MSPO CERTIFICATION EXECUTIVE / PUBLIC SUMMARY REPORT Holding Company: SPOC Q16 Sibu/Kanowit BR No: 50451555 Address: MPOB Cawangan Sibu, No.5, Tingkat 1, Lorong 11, Jln Kpg Batu, 96000 Sibu, Sarawak, Malaysia Site Name: SPOC Q16 Audit Date: th th Part 1 Remote audit: 25 – 27 November 2020 Part 2 Remote audit: 18th – 19th January 2021 Audit Type: ANNUAL SURVEILLANCE AUDIT 2 Table of Contents I. Public Summary Report .................................................................... 3 1. Detail of Certification Assessment ....................................................................................................... 3 2. Details of Estates ................................................................................................................................. 3 2.1. Map ............................................................................................................................................. 4 3. Assessment Process ............................................................................................................................. 4 4. Audit Plan ............................................................................................................................................ 5 5. Summary of Audit Results .................................................................................................................... 9 II. Audit Report (Independent Smallholders) ...................................... 11 1. Introduction .................................................................................................................................... 11 1.1 Scope of Certification ........................................................................................................... 11 2. Audit Evaluation Process ................................................................................................................. 11 2.1 Stage 1........................................................................................................................................... 11 2.2 Annual Surveillance Audit 2 ...................................................................................................... 11 2.2. Stakeholder’s Consultation ......................................................................................................... 32 3. Audit Information .............................................................................................................................. 32 3.1. Contact Information .................................................................................................................. 32 3.2. Audit Data ................................................................................................................................. 33 3.3. List of the site audited each year please refer to Appendix 1: Group Certification Member and Address .................................................................................................................................................. 33 3.4. Audit Result ............................................................................................................................... 33 3.5. Next Step................................................................................................................................... 35 4. Overview of Non-Conformity ............................................................................................................. 36 4.1. Action Plan 1 .............................................................................................................................. 36 5. Overview of OFI and concern ............................................................................................................. 36 5.1. Opportunity for Improvement ................................................................................................... 36 5.2. Concern Area for Next Year Audit – to be assessed in part 2 complimentary remote audit. ...... 37 6. Attachment and Appendix ................................................................................................................. 37 6.1. Attached Documents (Mandatory For DQS Auditor To Use Only):): ........................................... 37 6.2. Appendix 1: Group Certification Member, MPOB License, Main business/processes at location 37 6.3. Appendix 2: Audit Cycle Plan .................................................................................................... 53 I. Public Summary Report 1. Detail of Certification Assessment Audit Date: t: Part 1 Remote audit: 25th – 27th November 2020 Part 2 Remote audit: 18th – 19th January 2021 Type of Audit: ANNUAL SURVEILLANCE AUDIT 2 Scope of MSPO certification: Production of Sustainable Fresh Fruit bunches from 3880.14 ha total oil palm planted area 3880.14 ha total certified area MSPO Standard: Malaysian Sustainable Palm Oil (MSPO) in accordance to the MS 2530-2:2013 (Part 2): General principles for independent smallholders. 2. Details of Estates Management Contact Person: 1. Matthew Anak Dasung 2. William Anak Ngadan 3. Arthur Hinton Anak Friday Contact No: 1. +6019-4858578 2. +6014-8912733 3. +6019-8764790 Email Address: 1. [email protected] 2. [email protected] 3. [email protected] MPOB License No, Scope of Refer to Appendix 1 Company: SPOC Q16 Sibu/Kanowit activity, Expiry date: Owner Name: Refer to Appendix 1 Activity 1: Memunggah dan menjual Buah Tandan Segar (FFB) Expiry date: Refer to Appendix 1 BR No: 50451555 (For Estate has more than 1 site, please refer to Appendix 1) Year operation start: 2008 Soil Type: Inland-Mineral Total Certified Area (Titled area. 3880.14 ha Area within unit which may include planted area, mill, housing roads, conservation etc (Ha): Total planted area (TOTAL 3880.14 ha PLANTED AREA WITH OIL PALM - MATURE OR IMMATURE) (Ha): SPOC - Estimated tonnages of January – October 2020: 15,520.00 mt annual FFB Production: Current valid certificate: ☒ Yes. MS 2530-2:2013 (Malaysian Sustainable Palm Oil (MSPO) Part 2: General principles for independent smallholders) ☐ No Date of Certification: 22/2/2019 Valid until: 21/2/2024 Other sustainability certifications: ☐ Yes (if “yes”, please specify) ☒ No Date of Certification: N/A Valid until: N/A 2.1. Map Map showing geographical location, with close-up of the sampled smallholders and refer to Appendix 1 for geographical coordinate. 3. Assessment Process Total man-day: Part 1 Remote audit: 5.50 man-days (LA/CA - 2.75 md each) Part 2 Remote audit: 4.25man-days (LA 2.25md + CA 2.00 md) Lead Auditor: Sarjit Singh Qualification: Tertiary Working Experience: Minimum 10 years Co-Auditor: Noorainie Awang Anak Qualification: Tertiary Working Experience: Minimum 10 years Proposed dates of next audit Annual Surveillance Audit 3 November 2021 Information on certified entities to be audited in five years cycle: MPOB – SPOC - Best agriculture practices, continual improvement, buku rekod kebun, environment, health and safety. Note: Auditors listed are meeting with competency criteria according to clause 3 (Table 1) of Competency Requirement for Certification Body of Operating Oil Palm Management Certification Under the Malaysian Sustainable Palm Oil (MSPO) Certification Scheme (ACB – OPMC 1, Issue 1, 01 August 2017) and clause 7 of ISO/IEC 17021 Requirements for The Accreditation of Certification Bodies. 4. Audit Plan Version (date) 05/01/2021 Ref. no. 50451555 Company name SPOC Q16 Sibu/Kanowit Site(s) MPOB Cawangan Sibu, No.5, Tingkat 1, Lorong 11, Jln Kpg Batu, 96000 Sibu, Sarawak, Malaysia Standard(s) Malaysian Sustainable Palm Oil (MSPO) in accordance to the MS 2530-2:2013 (Part 2): General principles for independent smallholders Type of audit Annual Surveillance Audit 2 Audit team Sarjit Singh (SAR) Noorainie Awang Anak (NAA) Audit scope Production of Sustainable Fresh Fruit bunches from 3880.14 ha total oil palm planted area 3880.14 ha total certified area Audit language English, Bahasa Melayu th th Audit date Part 1 Remote audit: 25 – 27 November 2020 = 5.50md - (SAR 2.75md – NAA 2.75md) Part 2 Remote audit: 18th – 19th January 2021 = 4.25md – (SAR 2.25md – NAA 2.00md) Audit criteria — Requirements of the mentioned standard(s) above — Relevant statutory, regulatory and contractual requirements for the management system — Process documentation of the management system developed by the client — DQS Audit and certification regulations Audit objective(s): Surveillance audit 2 1. Changes to the certified client and its management system 2. Verification continuous management system implementation 3. Review of effectiveness of measures arising from the previous audit (if applicable) 4. Confirmation of fulfillment of certification requirements 5. Enquiries on aspects of certification (Complaints) 6. Review of any client's statements with respect to its certified operations (e.g. promotional material, website, use of DQS logos and marks, use of the certificate) 7. Customer specific requirements 8. Others: Audit Plan Remote Audit: 25th – 27th November 2020 Time Subject; process Reference Technical Tools Unit; department Participants Auditor(s) Date: Day 1 (Remote Audit - Group Manager) - 25 November, 2020 – (1 man-day) 08:00 Opening Meeting (refer - Video Conference/ Management SAR/NAA items above) Shared screen Representative/GM - 08:30 Criterion 4.1.1 – MSPO MSPO 2530:2 Video Conference/ SPOC Q16 Management SAR Policy Criterion 4.1.2 - Shared screen Representative/GM Continual Improvement Principle 1 08:30 Criterion 4.2.1 Traceability MSPO 2530:2