Revised 06/25/2021 ALABAMA LIBRARY ASSOCIATION, INC. Montgomery, Alabama Handbook ALABAMA LIBRARY ASSOCIATION, INC. Handbook Revised by Handbook Committee: Kevin Walker (Chair), Jodi Poe, Carrie Steinmehl, Laura Tucker, Peggy Kain, and Tim Bailey 2018 Revised by Handbook Committee: Kevin Walker (Chair), Jane C. Daugherty, James Gilbreath 2012 Revised by Handbook Committee: Theresa Trawick (Chair), Jane C. Daugherty, Eve Kneeland, Dena Luce, Jodi Poe, Kevin Walker, Joseph Freedman (ex officio) 2009 Revised by Handbook Committee: Sonja McAbee (Chair), Hope Cooper, Rebecca Mitchell, Jodi Poe, Bethany Skaggs, Carolyn Walden Produced by Sonja McAbee Editors Jodi Poe and Bethany Skaggs 2005 i Table of Contents Chapter 1: About the Association .......................................................... 1 Section 1. History of the Association ................................................................................. 1 Section 2. Purposes and Goals ............................................................................................ 1 Section 3. Membership ........................................................................................................ 2 Subsection 1. Who Qualifies for Membership ............................................................................... 2 Subsection 2. Applying for Membership........................................................................................ 3 Subsection 3. Dues ......................................................................................................................... 3 Subsection 4. Voting Rights ........................................................................................................... 3 Subsection 5. Meeting Attendance ................................................................................................. 3 Subsection 6. Committee Appointments ........................................................................................ 3 Section 4. How-To ............................................................................................................... 4 Chapter 2: Association Timelines .......................................................... 8 Section 1. ALLA Administrative Timeline ........................................................................ 8 Section 2. ALLA Administrative Timeline ...................................................................... 14 Chapter 3: Convention and Meetings ................................................... 18 Section 1. Convention Date ............................................................................................... 18 Section 2. Site Selection ..................................................................................................... 18 Section 3. Attendence Fees ................................................................................................ 18 Chapter 4: Elections and Appointments .............................................. 19 Section 1. Elections for Association Officers ................................................................... 19 Subsection 1. Nomination Process ............................................................................................... 19 Subsection 2. Nomination of President/Vice-President of Association ........................................ 19 Subsection 3. Who Can Nominate ............................................................................................... 19 Subsection 4. Who Can Be Nominated ........................................................................................ 19 Subsection 5. Terms of Office...................................................................................................... 20 Subsection 6. Election Schedule .................................................................................................. 20 Subsection 7. Ballots .................................................................................................................... 20 Subsection 8. Election Results ..................................................................................................... 20 Subsection 9. Run-Off Elections .................................................................................................. 20 Section 2. Other Elections ................................................................................................. 21 Subsection 1. Divisions and Round Tables .................................................................................. 21 Subsection 2. Ballots .................................................................................................................... 21 Section 3. Appointments to Committees .......................................................................... 21 Section 4. Representatives of Other Associations ........................................................... 21 Subsection 1. American Library Association ............................................................................... 21 Subsection 2. Southeastern Library Association .......................................................................... 21 Subsection 3. Alabama Historical Records Advisory Board ........................................................ 21 Chapter 5: The Executive Council ........................................................ 22 Section 1. Personnel .......................................................................................................... 22 Subsection 1. Voting Members .................................................................................................... 22 Subsection 2. Non-Voting Members ............................................................................................ 22 Section 2. Council Meetings .............................................................................................. 22 Subsection 1. Schedule ................................................................................................................ 22 Subsection 2. Special Meetings .................................................................................................... 22 Subsection 3. Who May Attend ................................................................................................... 22 Subsection 4. Annual Leadership Transition ................................................................................ 22 Section 3. Terms of Office ................................................................................................. 22 Subsection 1. Elected Officers ..................................................................................................... 22 Subsection 2. Association Administrator ..................................................................................... 23 Subsection 3. Editor of ALLA Communicator ............................................................................. 23 ii Section 4. Powers and Duties ............................................................................................ 23 Subsection 1. Manage .................................................................................................................. 23 Subsection 2. Appoint .................................................................................................................. 23 Subsection 3. Approve Appointments .......................................................................................... 23 Subsection 4. Determine Convention Site .................................................................................... 23 Subsection 5. Approve and Conduct Meetings ............................................................................ 23 Subsection 6. Propose Dues ......................................................................................................... 23 Subsection 7. Approve Ad-Hoc Appointments ............................................................................ 23 Subsection 8. Approve Awards .................................................................................................... 23 Subsection 9. Approve Division/Round Table Applications ........................................................ 24 Subsection 10. Approve Presidential Appointments ...................................................................... 24 Section 5. Duties of Individual Members ........................................................................ 24 Subsection 1. Meetings ................................................................................................................ 24 Subsection 2. Records .................................................................................................................. 24 Subsection 3. Written Reports ...................................................................................................... 24 Subsection 4. Oral Reports ........................................................................................................... 24 Subsection 5. Records Transmission ............................................................................................ 24 Section 6. Executive Council Finances ............................................................................ 25 Section 7. Executive Council Procedures ........................................................................ 25 Subsection 1. Governing Authority .............................................................................................. 25 Subsection 2. Quorum .................................................................................................................