Environment and Sustainability Committee Wednesday 29 June 2016 at 7.30pm Council Chamber Runnymede Civic Centre, Addlestone Members of the Committee Councillors J J Wilson (Chairman), I A Chaudri (Vice-Chairman), T J F E Gracey, Mrs M T Harden, D J Knight, M T Kusneraitis, S M Mackay, B W Pitt, P I Roberts, and Miss J K Sohi AGENDA Notes: 1) Any report on the Agenda involving confidential information (as defined by section 100A(3) of the Local Government Act 1972) must be discussed in private. Any report involving exempt information (as defined by section 100I of the Local Government Act 1972), whether it appears in Part 1 or Part 2 below, may be discussed in private but only if the Committee so resolves. 2) The relevant 'background papers' are listed after each report in Part 1. Enquiries about any of the Agenda reports and background papers should be directed in the first instance to Mr M L White, Democratic Services Section, Law and Governance Business Centre, Runnymede Civic Centre, Station Road, Addlestone (Tel: Direct Line: 01932 425623). (Email: [email protected]). 3) Agendas and Minutes are available on a subscription basis. For details, please ring Mr B A Fleckney on 01932 425620. Agendas and Minutes for all the Council's Committees may also be viewed on www.runnymede.gov.uk. 4) In the unlikely event of an alarm sounding, members of the public should leave the building immediately, either using the staircase leading from the public gallery or following other instructions as appropriate. 1 5) Filming, Audio-Recording, Photography, Tweeting and Blogging of Meetings Members of the public are permitted to film, audio record, take photographs or make use of social media (tweet/blog) at Council and Committee meetings provided that this does not disturb the business of the meeting. If you wish to film a particular meeting, please liaise with the Council Officer listed on the front of the Agenda prior to the start of the meeting so that the Chairman is aware and those attending the meeting can be made aware of any filming taking place. Filming should be limited to the formal meeting area and not extend to those in the public seating area. The Chairman will make the final decision on all matters of dispute in regard to the use of social media audio-recording, photography and filming in the Committee meeting. 2 If you need help reading this document please contact the Council on 01932 838383. We will try to provide a reading service, a large print version, or another format. 3 LIST OF MATTERS FOR CONSIDERATION Page PART I Matters in respect of which reports have been made available for public inspection 1. FIRE PRECAUTIONS 5 2. NOTIFICATION OF CHANGES TO COMMITTEE MEMBERSHIP 5 3. MINUTES 5 4. APOLOGIES FOR ABSENCE 5 5. DECLARATIONS OF INTEREST 5 6. BRING SITES: PROPOSED CLOSURE 5 7. ENVIRONMENTAL PROTECTION ACT 1990: ENFORCEMENT OF 10 PART II – WASTE ON LAND 8. SMOKE FREE LEGISLATION 18 9. FOOD SERVICE PLAN 2016/17 20 10. KEY PERFORMANCE INDICATORS AND CORPORATE PROJECTS: 22 4th QUARTER 2015/16 11. APPOINTMENT OF REPRESENTATIVES – RIVER THAMES ALLIANCE 24 12. APPOINTMENT OF REPRESENTATIVES – SCC TASK GROUPS 25 13. EXCLUSION OF PRESS AND PUBLIC 27 PART II Matters involving Exempt or Confidential Information in respect of which reports have not been made available for public inspection a) Exempt Information (No reports to be considered under this heading) (b) Confidential Information (No reports to be considered under this heading) 4 1. FIRE PRECAUTIONS The Chairman will read the Fire Precautions, which set out the procedures to be followed in the event of fire or other emergency. 2. NOTIFICATION OF CHANGES TO COMMITTEE MEMBERSHIP 3. MINUTES To confirm and sign, as a correct record, the Minutes of the meeting of the Committee held on 23 March 2016. The Minutes of this meeting were emailed to Members in April 4. APOLOGIES FOR ABSENCE 5. DECLARATIONS OF INTEREST If Members have an interest in an item, please record the interest on the form circulated with this Agenda and hand it to the Legal Representative or Committee Administrator at the start of the meeting. A supply of the form will also be available from the Committee Administrator at meetings. Members who have previously declared interests, which are recorded in the Minutes to be considered at this meeting, need not repeat the declaration when attending the meeting. Members need take no further action unless the item in which they have interest becomes the subject of debate, in which event the Member must leave the room if the interest is a disclosable pecuniary interest or if the interest could reasonably be regarded as so significant to prejudice the Member’s judgement of the public interest. 6. BRING SITES PROPOSED CLOSURE (ENVIRONMENTAL SERVICES) Synopsis of report: To inform Members of an increase in emptying costs at Bring Sites in Runnymede with a view to closing sites. Recommendation(s): Members agree to the closure of all Bring sites and concentrate on kerbside collection methods already in situ and to develop recycling collections within flatted developments. 1. Context of report 1.1 There are currently 33 recycling Bring Sites in the Borough as listed on page 9 of this report. 1.2 Most of the Bring Sites have been in operation for several years. The materials that can be taken to each of the sites include glass, paper and textiles (depending on the site). 1.3 When these banks were introduced to the Borough several years ago, the majority of households did not have a kerbside collection. The need/requirement for banks were reviewed in September 2012 when they were reduced with the introduction of the kerbside co-mingled collection. Now over 28,000 of properties in the Borough have access to the kerbside scheme which, last year (2015/16), collected more than 5 7000 tonnes of co-mingled recycling material. This significantly reduces the need for Bring Sites across the Borough. 1.4 Due to the current market value of materials and the success of RBC’s kerbside recycling collection, very minimal amounts of tonnage are obtained from the Bring Banks. They are costing more in clearance costs and street cleansing maintenance than RBC is receiving from the external contractors in payment for the materials. 2 The Report 2.1 Runnymede residents are doing a wonderful job of recycling and keeping recyclable materials out of landfill. 2.2 With the increasing success of the kerbside collection scheme, recycling rates are set to steadily rise leaving a number of the recycling Bring Sites across the Borough under used. In other cases Bring Sites are creating environmental health problems and attracting fly tipping. This, coupled with the increasing costs of servicing the sites, leads to Officers recommending that the Council should now look to close the sites and concentrate resources on increasing the kerbside collections. 2.3 In light of recent price increases from the Council’s contractor, Palm Recycling Paper Collectors, the Bring Sites are now costing a substantial amount to maintain. The amount of tonnage gained from the banks has reduced year-on-year due to kerbside recycling collection and Officers are now recommending that the banks are removed as they are now not viable. 2.4 The table below compares the costs charged last year of the contractors that undertake collections from RBC’s glass and paper Bring Banks: 2015-16 2016-17 % increase in No. of cost banks Palm Paper £300 £500 66% 4 Berryman £527 £527 0% 31 Glass 2.5 Last year’s glass and paper bank cost (*recycling credits at £56.05 per tonne) % of Annual Overall Tonnes Annual Net Surplus / Recycling Material recycling expendi surplus / 2015-16 income deficit credits* rate ture deficit Paper 30.119 0.25% £680 £3600 -£2930 £1690 -£1240 Glass 87.132 0.74% £705 £6320 -£5620 £4890 -£735 Total 117.251 0.99% £1380 £9920 -£8545 £6570 -£1970 2.6 The table below shows the projected glass and paper bank costs for 2016-17 taking into account increases in collection costs. It is worked out on the same tonnage as last year but Officers expect the tonnage to actually decrease as it has year-on-year with the increased use in kerbside collection. % of Annual Overall Tonnes Annual Net Surplus / Recycling Material recycling expendi surplus / 16-17 income deficit credits* rate ture deficit Paper 30.119 0.25% £680 £6000 -£5330 £1690 -£3640 Glass 87.132 0.74% £705. £6320 -£5620 £4890 -£735 Total 117.251 0.99% £1380 £12320 -£10,950 £6570 -£4370 6 2.7 The projection above does not take into consideration the possible removal of recycling credits, due to changes in recycling payments by the County Council as Waste Disposal Authority, at a Borough level in the Autumn of 2016. This would drastically affect the overall Bring Site costs by increasing the deficit. 2.8 Textile banks are also in 11 of RBC sites and in 2015/16 Runnymede received a net £300 a tonne for this material. Although a large income is received for the textile tonnage, it is anticipated, following the introduction in November 2015 of a kerbside collection service for textiles available to all residents, the main bulk of this tonnage will incrementally move away from textile banks, as the experience since introduction has been a monthly increase in kerbside collected tonnages. The textile banks also have a high cost in terms of street cleansing and, as they are situated in a number of car parks, this results in a loss of parking spaces and the associated income.