Graduate Policy Manual Faculty and Staff Academic Year 2013-2014 Office of Graduate Studies 2199 S. University Boulevard, Denver, CO 80208 Mary Reed Building, Room 5 Phone: 303-871-2706 │ Fax: 303-871-4566 Email: [email protected] TABLE OF CONTENTS CHAPTER 1: INTRODUCTION .............................................................................................................. 8 SECTION 1.1 ACCREDITATION, EQUAL OPPORTUNITY AND NON-DISCRIMINATION STATEMENTS ......................................................................................................................................... 8 SECTION 1.2 GRADUATE POLICY MISSION AND SCOPE ............................................................. 8 1.2.a. Authority ...................................................................................................................................... 8 1.2.b. Student Responsibility ................................................................................................................. 8 1.2.c. Graduate Academic Unit-level Adherence to and Implementation of University Policy ............ 8 1.2.d. Petitions for Unit-Level Exceptions ............................................................................................ 9 1.2.e. Modifications to the Policy Manual ............................................................................................. 9 SECTION 1.3 GRADUATE STUDIES GOVERNANCE ....................................................................... 9 1.3.a. Office of Graduate Studies ........................................................................................................... 9 1.3.b. Graduate Council ......................................................................................................................... 9 1.3.c. Academic Units .......................................................................................................................... 10 1.3.d. Student Services Offices ............................................................................................................ 11 CHAPTER 2: GRADUATE ADMISSIONS ........................................................................................... 12 SECTION 2.1 ADMISSION PROCESS AND STANDARDS FOR ALL APPLICANTS ................... 12 2.1.a. University Admission Criteria ................................................................................................... 12 2.1.b. Application ................................................................................................................................ 13 2.1.c. Application Fee .......................................................................................................................... 13 2.1.d. Transcripts and Proof of Degree ................................................................................................ 13 2.1.e. Supplemental Documents: Letters of Recommendation, Essay, and Statement of Purpose ...... 14 2.1.f. Reuse of Supplemental Documents ............................................................................................ 15 2.1.g. Admission Examinations (GRE, GMAT, LSAT, etc.) .............................................................. 15 2.1.h. Verification of Legal Permanent Residency (Registration Alien Card) .................................... 15 2.1.i. Admission Offer ......................................................................................................................... 15 2.1.j. Admission Deposit ..................................................................................................................... 15 2.1.k. Reapplication ............................................................................................................................. 16 2.1.l. Deferral and Term Changes ........................................................................................................ 16 2.1.m. Change of Graduate Program ................................................................................................... 16 SECTION 2.2 ADDITIONAL STANDARDS FOR INTERNATIONAL APPLICANTS .................... 16 2.2.a. Copy of Passport ........................................................................................................................ 17 2.2.b. Financial Verification ................................................................................................................ 17 2.2.c. Orientation Program ................................................................................................................... 17 2.2.d. SEVIS ........................................................................................................................................ 17 SECTION 2.3 ADDITIONAL STANDARDS FOR NON-NATIVE ENGLISH SPEAKERS .............. 19 2.3.a. English Language Proficiency (TOEFL/IELTS) ....................................................................... 19 2.3.b. English Conditional Admission (ECA) ..................................................................................... 20 2.3.c. Required Tests for GTA Eligibility ........................................................................................... 21 CHAPTER 3: GRADUATE STUDENT STATUS ................................................................................ 22 SECTION 3.1 ADMISSIONS STATUS ................................................................................................. 22 3.1.a. Regular Degree Student ............................................................................................................. 22 3.1.b. Provisional Admission ............................................................................................................... 22 3.1.c. Certificate Student ..................................................................................................................... 23 3.1.d. Special Status Student ................................................................................................................ 23 3.1.e. English Conditional Admission (ECA)...................................................................................... 23 3.1.f. Lifelong Learners ....................................................................................................................... 23 3.1.g. Visiting Scholar ......................................................................................................................... 24 2 SECTION 3.2 ENROLLMENT STATUS .............................................................................................. 24 3.2.a. Regular Enrollment .................................................................................................................... 24 3.2.b. Concurrent Enrollment .............................................................................................................. 24 3.2.c. Consecutive Term Enrollment ................................................................................................... 24 3.2.d. Student Status Definitions ......................................................................................................... 25 3.2.e. Continuous Enrollment .............................................................................................................. 25 3.3.a. Change of Degree or Program ................................................................................................... 29 3.3.b. Probation .................................................................................................................................... 29 3.3.c. Suspension ................................................................................................................................. 30 3.3.d. Termination................................................................................................................................ 30 3.3.e. Mandatory Withdrawal Policy ................................................................................................... 30 3.3.f. Mandatory Interim Emergency Withdrawal ............................................................................... 31 3.3.g. Administrative Withdrawal........................................................................................................ 32 SECTION 3.4 STUDENT WITHDRAWAL FROM THE UNIVERSITY ............................................ 32 3.4.a. Withdrawing (Temporary or Permanent) ................................................................................... 32 3.4.b. Things to Consider Prior to Withdrawing .................................................................................. 33 3.4.c. Personal Leave of Absence ........................................................................................................ 34 3.4.d. Medical Leave of Absence ........................................................................................................ 35 SECTION 3.5 READMISSION .............................................................................................................. 37 3.5.a. Readmission for Inactive Students ............................................................................................. 37 3.5.b. Readmission for Terminated Students ....................................................................................... 37 SECTION 3.6 STUDENTS CALLED FOR MILITARY DUTY ........................................................... 37 3.6.a. Introduction ...............................................................................................................................