement with Professional Teams……………………………………………………… 142 14.10 Agents and Financial Advisors……………………………………………………………… 144 14.11 Loss of Value Insurance………………………………………………………………….… 145 14.12 Financial Aid / Scholarships…………………………………………………………. …..… 146 14.13 NCAA Student-Assistance Fund…………………………………………………….……… 148 14.14 Exhausted Eligibility Scholarship ………………………………………………….…….… 148 14.15 Medical Noncounter Scholarship……………………………………………………...…… 149 14.16 Summer School………………………………………………………………………...…… 150 14.17 Book Loan Program………………………………………………………………………… 150 14.18 Athletic Awards & Benefits………………………………………………………………… 150 14.19 Employment…………………………………………………………………………………152 14.20 Playing & Practice Season …………………………………………………………....…… 152 14.21 Complimentary Admissions & Ticket Benefits……………………………………………… 155 14.22 Student Host Responsibilities……………………………………………………………….. 156 14.23 Student-Athlete Code of Conduct…………………………………………………….…… 157 - Gambling…………………………………………………….…………….…………...158 - Hazing………………………………………………………………………………….159 - Conduct Rules for Team Trips or Other Team Functions………………….…. ……… 159 - Unsportsmanlike Conduct……………………………………………………………...159 - Harassment, Intimidation & Bullying…………………………………………………. 159 - Sexual Misconduct, Relationship Violence & Stalking…………………….…………… 160 - Discrimination……………………………………………………………….…………160 - Use of Social Media………………………………………………………….…………160 - Student-Athlete Grievance Procedure…………………………………………………. 160 14.24 Substance Abuse Policy/Drug Testing……………………………………………………… 161 14.25 Meeting the Media ………………………………………………………………………… 166 14.26 UTC Equipment Room……………………………………………….……………………. 167 14.27 Academic Success……………………………………………………….…………………. 168 14.28 Employee Academic Misconduct Involving Students……………………………………… 170 14.29 Student-Athlete Advisory Committee…………………………………….………………… 172 14.30 Appendices…………………………………………………………………………………. 173 1.00 UTC ATHLETICS The University of Tennessee at Chattanooga Athletics Department sponsors sixteen NCAA Division I sports programs. A long-time member of the Southern Conference, UTC Athletics is committed to providing the highest level of student academic success, integrity and competitiveness. Guided by our mission and core values, our professional staff strives to equip our student-athletes for success and to achieve excellence. We strive to do things the right way, for the right reasons. Our student-athletes, coaches and staff are valued for their meaningful contributions to the academic