The 757th Meeting of The Board of Trustees August 18, 2020 Mission, Vision, and Values Statements Mission Oakton is the community’s college. By providing access to quality education throughout a lifetime, we empower and transform our students in the diverse communities we serve. Vision Dedicated to teaching and learning, Oakton is a student-centered college known for academic rigor and high standards. Through exemplary teaching that relies on innovation and collaboration with our community partners, our students learn to think critically, solve problems, and to be ethical global citizens who shape the world. We are committed to diversity, cultural competence, and achieving the equity in student outcomes. Values A focus on Oakton students is at the core of each of these values. We exercise responsibility through accountability to each other, our community, and the environment. We embrace the diversity of the Oakton community and honor it as one of our college’s primary strengths. We advance equity by acknowledging the effects of systemic social injustices and intentionally designing the Oakton experience to foster success for all students. We uphold integrity through a commitment to trust, transparency, and honesty by all members of the Oakton community. We cultivate compassion within a caring community that appreciates that personal fulfillment and well-being are central to our mission. We foster collaboration within the college and the larger community and recognize our interdependence and ability to achieve more together. Approved by the Board of Trustees, March 21, 2017 ILLINOIS PUBLIC THE 757th MEETING COMMUNITY COLLEGE of DISTRICT 535 THE BOARD OF TRUSTEES AUGUST 18, 2020 Oakton Community College 1600 E. Golf Road Des Plaines, Illinois 60016 Closed Session 5:00 p.m. NOTICE As of the date of posting this agenda, all counties in the State of Illinois were operating under a Gubernatorial Disaster Proclamation. Due to the COVID-19 health pandemic, Dr. Joianne Smith, president of Oakton Community College, has determined that an in-person meeting is not practical or prudent. As permitted by Public Act 101-640, this meeting will be held without the physical presence of a quorum at the meeting location. Dr. Joianne Smith will be physically present in room 1502 at the meeting location noted above. AGENDA 1. Call to Order and Roll Call 2. Consideration of a motion to close the meeting to the public for the purpose of the following: . review closed session minutes of June 30, 2020 . consider the appointment, employment, compensation, discipline, negotiations, performance or dismissal of employees . pending litigation 3. Consideration of a motion for adjournment 4. Adjournment Open Session 6:00 p.m. NOTICE As of the date of posting this agenda, all counties in the State of Illinois were operating under a Gubernatorial Disaster Proclamation. Due to the COVID-19 health pandemic, Dr. Joianne Smith, president of Oakton Community College, has determined that an in-person meeting is not practical or prudent. As permitted by Public Act 101-640, this meeting will be held without the physical presence of a quorum at the meeting location. Dr. Joianne Smith will be physically present in room 1506 at the regular meeting location noted above. In further consideration of the COVID-19 pandemic and present access to the College, it is not feasible to allow members of the public to attend the meeting in-person. Individuals who wish to address the Board of Trustees during the Public Participation portion of the meeting should send an email to [email protected] including your name, town/affiliation, and the item you wish to address to the Board, no later than Tuesday, August 18, 2020 by 4 p.m. 1 of 3 Trustees, citizens, faculty and staff, may attend the meeting remotely via Zoom conferencing, details below: To join via tablet or computer: https://oakton.zoom.us/j/96810206896 To join via telephone: 312-626-6799 Meeting ID: 968 1020 6896 AGENDA Call to Order and Roll Call Pledge of Allegiance R Approval of Minutes of the June 30, 2020 Regular Board of Trustees Meeting Statement by the President Educational Foundation Liaison Report Student Trustee Report Comments by the Chair Trustee Comments Report: Update on Response to Covid-19 Public Participation NEW BUSINESS CONSENT AGENDA 8/20-1 R a. Approval of Adoption of Consent Agenda R b. Approval of Consent Agenda Items 8/20-2 through 8/20-8 8/20-2 Ratification of Payment of Bills for June 2020 8/20-3 Acceptance of Treasurer's Report for June 2020 2 of 3 8/20-4 Authorization of Budget Transfers 8/20-5 Acceptance of Quarterly Report on Investments 8/20-6 Ratification of Actions of the Alliance for Lifelong Learning Executive Board 8/20-7 Supplemental Payment of Professional Personnel – Summer 2020 8/20-8 Acceptance of Clinical Practice Agreements OTHER AGENDA ITEMS R 8/20-9 Resolution of the District authorizing and providing for an Installment Purchase Agreement for the purpose of financing various capital projects in and for the District, and authorizing and providing for the issue of approximately $20,035,000 General Obligation (Limited Tax) Debt Certificates, Series 2020, of the District evidencing the rights to payment under such Agreement, prescribing the details of the Agreement and Certificates, and providing for the security for and means of payment under the Agreement of the Certificates, and authorizing the sale of the Certificates to the purchaser thereof R 8/20-10 Authorization to Approve August Purchases a) Flow Meter System Installation b) Digital Asset Management System – Three-Year Contract c) Ratification of Flood Insurance Premium Coverage d) Adobe Creative Cloud Software Lease and Support e) Ratification of IT Licenses – Three-Year Contracts 8/20-11 Preview and Initial Discussion of Upcoming Purchases R 8/20-12 Approval of Award of Tenure R 8/20-13 Acceptance of Grants R 8/20-14 Approval of Policy Revisions ADJOURNMENT 3 of 3 Minutes of the Oakton Community College Board Meeting June 30, 2020 The 756th meeting of the Board of Trustees of Oakton Community College, District 535, was conducted virtually on Tuesday, June 30, 2020, with a few attendees at the Des Plaines campus, 1600 E. Golf Road. Closed Session – Call to Order and Roll Call At 3:05 p.m., Chair William Stafford called the meeting to order. All members of the Board participated in the meeting virtually. Trustee Toussaint called the roll: Mr. William Stafford Chair Present Mr. Paul Kotowski Vice Chair Present Ms. Marie Lynn Toussaint Secretary Present Dr. Gail Bush Present Ms. Martha Burns Present Mr. Benjamin Salzberg Present Dr. Wendy Yanow Present Ms. Karen Suarez Present Chair Stafford asked for a motion to go into closed session under the following exceptions to the Illinois Open Meetings Act: the purpose of considering the appointment; employment; compensation; discipline; performance; dismissal of employees; pending litigation; and purchase or lease of real property for the use of the public body. Trustee Kotowski made the motion, which was seconded by Trustee Bush. Trustee Toussaint called the roll: Mr. Stafford Aye Dr. Bush Aye Mr. Salzberg Aye Ms. Burns Aye Ms. Toussaint Aye Mr. Kotowski Aye Dr. Yanow Aye Ms. Suarez Aye In attendance: Dr. Joianne Smith, President, Mr. Edwin Chandrasekar, Vice President, Administrative Affairs, and Dr. Colette Hands, Chief Human Resources Officer, were present. Dr. Karl Brooks, Vice President for Student Affairs and Dr. Ileo Lott, Vice President for Academic Affairs were present virtually. At 3:55 p.m., Chair Stafford asked for a motion to adjourn the closed session meeting. Trustee Kotowski made the motion; seconded by Trustee Bush; a voice vote was called and the meeting adjourned. Open Session and Roll Call Chair Stafford called the regular meeting of the Board of Trustees to order at 4:05 p.m. Trustee Toussaint called the roll: Mr. Stafford Chair Present Mr. Kotowski Vice Chair Present Ms. Toussaint Secretary Present Mr. Salzberg Present Ms. Burns Present 1 of 15 Dr. Bush Present Dr. Yanow Present Ms. Suarez Present Pledge of Allegiance – Chair Stafford Approval of Minutes Chair Stafford asked for a motion for the approval of the minutes of the May 12, 2020 Committee of the Whole meeting and the May 12, 2020 regular Board meeting; Trustee Bush made the motion, which was seconded by Trustee Yanow. Trustee Toussaint called the roll: Dr. Yanow Aye Mr. Stafford Aye Ms. Burns Aye Mr. Kotowski Aye Mr. Salzberg Aye Dr. Bush Aye Ms. Toussaint Aye The motion carried; Student Trustee Suarez favored the resolution. Statement by the President Dr. Smith thanked the fifty-six people who joined via Zoom for the virtual Board meeting, which included Greg Hamill, President of the Full-time Faculty Association; Kathleen De Courcey, President of the Classified Staff Association; and Cheryl Thayer, President of the Adjunct Faculty Association. Dr. Smith offered condolences to Jesse Ivory, Dean of Adult & Continuing Education and Dean of the Skokie campus, on the passing of her aunt, Margaret Bill on May 17; to Educational Foundation Director, Carl Costanza and his wife Debbie, on the passing of Debbie’s mother Sophie Kanser on June 17; to the family of Bob Nowak who passed away suddenly on June 27. Mr. Nowak served as Oakton’s vice president of Business and Finance from November 2012–November 2015; and to the family and colleagues of Lee Nelson who passed away in May, Mr. Nelson worked third shift in Facilities. Dr. Smith offered congratulations to Huma Abdulaziz, Circulation and Interlibrary Loan Assistant, on the birth of her daughter Hafsa. Congratulations were also offered to Oakton’s 2020 graduates. While not the celebration we had hoped, we did create a virtual commencement ceremony that allowed the graduates to celebrate with family and friends.