ORDINARY TOWN COUNCIL MEETING BUSINESS TO BE TRANSACTED AGENDA 11th October 2017 1. to receive apologies for absence 2. Clerk to read Declaration of Interests statement 3. Members are invited to declare personal or prejudicial interests in items of business itemised on the Agenda [standing orders No. 20 d)] Public Participation Session This provides an opportunity for members of the public to raise questions about and comment on items on the Agenda. Time for this session is limited to 10 minutes. 4. report from County Councillor, Huw Jones 5. to approve the Minutes of the Ordinary Meeting held on 13th September 2017 6. to consider any matters arising from these Minutes 7. to receive a report from local Police Officers 8. to receive Questions to the Chairman or Relief Clerk – [standing orders No. 29] a. none received 9. Dee Valley Youth Provision a. to receive a presentation from Bethan Bensley and Emily Reddy from Denbighshire County Council 10. Corwen Museum a. to receive a presentation from Jim Ritchie from the Edeyrnion Heritage and Cultural Society 11. Issues Arising from External Audit … a. to review the Action Plan prepared by the Clerk 12. to consider any observations on planning matters … a. 05/2017/0202 – Land adjoining Maes Y Waen, Carrog, Corwen 13. Document Strategy a. to approve and adopt a Document Strategy prepared by the Clerk 14. Finance Issues … a. to approve the Schedule of Payments b. to review the Financial Reports 15. to review any correspondence received that requires attention 16. to receive a report from the Cemetery Committee 17. to receive a report from the Christmas Lights Committee 18. to receive Reports of Outside Bodies from Councillors a. War Memorial Park Group e. Carrog Village Hall Committee b. Corwen Partnership f. Area of Outstanding Natural Beauty c. S. Denbighshire Community Partnership g. Community Health Centre Group d. Glyndyfyrdwy Village Hall Committee h. One Voice Wales 19. Items brought to the Council’s attention by Councillors 20. Date of next Ordinary Meeting to be held on Wednesday 8th November 2017 at 7pm David Rose Relief Clerk & RFO to the Town Council David Rose Relief Clerk & RFO Isis, Allt Yr Efail, Llandegla, Denbighshire LL11 3AW [email protected] Correspondence to Review 11th October 2017 1. Review of Electoral Arrangements invitation to attend County on 17th October at 6pm 2. Call for potential Gypsy and Traveller sites 8th November deadline 3. South Denbighshire Community Partnership invitation to meet – Clerk suggested up to 30 minutes in November Council 4. Review of Community & Town Councils 5. Standards Committee call for applications to vacancy for Councillor on the committee 6. Standards Committee call for expressions of interest to sit on the above interview panel 7. E-mail from Bill Gaskell re: grant towards newsletter printing and thanks for involvement in red telephone kiosk 8. Reply from HSBC re: stopped cheque for John Ellis.