PTC Planning and Advisory Committee Meeting 25.11.20 PORTLAND TOWN COUNCIL Council Offices Three Yards Close Fortuneswell PORTLAND Dorset DT5 1JN Tel: 01305 821638 E-mail: [email protected] 19th November 2020 Dear Councillor You are hereby summoned to attend a MEETING of the PLANNING & HIGHWAYS ADVISORY COMMITTEE, to be held remotely by Zoom on WEDNESDAY 25TH NOVEMBER 2020 commencing at 7.00 pm, when the business set out below will be transacted. It is the Council’s intention that all meetings of the Council and its Committees be recorded aurally. Members of the public are cordially invited to join the meeting using the joining instructions below. Alternatively, members of the public can book a conference call via the Portland Town Council Office on 01305 821638. Join Zoom Meeting https://us02web.zoom.us/j/84191556314?pwd=NzlJVk1ZaGZsa1F3TUM2 MkdTcnZjdz09 Meeting ID: 841 9155 6314 Passcode: 916111 One tap mobile +44 203 051 2874,,84191556314#,,,,0#,,916111# Yours faithfully, Kathryn Pearce, Town Clerk 1 PTC Planning and Advisory Committee Meeting 25.11.20 AGENDA 1. Apologies for absence 2. Declarations of interest 3. To receive a Presentation on the Housing Development at the former Royal Manor College site. Juliette Jackson from Homes England, accompanied by colleagues from Magna Housing and Dorset Council Enabling Team will give a 10-minute presentation. Councillors’ question-time will follow. 4. Minutes of the previous meeting/s To agree as a true and accurate record, the minutes of the meetings held on: a) 28th October 2020 b) 11th November 2020 5. Chairman’s Report, Minute update and matters arising since the last meeting a) 28th October 2020 b) 11th November 2020 6. Update on current planning applications To receive an update on any ongoing planning issues. 7. Public participation To enable members of the public to address Councillors regarding any agenda item. 8. Review of planning applications notified by Dorset Council – See Annex A to this Agenda. 9. Planning contravention issues a) Planning Appeal Appeal Reference APP/D1265/C/20/3259944 Former Windmill Stables, Weston Street, Portland. DT5 2JH Alleged breach: Without planning permission, the change of use of the Land to use for the importation, deposit, processing and recycling of waste materials. Closing date for Comments 16/12/2020 2 PTC Planning and Advisory Committee Meeting 25.11.20 10. Neighbourhood plan update Mr AM will speak on the latest (2019) published government ‘Indices of Multiple Deprivation’ report which sets out national ratings for localities against key social-living elements. A report is attached at Annexes C/C2. 11. Highway issues a) Traffic Management Strategy To receive the report from Cllr Draper regarding traffic management – Please see Annex B to this agenda. Please note that this agenda item is carried forward from the Planning and Highways Advisory Committee meeting on 28th October 2020. 12. To discuss Barclaycroft Road abandoned vehicles A report is attached at Annex D to the agenda. 13. Date of next meeting The Committee’s next meeting is scheduled to take place at 7.00 pm on Wednesday 23rd December 2020. 3 PORTLAND TOWN COUNCIL PLANNING & HIGHWAYS ADVISORY COMMITTEE MINUTES OF THE MEETING HELD ONLINE ON 28TH OCTOBER, 2020 AT 7.00 PM PRESENT: Councillors Charlie Flack (Chair), Paul Kimber, Cathy Atkins, Carralyn Parkes, Pete Roper, David Thurston, Lesley Saunders, Giovanna Lewis, Jim Draper, Bernard Parkes, and Sandy West. Anna Takashima (Deputy Town Clerk) IN ATTENDANCE: Kathryn Pearce (Town Clerk), Andy Matthews (Neighbourhood Plan Working Group), and four members of the public. PH/164/20 – APOLOGIES FOR ABSENCE – Sue Cocking (Mayor) – Please see minutes of the meeting of 22 May 2019, item 2048a for more information. PH/165/20 – DECLARATIONS OF INTEREST None were given. PH/166/20 – PRESENTATION BY CHAPMAN LILY PLANNING LIMITED AND FALCON RETAIL The committee received a presentation from Chapman Lily Planning Limited and Falcon Retail regarding application no. WP/20/00649/FUL, SITE E, COODE WAY, PORTLAND – to erect a petrol filling station and associated works. The presentation outlined the need for the development and the plans for the retail provision. Further detail was provided on flood risk mitigation, the life span of the building, and provision for electric vehicle charging following questions from councillors. The Chair thanked the representatives from Chapman Lily and Falcon Retail for their presentation. PH/167/20 – MINUTES OF THE MEETING HELD ON 23RD SEPTEMBER, 2020 The minutes were formally agreed and signed as a correct record. PH/168/20 – CHAIRMAN’S REPORT, MINUTE UPDATE AND OTHER MATTERS ARISING a) Update on highways matters – the Deputy Town Clerk provided an update on various highways matters that had been raised at previous meetings following discussions with the highways officer at Dorset Council. A report can be found at Annex B to these minutes. b) The Chair noted that Dorset Council had requested a response regarding refilling the various salt bins on Portland. Action on the Chair and Deputy Town Clerk to liaise with Dorset Council on this 1 c) Cllr C Parkes updated the committee regarding Waste Management at East Weare Road. She noted that Aster Housing were considering submitting a planning application. Cllr C Parkes would update the committee again once this had been received. PH/169/20 – UPDATE ON CURRENT PLANNING APPLICATIONS The Chairman provided an update on the current planning applications. For further information please see Dorset For You / Planning / Portland. PH/170/20 – PUBLIC PARTICIPATION Mr Matthews brought to the attention of the committee that construction work had begun at two sites at Branscombe Close and Reap Lane. He could not recall a planning application for those two sites. A representative from Enhance Land & Planning requested to speak regarding planning application no. WP/20/00507/FUL - Land South of, Sweet Hill Road. The Chair requested that the representative speak during the committee’s discussion on the application to clarify any questions councillors might have. PH/171/20 – PLANNING APPLICATIONS NOTIFIED BY DORSET COUNCIL The advisory committee discussed 9 new planning applications with a detailed list, including decisions made at this meeting, being held at Annex A to these minutes. For further information please see Dorset For You / Planning / Portland. PH/172/20 – PLANNING CONTRAVENTION ISSUES a) The Chair reported that Planning Enforcement officers had attended the Green Room, Easton regarding tables outside and found no reportable actions. However, the Chair noted that they had visited the wrong address. b) The Chair reported that a complaint had been made to Dorset Council regarding the promotion of a coffee morning at the Green Room. However, the reported coffee morning was an event that had been advertised on an old flyer for March, 2020. c) The Chair reported that, at Reap Lane, a site access route had been constructed across a path to the nearby school. PH/173/20 – NEIGHBOURHOOD PLAN (NP) AND POLICY UPDATE The Chair referred to the paper that was attached to the meeting agenda, setting out a proposed response to the central government consultation – Planning For The Future. The Committee was asked whether they supported this response. Resolved: The Committee supported the response Action on the Deputy Town Clerk to submit the response PH/174/20 – HIGHWAY ISSUES Cllr Draper had tabled a report on traffic management on Portland. However, he requested that this be deferred to the next meeting. 2 The Chair agreed to defer the report. PH/175/20 – DATE OF NEXT MEETING The Committee’s next meeting is to be held on 25th November, 2020 online via Zoom, starting at 7.00 pm. An extraordinary meeting would be held on 11th November, 2020 online via Zoom, starting at 7.00pm. The meeting ended at 20:40 Signed…………………………………………… (Chairman) 3 PORTLAND TOWN COUNCIL PLANNING & HIGHWAYS ADVISORY COMMITTEE MINUTES OF THE EXTRAORDINARY MEETING HELD ONLINE VIA ZOOM ON 11TH NOVEMBER, 2020 AT 7.00 PM PRESENT: Councillors Charlie Flack (Chair), Sandy West, Cathy Atkins, Paul Kimber, Jim Draper, David Thurston, Carralyn Parkes, Bernard Parkes, Pete Roper, Giovanna Lewis, and Rob Hughes. Anna Takashima (Deputy Town Clerk) IN ATTENDANCE: Kathryn Pearce (Town Clerk), Andy Matthews (Neighbourhood Plan Working Group), Six representatives on behalf of the developer, Powerfuel Portland, Ltd, and 65 members of the public. Cllr Sue Cocking attended the meeting as an observer only – Please see minutes of the meeting of 22 May 2019, item 2048a for more information. PH/176/20 – APOLOGIES FOR ABSENCE None were given. PH/177/20 – DECLARATIONS OF INTEREST a) Cllrs C Parkes, West, Saunders, and Kimber declared a non-pecuniary interest. b) Cllr Lewis declared a pecuniary interest as she was involved with a campaign against the proposal. She withdrew her ability to vote in view of this. c) Cllr Hughes declared that, as a Dorset Councillor he had already given a response to this proposal and would not be voting on the application in light of this. d) Cllr Cocking declared that, as a Dorset Councillor who sits on the Planning Committee at Dorset Council, she does not participate in Portland Town Council planning meetings. Please see minutes of the meeting of 22 May 2019, item 2048a for more information. She declared that she was present at the meeting as an observer only and would not take part in any vote. PH/178/20 – PRESENTATION BY POWERFUEL PORTLAND, LTD REGARDING APPLICATION WP/20/00692/DCC TO BUILD AN ENERGY RECOVERY FACILITY AT PORTLAND PORT Six representatives from Powerfuel Portland, Ltd gave a ten-minute presentation on their proposal to build an energy recovery facility at Portland Port. During the presentation, the key aspects of the scheme were set out. This included the ability to deal with Dorset’s residual waste problem, the revitalisation of Portland Port due to the ability to provide shoreside power, the creation of around 30 jobs, and the potential to provide a district heating system.