Hamilton County Bid RFQ 051-19/JW 5 Solicitation RFQ 051-19/JW Architectural and Engineering Assessment of Paul Brown Stadium in Hamilton Count Bid Designation: Public Hamilton County 6 8/8/2019 6:31 AM p. 1 Hamilton County Bid RFQ 051-19/JW 5 Bid RFQ 051-19/JW Architectural and Engineering Assessment of Paul Brown Stadium in Hamilton Count Bid Number RFQ 051-19/JW Bid Title Architectural and Engineering Assessment of Paul Brown Stadium in Hamilton Count Bid Start Date Aug 7, 2019 10:55:32 AM EDT Bid End Date Sep 5, 2019 11:00:00 AM EDT Question & Aug 21, 2019 12:00:00 PM EDT Answer End Date Bid Contact Jill E Williams Purchasing Agent I Purchasing [email protected] Contract Duration 6 months Contract Renewal Not Applicable Prices Good for Not Applicable Bid Comments The purpose of this request for qualifications is to engage the services of a qualified architectural/engineering firm to provide to the County and Team a review and assessment of the on-going capital needs of Paul Brown Stadium and to obtain a long-term capital repair, replacement, and improvement program, including potential architectural and technological upgrades, which takes a broad look at the PBS and offers design options for the parties to consider over the next 20 years, and results in a comprehensive Capital Improvement Plan (CIP). (a Facility Condition Assessment (“FCA”)). Qualified firm shall conduct an Architectural and Engineering Capital assessment of Paul Brown Stadium in Hamilton County Ohio and prepare documentation, as described herein, regarding the condition of PBS, recommendations with respect to a capital repair and replacement plan and matters relating thereto. The objective of the FCA will be to evaluate the condition of the existing facility, document issues or defects based on observations, provide estimates of the expected life of the various components, recommendations for repair and replacement and the range of costs associated with such capital plan recommendations of associated repair/replacement costs. Item Response Form Item RFQ 051-19/JW--01-01 - No Line items needed- do not fill out Quantity 1 each Unit Price Delivery Location Hamilton County Paul Brown Stadium 3 Paul Brown Stadium Cincinnati OH 45202 Qty 1 Description No Line items needed- do not fill out 6 8/8/2019 6:31 AM p. 2 Hamilton County Bid RFQ 051-19/JW REQUEST FOR QUALIFICATIONS For ARCHITECTURAL AND ENGINEERING REVIEW AND CAPITAL ASSESSMENT OF PAUL BROWN STADIUM IN HAMILTON COUNTY OHIO RFQ# 051-19 Due Date: September 5, 2019 Issued by THE HAMILTON COUNTY BOARD OF COMMISSIONERS CINCINNATI, OHIO 45202 August 7, 2019 Electronic submission will be received through Bid Sync or email or Paper submissions will be received at the Hamilton County Purchasing Department, Room 507, 138 East Court Street, Cincinnati, Ohio 45202, until 11:00 AM on the date listed above. Forms, specifications, etc. may be obtained upon application at the Purchasing Department, or they may be electronically retrieved by accessing the following web site: http://www.hamilton-co.org/purchasing/. Responders can register with Bid Sync by calling 1-801-765-9245 or by visiting the website at https://www.bidsync.com/hamilton-county. There is no charge for Hamilton County solicitations. Responders will receive notification of all postings made by Hamilton County for the commodity selections you have made. If you need HELP preparing an electronic response please feel free to contact Bid Sync Supplier support @ 1-800-990-9339 ext #1. 1 8/8/2019 6:31 AM p. 3 Hamilton County Bid RFQ 051-19/JW GENERAL CONDITIONS AND INSTRUCTIONS TO VENDORS 1. The Board of County Commissioners reserves the right, subject to the consent of Cincinnati Bengals, Inc. (the “Team”), to reject any or all submittals and, unless otherwise specified by the vendor, to accept any item in the submittals. 2. The County will make the final payment when the services have been fully performed and completed to the full satisfaction of the Board of County Commissioners. 3. In case of default by the vendor or contractor, the Board of County Commissioners, with the consent of Team, may procure services from other sources and hold the vendor or contractor responsible for any excess costs occasioned thereby. 4. Respondents submitting qualifications must realize that other County Departments may elect to utilize this bid after its original award. All responses must include the length of time the services offered are available and effective. The pricing submitted in the proposal can only be used for the effective time period specified in the original proposal. 5. The Responder, if awarded a contract or order, agrees to protect, defend, and hold harmless the Board of County Commissioners and Team against any demand for payment for the use of any patented material, process, article, or device that may enter into the manufacture, construction, or form a part of the work covered by either order or contract. He/she further agrees to indemnify and hold harmless the Board of County Commissioners and Team from suits or actions of every nature and description brought against it for or on account of any injuries or damages received or sustained by any party or parties by or from any acts of the contractor, his/her servants or agents. To this extent, the Responder agrees to furnish adequate Public Liability Insurance, Professional Liability Insurance and such other insurance as the Board of County Commissioners deems appropriate, the amounts of which will be determined by the Board of County Commissioners wherever such insurance, in the opinion of the Board, is deemed necessary. 6. Samples, when requested, are returned at the vendor’s expense. 7. Concealed weapons, whether with or without a permit, are not allowed in any Hamilton County Building. ORC states that "Unless otherwise authorized by law, pursuant to the Ohio Revised Code, no person shall knowingly possess, have under the person's control, convey, or attempt to convey a deadly weapon or dangerous ordnance onto these premises." 8. As a governmental body we are tax exempt. 9. This purchase and any modifications, amendments, or alterations, shall be governed, construed, and enforced under the laws of Ohio. 2 8/8/2019 6:31 AM p. 4 Hamilton County Bid RFQ 051-19/JW The Hamilton County Board of County Commissioners ("County") is setting forth a Request for Qualifications ("RFQ") to provide architectural and engineering services to perform an Architectural and Engineering Assessment of Paul Brown Stadium in Hamilton County Ohio. The purpose of this RFQ is to select a vendor who can best meet the requirements of the RFQ at the lowest cost for the specified time periods. The Vendor selected from this RFQ process shall provide these services, as defined hereafter. The goal of this project is to provide the County and its tenant, Team, with a comprehensive understanding of the current condition of Paul Brown Stadium ("PBS" or "Stadium"), recommendations for future improvements and enhancements to PBS, and estimates of capital investments required to address deferred maintenance, preventive maintenance, life cycle costs, improvements and enhancements. The details of the services needed are further defined in Section 2.0 Requirements and Specifications. 1.1 Purchasing Department: The contact for this Request is: Jill Williams-PSCM-C, Purchasing Agent Hamilton County Purchasing Department 138 East Court Street, Room 507 Cincinnati, Ohio 45202 All questions regarding this Request must be presented in writing and e-mailed or faxed to: [email protected] (Quote number should be entered in the subject line of the e-mail) or Fax: (513) 946-4335 3 8/8/2019 6:31 AM p. 5 Hamilton County Bid RFQ 051-19/JW No questions can be received after August 21, 2019 at 12:00 P.M. EST. The final responses will be e-mailed or faxed on August 27, 2019 at the close of business. Only Vendors who register for the RFQ will receive copies of all questions and answers. See Registration Form. 1.2 Delivery of Responses to RFQ: Vendors submitting their qualifications must submit their responses through Bid Sync or by emailing [email protected] or delivered to the Hamilton County Purchasing Department, Room 507, 138 East Court Street, Cincinnati, Ohio 45202 by 11:00 a.m. EST on September 5, 2019. If delivered, Response shall be submitted in a sealed envelope with the name of the proposing firm, their address, and must be clearly marked: RFQ# 051-19- Architectural and Engineering Assessment of Paul Brown Stadium in Hamilton County Ohio STATEMENT OF QUALIFICATIONS” 1.3 Acceptance and Rejection of Responses: Hamilton County reserves the right to: Award a Response received on the basis of individual items, or on the entire list of items Award based on amount of initial term or on initial term plus optional renewal year(s) Award or not award any portion of this contract Award to multiple Vendors Reject any or all Responses, or any part thereof Waive any informality in the Responses Eliminate conditions or terms that are not in the best interest of Hamilton County and its residents The County makes no representations or guarantees as to any minimum amounts being purchased by the County or if the County will purchase through this Request. 1.4 Evaluation and Award of Contract: The evaluation will include, but will not be limited to: Competence of the professional consulting Responder to perform the required professional design services as indicated by the technical training, education,