Board of Directors Briefing June 12, 2013 1 Finance and Business Services • 2013-14 Budget draft completed, approved by the budget committee and submitted to the Board for approval. • Selected Cain Travel as the new Travel service provider for US Fencing. We are very excited to work with Cain and we will begin customization and implementation this week. • Received response from audit and tax services RFP and selected 3 firms to present to the Audit committee. • After research and analysis, selected Intacct Accounting Software as being the best solution and fit for US Fencing accounting and reporting needs. Submitted to the Board for approval. • It should be noted that we have shown progress in the area of our budget controls and purchases order approval process. We consistently receive competing bids for all purchases and we have restructured the approval control with our service vender to control cost better. 2 Progress charts- Budget progress 3 YTD Income and Expenses (as of 5/31/2013) $6,000,000.00 $5,000,000.00 $4,000,000.00 $3,000,000.00 Aug '12 - Mar 13 Aug '11 -Mar 12 Aug '10 - Mar 11 $2,000,000.00 Aug '09 - Mar 10 $1,000,000.00 $- Membership National USOC and USFF Total income Total Expenses Net Income Revenue Registration grants $(1,000,000.00) 4 YTD Income by Class (as of 5/31/2013) $40,670.45 $237,489.67 $138,790.25 $401,384.36 $207,445.57 $1,429,496.24 Membership Revenue National Registration USOC and USFF grants International Registration Fees Marketing Revenue $849,378.00 Insurance Revenue Donations Other $1,932,243.08 5 Cash Balance by Month (End of Month) $800,000.00 $700,000.00 $600,000.00 $500,000.00 2012-13 $400,000.00 2011-12 2010-11 $300,000.00 2009-10 $200,000.00 $100,000.00 $- Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun July 6 Net Cash Flow by Month $800,000.00 $600,000.00 $400,000.00 $200,000.00 2012-13 2011-12 2010-11 $- Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun July $(200,000.00) $(400,000.00) $(600,000.00) Member Services • All Academic Team – has been announced; committee is currently reviewing scholarship submissions. • The All Academic Team program has continued to grow over the past three (3) years. • Connor Porter Scholarship – review is taking place and winners will be announced at Summer Nationals • Continued work on SafeSport and Diversity initiatives – Underage Referee Task Force has completed draft documents • Year to date free trial lessons provided to clubs – 1,021 • Assisted Election Committee with recently completed election, improving on communication with committee members • Rail Station progress included the implementation of background screens directly from the individual profile. – Developer has assured us that individuals will be able to make club selection upon renewing. 8 Membership Statistics Membership Type 6/30/2012 6/10/2013 Difference Affiliate Club 92 130 38 Member Club (Insurance) 482 466 -16 Commercial 10 8 -2 Competitive 18,531 19,842 1,311 Life 570 563 -7 Life w/installment 106 137 31 Non-Competitive 0 11,096 11,096 Olympian Life 88 100 12 Paralympian 12 16 4 Professional 416 968 552 Professional + 0 30 30 Supporting 416 412 -4 Supporting-Parent 0 176 176 20,723 33,944 13,221 9 Member Services Snapshots Individual Member Snapshot Club Member Snapshot Competitive Life Life w/installment Non-Competitive Olympian Life Affiliate Club Paralympian Member Club Professional (Insurance) Professional + Supporting Supporting-Parent 10 Development • Grant research is continuing – potential of 2-3 applications in next 3 months. – Researching grant options for Wheelchair development, local youth and Coaching education programs • Updating website so giving information is prominent • Developing online campaign for end of 2012-13 season • Working with AMI to promote Fan Banner program; in place by beginning of next season • Finalizing plans for upcoming giving campaigns (Fall, End of Year campaign) • Exploring options for regional special events in 2013-14 11 Sports Performance and Development Senior Results Senior FIE Ranking (As of June 10) Mariel Zagunis (WS) 2 Senior FIE Team Rankings Gerek Meinhardt (MF) 4 Dagmara Wozniak (WS) 6 Men Epee 2 Lee Kiefer (WF) 6 Men Foil 2 Alexander Massialas (MF) 8 Women Saber 3 Daryl Homer (MS) 8 Women Epee 5 Nzingha Prescod (WF) 8 Women Foil 5 Race Imboden (MF) 9 Men Saber 8 Soren Thompson (ME) 11 Maya Lawrence (WE) 14 Senior Team Results Senior Individual Results Men’s Foil Havana Silver Men’s Epee Buenos Aires 4 Race Imboden (MF) Tokyo Gold Nzingha Prescod (WF) Marseille Gold Lee Kiefer (WF) Marseille 6 12 Sports Performance and Development • Seth and Kate attended Leaders in Performance Conference in New York City. In addition visited with world team members and NYU medical center. • World University Games, Zonal Championship, and Senior World Teams selection completed • Athlete Handbook updates are being finalized this week • 2014 High Performance Plan is on schedule 13 Communications, Marketing and Events Columbus Summer Nationals • Program – Sold program covers (inside & outside) ads – Continue to sell additional b/w program ads – Additional vendors/local company interest- commitments due June 12, artwork June 19 – Ads will cover overall printing costs of program • Event Production – Hired of Socket Events as event production management company – Socket Managers (2) to manage event, emcee the finals area, act as the liaison between all key volunteer and staff groups (FOC, BC, Armory, Nat'l Office, LOC, Venue) and assist in set up/breakdown • Signage – Producing (16) teardrop lettered POD signs through AMI Graphics – Producing Venue Map signs for entrance – Entryway "Welcome" Arch which will display pertinent tournament info (sponsor, vendors, etc.)…VIK sponsored through decorator – Additional directional signage will be provided by the decorator • Logistics – Signed with ACT as our decorator • This includes a $5,000 VIK sponsorship deal. – Volunteer Sign Up portal is live and posted on Facebook, usfencing.org and the Columbus Volunteer Website – Discussing and designing volunteer t-shirts with Proprintwear – Obtained speaker system for announcing at finals area – Obtained risers and increased seating capacity at finals area – Ordering (4) 50” Vizio Monitors for the purpose of displaying pools, results and information to attendees – Obtained 30 complimentary parking passes from Greater Columbus CC. 10 for Volunteers, 10 for Officials, 10 for Sponsors and Vendors. 2013-14 National Events • Will have October, November and December NAC locations/contracts final by June 15 • Still awaiting task force to determine athlete combinations • Plan to announce OCT-DEC combinations/cities first day of Nationals - June 28. 14 Communications, Marketing and Events American Fencing Magazine USA Fencing E-blasts • USA Fencing members and e-newsletter subscribers received e-blasts throughout the month, including e-newsletters with organizational updates, camp information and sponsor fulfillment e-blasts to increase communication. • Spring Issue arrived in homes and available electronically at www.usfencing.org 15 Communications, Marketing and Events USFencing.org Traffic (May 1-31, 2013) 16 May 2013 Chicago Sabre WC Financial Overview 250,000.00 200,000.00 150,000.00 100,000.00 Actual Adjusted Budgetted 50,000.00 Origninal Budget 0.00 Total Income Total Expense Net Income (50,000.00) (100,000.00) (150,000.00) 17 July NAC Individual Numbers 350 300 250 13-May 200 15-May 17-May 150 20-May 23-May 28-May 100 50 0 18 Nationals Individual Numbers 300 250 200 13-May 15-May 150 17-May 20-May 23-May 100 28-May 50 0 19 Nationals Individual Veteran Numbers 80 70 60 50 13-May 15-May 40 17-May 20-May 30 23-May 28-May 20 10 0 20 Nationals/July NAC Team Numbers 70 60 50 13-May 40 15-May 17-May 30 20-May 23-May 28-May 20 10 0 JME JMF JMS JWE JWF JWS SME SMF SMS SWE SWF SWS VME VMF VMS VWE VWF VWS Team Team Team Team Team Team Team Team Team Team Team Team Team Team Team Team Team Team 21 Number of Individual Event Participation # of events # of people % 1 1508 39.250% 2 1378 35.867% 3 637 16.580% 4 232 6.039% 5 75 1.952% 6 11 0.286% 7 1 0.026% 3842 22 Breakdown by Day Competitors Teams 28-Jun Friday 517 29-Jun Saturday 677 30 30-Jun Sunday 734 31 1-Jul Monday 817 19 2-Jul Tuesday 711 56 3-Jul Wednesday 876 48 4-Jul Thursday 806 41 5-Jul Friday 963 63 6-Jul Saturday 872 58 7-Jul Sunday 578 73 Total 7551 419 Total Individuals: 3842 23 Nationals/July NAC Team Numbers 2013 – Columbus 13-May 15-May 17-May 20-May 23-May 28-May Unique Individuals 3,362 3,709 347 3,775 66 3,791 16 3,814 23 3,842 28 Total Competitors 6,703 7,333 630 7,442 109 7,466 24 7,503 37 7,551 48 Total Teams 264 394 130 414 20 414 0 419 5 419 0 2012 – Anaheim Final Unique Individuals 3,498 Total Competitors 6,717 Total Teams 399 2011 – Reno Final Unique Individuals 3,378 Total Competitors 6,221 Total Teams 340 24 Administration 25 Administration 26 .