Township of Southgate Revised Council Meeting Agenda August 1, 2018 9:00 AM Council Chambers Pages 1. Call to Order 2. Open Forum-Registration begins 15 minutes prior to meeting 3. Confirmation of Agenda Be it resolved that Council confirm the agenda as amended. 4. Delegations & Presentations 4.1 Jason Weppler - Grey Bruce Public Health - PLAY Program 1 - 7 Be it resolved that Council receive the Grey Bruce Public Health delegation as information. 4.2 Andrew Barton - Ministry of Environment and Climate Change - The person presenting on behalf of the MOECC was updated upon confirmation from their office. -Received Monday July 30, 2018. Be it resolved that Council receive the Ministry of Environment and Climate Change delegation as information. 5. Adoption of Minutes 8 - 18 Be it resolved that Council approve the minutes from the July 4, 2018 Council and Closed Session meetings as presented. 6. Reports of Municipal Officers *6.1 Treasurer William Gott *6.1.1 FIN2018-026 2017 Financial Report – December and 19 - 37 Actual Reserves, Deferred Revenue and Reserve Funds Staff Report FIN2018-026 was added. -received Monday July 30, 2018. Be it resolved that Council received Staff Report FIN2018-026 2017 Financial Report – December as information; and That Council supports the transfers from or to Reserves, Deferred Revenue and Reserve Funds as presented. 6.2 Clerk Joanne Hyde 6.2.1 CL2018-025 – Declaration of Vacant Seat 38 - 40 Be it resolved that Council receive staff report CL2018- 025 Declaration of Vacant Seat for information; and That Council support the continued appointment of Acting Deputy Mayor John Woodbury for the remained of the 2018 Term of Council; and That in accordance with Section 262(1) of the Municipal Act, 2001, as amended, Council declare the Council seat occupied by Councillor Woodbury as vacant effective August 1, 2018. 6.3 Chief Administrative Officer Dave Milliner 6.3.1 CAO2018-093 – Southgate 2018 AMO Municipal 41 - 48 Delegations Requests Submission Reports Be it resolved that Council receive Staff Report CAO2018-093 as information; and That Council approve and confirm that staff proceed with the Southgate delegations requested during the 2018 AMO Conference in Ottawa. 6.3.2 CAO2018-089 – Southgate Personnel Policy #1 & Hiring 49 - 77 Policy #8 Changes Be it resolved that Council receive Staff Report CAO2018-089 as information; and That Council approve changes made to the Personnel Policy #1, dated August 1, 2018; and That Council approve changes made to the Hiring Policy #8, dated August 1, 2018. 6.3.3 CAO2018-095 – Southgate Market Check Survey for 78 - 83 Council Members, Employees and Student Compensation Report Be it resolved that Council receive Staff Report CAO2018-095 as information: and That Council direct staff to develop a Council compensation proposal to reflect a neutral impact of the loss of the 1/3 tax free exemption based Council’s present remuneration; and That Council approve the increase of the daily meal allowance to $65.00 per day when outside the Township; and That Council approve increasing the maximum number of conferences per year to 3 for the next term of Council; and That Council direct staff to proceed with acquiring more employee market check data in relation to the employee pay band 5 and 6 positions for review of compensation for these specific jobs in the 2019 budget. 6.3.4 CAO2018-097 – Dundalk Olde Town Building 84 - 127 Assessment Part A Brief Report dated July 24, 2018 Be it resolved that Council receive staff report CAO2018-097 as information; and That Council direct staff to forward the Dundalk Olde Town Hall Building Assessment Part A Brief Report completed by Allan Avis Architects Inc., Goderich, Ontario to Team Town Hall for discussion; and That Council direct staff to seek feedback and a response from Team Town Hall on how they wish to proceed with funding future costs of the Part B Report work, the building project costs and justifying a business/operating plan for sustainable use of the building in the future. 6.4 Planner Clinton Stredwick 6.4.1 PL2018-046 – ZBA C5-18 Ivan S. Martin 128 - 134 Be it resolved that council receive staff report PL2081- 046-for information; and That Council consider approval of by-law 2018-102. 6.4.2 PL2018-047 – ZBA C18-17 - Tuyen Dao Nhu Nguyen 135 - 139 Be it resolved that Council receive Staff Report PL2018- 047-for information; and That consider approval of By-law 2018-088. 6.4.3 PL2018-048 – ZBA C13-18 – Toronto Soaring Club 140 - 144 Staff Report PL2018-048 was updated to reflect the proper aerial photo under "property location" as it was previously showing the wrong property. -received Monday July 30, 2018. Be it resolved that council receive staff report PL2018- 048-for information; and That Council waive any Site Plan Control requirement; and That Council consider approval of By-law 2018-103. 7. By-laws and Motions 7.1 By-law 2018-088 - ZBA C18-17 - Tuyen Dao Nhu Nguyen 145 - 147 Be it resolved that by-law 2018-088 being a by-law to to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of approval and entered into the by-law book. 7.2 By-law 2018-102 - ZBA C5-18 - Ivan S. Martin 148 - 150 Be it resolved that by-law 2018-102 being a by-law to to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of approval and entered into the by-law book. 7.3 By-law 2018-103 - ZBA C13-18 - Toronto Soaring Club 151 - 152 Be it resolved that by-law 2018-103 being a by-law to to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of approval and entered into the by-law book. 7.4 By-law 2018-100 - Tile Drain Loan Rating By-law 153 Be it resolved that by-law 2018-100 being a by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. *7.5 By-law 2018-105 - Wellington County Library Agreement 154 - 155 By-law 2018-105 was added as it was previously missed. - received Monday July 30, 2018. Be it resolved that by-law 2018-105 being a by-law to authorize the signing and execution of a Public Library Services Agreement be read a first, second and third time, finally passed, signed the the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 8. Consent Items 8.1 Regular Business (for information) Be it resolved that Council approve the items on the Regular Business consent agenda dated August 1, 2018 (save and except items _____) and direct staff to proceed with all necessary administrative actions. 8.1.1 ED2018-006 – Quarterly Update – Q2 156 - 160 8.1.2 REC2018-011- Facilities Operator Full Time Hiring 161 8.1.3 FIRE2018-007- Fire Report from April 1st - June 30th 162 - 164 2018 8.1.4 CL2018-020 - Legislative & Planning Coordinator – 165 - 166 Hiring Update 8.1.5 FIN2018-023 – June 2018 Cheque Registers 167 - 179 *8.1.6 FIN2018-024 – Wellington County Library Board 180 - 181 Agreement – 2018 Staff Report FIN2018-024 recommendation was updated to reflect a "for information" report and is now an item under the "Regular Business" consent agenda. - received Monday July 30, 2018. 8.1.7 FIN2018-025 – 2018 Members of Council Remuneration 182 - 187 and Expenses *8.1.7.1 FIN2018-028 2019 Budget 188 - 189 Staff Report FIN2018-028 was added. -received Monday July 30, 2018. *8.1.8 FIN2018-027 2018 Financial Report - June 190 - 199 Staff Report FIN2018-027 was added. - received Monday July 30, 2018. 8.1.9 PW2018-069-Department Report 200 - 202 8.1.10 PW2018-068 – Unit 211 Collection Truck Fire 203 - 205 8.1.11 CAO2018-092 – Building, By-law Enforcement & Canine 206 - 209 Control Reports 8.1.12 CAO2018-096 – Southgate CAO July 2018 Update 210 - 212 Report 8.1.13 CAO2018-094 – Southgate’s Human Resources 213 - 215 Processes and Responsibilities Report 8.1.14 Librarian CEO Report - 2018-07-19 216 8.1.15 2018-06-21 Library Board Minutes 217 - 218 8.1.16 2018-05-23 Public Planning Minutes 219 - 222 8.1.17 2018-06-27 Public Planning Minutes 223 - 227 8.1.18 Wellington North Power - Report to Municipal 228 - 231 Councillors - Q2 8.1.19 Acting Deputy Mayor Woodbury Conference Report - 232 OACA 8.2 Correspondence (for information) Be it resolved that Council receive the items on the Correspondence consent agenda dated August 1, 2018 (save and except items _____) and direct staff to proceed with all necessary administrative actions. 8.2.1 Egremont Optimist Club Correspondence re Classic Car 233 Show 8.2.2 Egremont Optimist Club Correspondence re Fireworks 234 8.2.3 MMAH Correspondence re Provincial-Municipal 235 Relationship 8.2.4 MPAC Correspondence re Small-scale on-farm business 236 - 237 subclasses 8.2.5 Stewardship Ontario Correspondence re Industry 238 Funding 8.2.6 The College of Physicians and Surgeons of Ontario 239 Correspondence re Nomination 8.2.7 Wellington County - Gravel Pit Appeal Update - January 240 - 246 2017 8.2.8 2018-07-25 Joing PSB Meeting Minutes - Draft 247 - 253 8.2.9 Council Correspondence - Paul Stevenson AORS 254 Certification Letter 8.3 Resolutions of other Municipalities (for information) Be it resolved that Council receive the items on the Resolutions of other Municipalites consent agenda dated August 1, 2018 (save and except items _____) and direct staff to proceed with all necessary administrative actions.