Broward County Children’s Services Council Monthly Meeting 6600 W. Commercial Blvd. Lauderhill, FL 33319 November 21, 2013 9:30 a.m. MEETING AGENDA I. Call to Order Robin Bartleman, Chair II. Roll Call Amy Jacques, Executive Assistant III. Chair’s Comments Robin Bartleman, Chair a. Approve October 17, 2013, Council Minutes (Tab 1) b. Approve CSC Referendum Year of 2014 (Tab 2) c. The Oustanding Office Building of the Year d. Eliminating Schoolhouse to Jailhouse Pipeline (Tab 3) e. Council Vacancy Update (Tab 4) f. Reminder of Cancellation of December Meeting IV. Executive Committee Report (Tab 5) Robin Bartleman, Chair a. Approve Carry Forward Budget (Tab 6) b. Approve President/CEO Salary Adjustment, Performance Pay, and Contract Revisions (Tab 7) V. President’s Report Cindy Arenberg Seltzer, President/CEO a. Good of the Order (Tab 8) b. FYI - December Office Schedule VI. CPO Report Karen Swartzbaugh Ghezzi, CPO a. Approve DV/SEN Training Recommendations (Tab 9) b. Approve Reallocation of 21st CCLC Funds (Tab 10) c. Approve Restoration of KID Allocation (Tab 11) d. Approve 2-1-1 Contract Amendment for Administrative Support for Common Eligibility System (Tab 12) e. FYI – New DAY & Civil Citation Update (Tab 13) f. FYI -- 21st CCLC Year End Report (Tab 14) g. FYI – Annual Program Performance Reports (Tab 15) 1. Family Strengthening (Tab A) 2. Maternal & Child Health/FIMR/Cribs (Tab B) 3. Kinship (Tab C) 4. New DAY (Tab D) 5. Youth FORCE (Tab E) 6. JAC/LAW/Firesetters (Tab F) 7. Transitional Independent Living (Future Prep)(Tab G) 8. Early Care & Education/PBS/AS@YL (Tab H) 9. MOST GP (Tab I) 10. Youth Employment (STEP/SYEP) (Tab J) 11. KidCare Outreach (Tab K) 12. School Health (Tab L) 13. Drowning Prevention (Tab M) 14. First Call for Help (2-1-1) GP/SN (Tab N) 15. Capacity Building (Tab O) 16. Healthy Families (Tab P) 17. Special Needs – MOST/Respite (Tab Q) VII. RAP Report Sue Gallagher, Director FYI – Consumer Awareness Focus Group Findings (Tab 16) VIII. COO Report Monti Larsen, COO a. Approve Resolution Opposing Unfunded Mandate of Uniform Chart of Accounts (Tab 17) b. Approve Renewal of SAMIS Collaborative Salary Agent Pass-Through (Tab 18) c. Approve Preliminary FY 12/13 Financial Statements (Tab 19) d. Approve Invoices, P.O.s & Contracts (Tab 20) IX. PAOD Report Sandra Bernard-Bastien, CCO a. Approve Communication & Outreach Rating Committee Funding Recommendation (Tab 21) b. Approve FY 13/14 Prosperity Campaign Public Awareness Expenditures (Tab 22) c. Approve Advocating for Tobacco-Free Parks (Tab 23) X. Public Comment Robin Bartleman, Chair XI. Council Members’ Comments XII. For Your Information (Tab 24) a. Funders Forum Minutes b. CSC In The News c. Correspondence d. Attendance Report NEXT MEETING DATE: January 16, 2014 Tab 1 CHILDREN’S SERVICES COUNCIL OF BROWARD COUNTY 6600 W. Commercial Blvd. Lauderhill, FL 33319 Minutes October 17, 2013 9:30 A.M. Members in Attendance: School Board Member Robin Bartleman; Governor Appointee Emilio Benitez; DCF Circuit 17 Community Development Administrator Kim Gorsuch; Broward County Commissioner Sue Gunzburger; Governor Appointee Tara R. Philipp; Governor Appointee Ana Valladares Counsel Present: Garry Johnson, Esq. Counsel Absent: Judge Martin R. Dishowitz; School Superintendent Robert W. Runcie; Governor Appointee Maria Schneider; Health Department Director Paula Thaqi, M.D. Staff in Attendance: Cindy Arenberg Seltzer, President/CEO; Monti Larsen; Karen Swartzbaugh Ghezzi; Audrey Stang; Sandra Bernard-Bastien; Sue Gallagher; Marlando Christie; Amy Jacques; Alice-Lydia Bird; Andrew Leone; Angie Michel; Beverly Sanders; Carl Dasse; Cynthia Reynoso; Ellis Chapman; Evan Goldman; Jasset Smith; John Jeyasingh; Katrina Louis; Laura Ganci; Melissa Soza; Melissa Stanley; Nancy Cohn; Sharon Cohen Guests in Attendance: Attached Agenda: I. Call to Order: Chair Robin Bartleman called the meeting to order at 9:36 A.M. II. Roll Call: The roll was called and a quorum was established. III. Chair’s Comments: a) Action Items: ACTION: Ms. Gorsuch made a motion to approve Agenda Items a-d under the Chair’s Comments, as presented. Those items included the September 19, 2013, Council Minutes; the September 19, 2013, T.R.I.M. Minutes; the cancellation of the December 2013 meeting; and the 2014 Council Meeting Calendar. The motion was seconded by Ms. Valladares and passed with no opposing votes. b) President/CEO Evaluation: Ms. Bartleman asked Members to complete and return the President/CEO Performance Appraisal by October 25. She explained that the Executive Committee will meet in advance of the November Council meeting to review the performance appraisal results and consider any possible recommendations related to performance pay, salary, and employment contract. Those recommendations will be brought to the full Council at the November meeting. 1 IV. President’s Report: a) Good of the Order: CSC was recognized as a “Good Partner in Education” at the School Board meeting on October 1, 2013. Dr. Gallagher will participate in a panel on “Improving Outcomes for Youth: Lessons from Across the Country” at the Saigh Symposium on Teen Development, in St. Louis, on October 30, 2013. Ms. Arenberg Seltzer drew Members’ attention to an email from WPBT Channel 2 TV concerning the KidVision VPK DVDs, of which CSC was a sponsor and provided the video introduction. Due to the great response and interest, they are making them available to non-VPK teachers and parents who are interested in them. Ms. Arenberg Seltzer noted that while CSC funded 569 youth in its 2013 Summer Youth Employment Program (SYEP), a total of 977 youth were employed in the Summer of 2013 through WorkForce One as match to CSC funding. The City of Fort Lauderdale funded 69 youth, 250 youth were funded through the Welfare Transition Program; and 89 youth were funded through the Workforce Investment Act (WIA). She explained this was possible only through the infrastructure CSC built at WorkForce One to support summer youth employment. CSC received 2nd place for “Best Analytical Presentation” in the South Florida GIS Expo’s data poster contest. Other entries were submitted by Miami Dade County, Broward County, University of Florida, and various city departments. The CSC poster showed the correlation between domestic violence witnessed by children and juvenile delinquency in Broward County. Ms. Arenberg Seltzer commended CSC Planning Manager Gloria Putiak, CSC Planning Specialist Michelle Coleman, and CSC Executive Assistant Angie Michel for their outstanding work on the data poster. Council members briefly discussed the advantages of using data and technology to gauge the need for, and effectiveness of, community programs and services for children and families. Ms. Arenberg Seltzer announced that Friday, October 18, 2013, will be Mr. Evan Goldman’s last day as CSC’s Assistant Director for Public Affairs and Organizational Development. He has accepted the position of Executive Director at HANDY. Members offered their congratulations and best wishes and cited some of his many accomplishments from his 11 years at CSC. b) Scholastic Resource Center Report: Ms. Arenberg Seltzer highlighted the successful partnership with Scholastic in creating a Parent/Family Resource Center at the New Mirawood Academy in the City of West Park. She hinted at the possibility of the community re-launching a Broward Literacy Coalition. 2 c) Performance Partnership Pilot Update: Information was included in the meeting packet. d) Communication & Outreach Focus Group Update: Ms. Arenberg Seltzer noted that the focus group interviews, as part of the Communication & Outreach survey conducted by Rose Research, were held on October 3, 2013. A report on those interviews is forthcoming and will be shared with the Council. e) Council Vacancy Update: The process to fill the vacant gubernatorial appointee seat on the Council is continuing at the County. There is hope that the County will notice their application process soon and will thereafter be able to send three names to the Governor for his consideration. Based upon the length of time for the last appointments by the Governor, Ms. Arenberg Seltzer estimated that it may be a while before the vacancy is filled and asked Members to be sure to mark the monthly Council meetings on their calendars to avoid any quorum issues at future meetings. V. CPO Report: A.D. Henderson Grant Report: ACTION: Commissioner Gunzburger made a motion to approve the Annual Progress Report to the A.D. Henderson Foundation, as presented. The motion was seconded by Mr. Benitez and passed with no opposing votes. VI. COO Report: a/b) Disposal of Fully-Depreciated Items & P.O.s & Contracts: Ms. Arenberg Seltzer noted that there was an addendum to the monthly/annual purchases that contained retainer fees for Meyer, Brooks, Demma and Blohm P.A. to provide legal representation in conjunction with the issues surrounding the reauthorization of the Children’s Services Council of Broward County through a ballot question which will be voted upon in an upcoming General Election. The addendum is attached. She explained that the Council is responsible for developing the language for the ballot question for the mandated referendum that must occur by 2016, and that a $2,500.00 retainer should be sufficient for this purpose. Ms. Arenberg Seltzer explained that there is a separate political group that has formed and is currently conducting polling that will inform the Council’s decision at next month’s meeting as whether to bring the initiative in 2014 or 2016. She further explained that if the Council decided to bring the initiative to the voters in 2014, the statute requires that notice be given to the County nine months in advance. It was requested that the election consultant research the legality of removing the initiative from the 2014 ballot once it has been placed there. ACTION: Mr. Benitez made a motion to approve Agenda Items a and b under the COO Report, as presented, with the addition of the attached Purchasing Addendum.