Regular Meeting of the Board of Trustees December 10, 2020 Regular Meeting of the BOARD OF TRUSTEES OF NORTHERN ILLINOIS UNIVERSITY 9:00 a.m. – Thursday – December 10, 2020 This BOT meeting is being conducted through video conferencing communications and is being conducted pursuant to Section 6 of Executive Order 2020-7 (Suspending OMA requirements of in person attendance by members of a public body). AGENDA 1. Call to Order and Roll Call 2. Verification of Quorum and Appropriate Notification of Public Meeting 3. Meeting Agenda Approval .................................................................................... Action.......... i 4. Review and Approval of Minutes of November 12, 2020 .................................... Action..........1 5. Chair's Comments/Announcements 6. Public Comment* 7. Reports of Board Committees and Board Liaisons...................................... Information..........5 a. Academic Affairs, Student Affairs and Personnel Committee (AASAP) b. Finance, Audit, Compliance, Facilities and Operations Committee (FACFO) c. Research and Innovation, Legal and Legislative Affairs Committee (RILLA) d. Illinois Board of Higher Education e. Universities Civil Service Merit Board f. Northern Illinois Research Foundation g. Northern Illinois University Alumni Association h. Northern Illinois University Foundation 8. President’s Report No. 147 a. University Recommendations Forwarded by the Board Committees 1) Sabbatical Postponements to FY22 Due to COVID-19 ...................... Action..........7 2) FY22 Budget Request ......................................................................... Action..........8 3) FY22 IBHE Capital Budget Request .................................................. Action........11 b. University Reports Forwarded by the Board Committees 1) Professional Excellence Awards for Faculty and Staff .............. Information........19 2) Academic Calendar .................................................................... Information........21 3) Oversight of Academic Programs .............................................. Information........22 4) State Legislative Report ............................................................. Information........67 5) Federal Legislative Report ......................................................... Information........68 NIU Board of Trustees -i- December 10, 2020 6) Sponsored Program Administration Quarterly Report ............. Information........69 7) General Counsel Report ............................................................. Information........79 8) Faculty Report ............................................................................ Information........80 9) Annual Financial Summary and Budget to GAAP Reconciliation as of June 30, 2020............................................................................................ Information........81 10) Quarterly Financial Summary – FY21 First Quarter as of September 30, 2020 .................................................................................................... Information........85 11) Periodic Report on Investments for Period Ending September 30, 2020…………. .................................................................................................... Information........90 12) Quarterly Summary Report of Transactions in Excess of $100,000 for the Period July 1, 2020 to September 30, 2020… ....................................... Information........93 13) FY20 Annual Report of Transactions Involving Real Property…………………… .................................................................................................... Information........96 14) FY20 Report on Facilities and Infrastructure Capital Investment Activities……… .................................................................................................... Information........98 15) Facilities Update………………... ............................................. Information......116 16) FY20 Clery Report Update………………... ............................. Information......120 c. Items Directly from the President 1) Appointment of Interim Dean of the College of Health and Human Sciences .......... ............................................................................................................. Action......122 2) Authorization for Release of Reimbursable Funds for Participation in Mid- American Conference Football COVID-19 Testing Program ............ Action......123 3) COVID-19 Testing Costs for Remainder of FY21 ............................. Action......124 4) Draft FY22 Undergraduate, Graduate, and Law Fee Pricing Recommendation ............................................................................................................. Action......125 5) FY22 Room and Board Fee Recommendation ................................... Action......129 6) Authorization to Retain Executive Search Firms for the Appointment of Specific Dean and Executive Level Positions................................................... Action......131 7) College of Law Overview .......................................................... Information......133 9. Chair’s Report No. 96 a. 2020 Annual Performance Review of President Freeman ..................... Information......134 b. Closed Session Minutes Review and Release ................................................. Action......135 10. Other Matters 11. Next Meeting Date 12. Closed Session 13. Adjournment *Individuals wishing to make an appearance before the Board should consult the Bylaws of the Board of Trustees of Northern Illinois University, Article II, Section 4 – Appearances before the Board. Appearance request forms can be completed online in advance of the meeting. For more information contact Crystal Doyle, [email protected], Altgeld Hall 300, DeKalb, IL 60115, 815-753-1273. NIU Board of Trustees -ii- December 10, 2020 Anyone needing special accommodations to participate in the NIU Board of Trustees meetings should contact Crystal Doyle, [email protected] or (815) 753-1273, as soon as possible. NIU Board of Trustees -iii- December 10, 2020 Minutes of the Board of Trustees of Northern Illinois University Special Meeting November 12, 2020 CALL TO ORDER AND ROLL CALL The meeting was called to order at 1:05 p.m. by Board Chair Dennis Barsema virtually. This Special meeting was conducted through video conferencing communications pursuant to Section 6 of Executive Order 2020-7 (Suspending Open Meetings Act requirements of in person attendance by members of a public body). Recording Secretary Crystal Doyle conducted a roll call. Trustee Rita Athas: Present Trustee John Butler: Present Trustee Montel Gayles: Present Trustee Veronica Herrero: Present Trustee Bob Pritchard: Present Trustee Aidan Shields: Present Vice Chair Eric Wasowicz: Present Board Chair Dennis Barsema: Present All members of the Board of Trustees were present. Also present: President Lisa Freeman; General Counsel Bryan Perry; Board Liaison Matt Streb; Executive Vice President and Provost Beth Ingram; Vice President for Administration and Finance Sarah Chinniah; Vice President for Enrollment Management, Marketing and Communications Sol Jensen; Associate Vice President for Information Technology Matt Parks; Vice President for Research and Innovation Partnerships Jerry Blazey; and University Advisory Council (UAC) Representatives Cathy Doederlein and Kendall Thu. VERIFICATION OF QUORUM AND APPROPRIATE NOTICE OF PUBLIC MEETING General Counsel Perry indicated the appropriate notification of the meeting has been provided pursuant to the Illinois Open Meetings Act. Mr. Perry also advised that a quorum was present. MEETING AGENDA APPROVAL Chair Barsema asked for a motion to approve the meeting agenda. Vice Chair Wasowicz so moved, and Trustee Gayles seconded. Chair Barsema asked Ms. Doyle to conduct a roll call vote. Trustee Rita Athas: Yes Trustee John Butler: Yes Trustee Montel Gayles: Yes Trustee Veronica Herrero: Yes Trustee Bob Pritchard: Yes Trustee Aidan Shields: Yes Vice Chair Eric Wasowicz: Yes Board Chair Dennis Barsema: Yes The motion was approved. REVIEW AND APPROVAL OF MINUTES OF SEPTEMBER 17, 2020 Chair Barsema asked for a motion to approve the minutes of September 17, 2020. Trustee Herrero so moved, and Vice Chair Wasowicz seconded. Chair Barsema asked Ms. Doyle to conduct a roll call vote. Trustee Rita Athas: Yes Trustee John Butler: Yes Trustee Montel Gayles: Yes Trustee Veronica Herrero: Yes NIU Board of Trustees -1- December 10, 2020 Trustee Bob Pritchard: Yes Trustee Aidan Shields: Yes Vice Chair Eric Wasowicz: Yes Board Chair Dennis Barsema: Yes The motion was approved. CHAIR’S COMMENTS/ANNOUNCEMENTS Chair Barsema welcomed the members of the University Advisory Council who were present. UAC Representative Kendall Thu commended President Freeman on the NIU goals and the inclusive process that included input from shared governance. The FY21 goals are already shaping some of the work that is being done in shared governance, particularly on the social justice committee. Chair Barsema made brief remarks. PUBLIC COMMENT Chair Barsema introduced the public comment portion of the meeting. General Counsel Perry indicated that there was no request for public comment. PRESIDENT’S REPORT NO. 146 Chair Barsema asked President Freeman to present the President’s Report No. 146. President Lisa Freeman presented Agenda Item 7.a. FY21 Goals for Northern Illinois University and President Lisa Freeman Chair Barsema asked for a motion to approve item 7.a. Trustee Gayles so moved, and Trustee Athas