Making Institutional Repositories Work “Making Institutional Repositories Work sums it up very well. This book, the first of its kind, explains how IRs work and how to get the greatest re- sults from them. As many of us know, numerous IRs launched with high hopes have in fact languished with lackluster results. Faculty have little in- terest, and administrators see little promise. But the many chapter authors of this very well edited book have made their IRs successful, and here they share their techniques and successes. This is a necessary book for anyone contemplating starting an IR or looking to resurrect a moribund one.” — Richard W. Clement Dean, College of University Libraries & Learning Sciences University of New Mexico “This volume presents an interesting cross-section of approaches to in- stitutional repositories in the United States. Just about every view and its opposite makes an appearance. Readers will be able to draw their own con- clusions, depending on what they see as the primary purpose of IRs.” — Stevan Harnad Professor, University of Québec at Montréal & University of Southampton “Approaching this volume as one of ‘those of us who have been furiously working to cultivate thriving repositories,’ I am very excited about what this text represents. It is a broad compilation featuring the best and brightest writing on all the topics I’ve struggled to understand around re- positories, and it also marks a point when repository management and de- velopment is looking more and more like a core piece of research library work. Callicott, Scherer, and Wesolek have pulled together all the things I wished I’d been able to read in my first year as a scholarly communication librarian. As I tweeted while reading a review copy: ‘To my #scholcomm colleagues—the forthcoming Making Institutional Repositories Work will be essential.’ ” — Micah Vandegrift Digital Scholarship Coordinator Florida State University Libraries “Whether your IR is new, you are new to an IR, or you want to learn how other institutions are successful in specific areas, Making Institutional Repositories Work offers valuable and practical guidance. Each topic is addressed from multiple angles, as 39 authors share a range of varied ex- periences with selecting platforms, adopting policies, recruiting content, understanding metrics, and more. All readers are likely to see their own ac- ademic library within these pages. Making Institutional Repositories Work is a book I wish had been available when I launched an IR a few years ago.” — Janelle Wertzberger Assistant Dean and Director of Scholarly Communications Gettysburg College “Making Institutional Repositories Work should be required reading for any librarian involved in the establishment of an institutional repository. Covering fundamental topics such as platform selection and policy cre- ation, this book can help new repositories start with a clear plan for success. It will also be a welcome addition to the shelves of seasoned IR managers, as its thoughtful thematic sections and case studies provide real-world ap- proaches to assess, sustain, and improve repositories on any campus.” — Andrea Wright Science & Outreach Librarian, University Copyright Officer Furman University “Institutional repositories manage and provide access to the results and products of research. And, when networked, repositories collectively rep- resent a key component of the evolving global open science infrastructure. As the momentum for open access grows and universities take on greater responsibility for managing their research outputs, the role of repositories is, equally, gaining in importance. This book provides a valuable overview of the current trends in institutional repository services and offers help- ful guidance in terms of addressing challenges and adopting best practices from key North American experts in the field.” — Kathleen Shearer Executive Director, Confederation of Open Access Repositories Charleston Insights in Library, Archival, and Information Sciences Editorial Board Shin Freedman Tom Gilson Matthew Ismail Jack Montgomery Ann Okerson Joyce M. Ray Katina Strauch Carol Tenopir Anthony Watkinson Making Institutional Repositories Work Edited by Burton B. Callicott, David Scherer, and Andrew Wesolek Charleston Insights in Library, Archival, and Information Sciences Purdue University Press West Lafayette, Indiana Copyright 2016 by Purdue University. All rights reserved. Printed in the United States of America. Library of Congress Cataloging-in-Publication Data Names: Callicott, Burton B., 1968- editor. | Scherer, David, 1984- editor. | Wesolek, Andrew, 1983- editor. Title: Making institutional repositories work / edited by Burton B. Callicott, David Scherer, and Andrew Wesolek. Description: West Lafayette, Indiana : Purdue University Press, [2016] | Series: Charleston insights in library, archival, and information sciences | Includes bibliographical references and index. Identifiers: LCCN 2015035810 | ISBN 9781557537263 (pbk. : alk. paper) | ISBN 9781612494227 (epdf) | ISBN 9781612494234 (epub) Subjects: LCSH: Institutional repositories. | Institutional repositories — United States — Case studies. Classification: LCC ZA4081.86 .M35 2016 | DDC 025.04 — dc23 LC record available at http://lccn.loc.gov/2015035810 Contents Foreword xi Clifford Lynch Introduction xv Burton Callicott, David Scherer, and Andrew Wesolek PART 1 CHOOSING A PLATFORM 1 Choosing a Repository Platform: Open Source vs. Hosted Solutions 3 Hillary Corbett, Jimmy Ghaphery, Lauren Work, and Sam Byrd 2 Repository Options for Research Data 15 Katherine McNeill 3 Ensuring Discoverability of IR Content 31 Kenning Arlitsch, Patrick OBrien, Jeffrey K. Mixter, Jason A. Clark, and Leila Sterman PART 2 SETTING POLICIES 4 Open Access Policies: Basics and Impact on Content Recruitment 55 Andrew Wesolek and Paul Royster 5 Responsibilities and Rights: Balancing the Institutional Imperative for Open Access With Authors’ Self-Determination 69 Isaac Gilman 6 Campus Open Access Policy Implementation Models and Implications for IR Services 87 Ellen Finnie Duranceau and Sue Kriegsman 7 Electronic Theses and Dissertations: Preparing Graduate Students for Their Futures 107 Gail McMillan 8 Systematically Populating an IR With ETDs: Launching a Retrospective Digitization Project and Collecting Current ETDs 127 Meghan Banach Bergin and Charlotte Roh PART 3 RecRUITING AND CREATING CONTENT 9 Faculty Self-Archiving 143 Stephanie Davis-Kahl 10 Incentivizing Them to Come: Strategies, Tools, and Opportunities for Marketing 159 an Institutional Repository David Scherer 175 11 Repository as Publishing Platform Simone Sacchi and Mark Newton 12 Publishing Pedagogy: The Institutional Repository as Training Ground for a New Breed of Academic Journal Editors 191 Catherine Mitchell and Lisa Schiff PART 4 MeasURING SUCCESS 13 Purposeful Metrics: Matching Institutional Repository Metrics to Purpose and Audience 213 Todd Bruns and Harrison W. Inefuku 14 Social Media Metrics as Indicators of Repository Impact 235 Kim Holmberg, Stefanie Haustein, and Daniel Beucke 15 Peer Review and Institutional Repositories 249 Burton Callicott 16 Defining Success and Impact for Scholars, Department Chairs, and Administrators: Is There a Sweet Spot? 261 Marianne A. Buehler PART 5 INSTITUTIONAL REPOSITORIES IN PRACTICE: CASE STUDIES 17 Creating the IR Culture 281 Anne Langley and Yuan Li 18 On Implementing an Open Source Institutional Repository 291 James Tyler Mobley 19 Interlinking Institutional Repository Content and Enhancing User Experiences 299 David Scherer, Lisa Zilinski, and Kelley Kimm 20 Populating Your Institutional Repository and Promoting Your Students: IRs and Undergraduate Research 311 Betty Rozum and Becky Thoms PART 6 CLOSING REFLECTIONS AND THE NEXT STEPS FOR INSTITUTIONAL REPOSITORIES 21 Next Steps for IRs and Open Access 323 Heather Joseph About the Contributors 329 Index 343 Foreword: A Few Reflections on the Evolution of Institutional Repositories Clifford Lynch With institutional repositories well into their second decade of deployment, the sort of examination of where we have been, where we are, and where we might be going represented by the essays in Making Institutional Reposito- ries Work feels very timely. In early 2003 I published an article titled “Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age,” where I tried to make the case that such services most essentially provide a framework (often, perhaps, of last resort) to manage, provide access to, and preserve new forms of digital scholarship otherwise at risk, to nurture innovation in forms of scholarly communication, and to facilitate the preservation and reuse of evidence underlying scholarly work. This vision stands in contrast to a well-articulated alternative view that casts institutional repositories first and primarily as mechanisms to support a transition of the traditional scholarly journal literature to open access models. This dialectic — still unresolved— is well illustrated in the chapters of this volume. There is much coverage of the relationships between reposito- ries and various developments that have advanced the cause of open access. One very nice property of this approach is that it’s actually possible to mea- sure progress toward success quantitatively, as opposed to the subjective assessments and very long view of nurturing new forms of scholarship. I was delighted to see coverage of the repositories in the context of electronic theses and dissertations (ETDs),