WARRANT PROCEDURES Standard Operating Procedure: #1 Approved: 1/1/09 Revised: 12/13/19 The following Standard operating Procedure (SOP) applies to Warrant arrests, abstracts, cancellations, and other related administrative tasks. Arresting a Subject on a UPD Warrant • If the subject you’ve arrested has been issued a citation for our warrant, follow the procedure below. o Copy the warrant o Find the “warrant yellow”. It may be with the original warrant or in the silver box in patrol. The warrant yellow is where you will write the date, what happened with the subject (arrested and booked or issued a citation) and your initials. o Clear the warrant out of WPS via CLIPS. Use the W07-cancel wanted person screen. Print the cancellation. Using the “entered by” stamp, stamp the cancellation and sign with your initials. o Keep everything together: Original warrant, copy of warrant, your printouts, original citation, a copy of your citation, face card and warrant jacket. Leave for the dispatcher to finish clearing the warrant out of ICJIS and HTE. • If the subject you’ve arrested needs to be booked into jail, follow the procedure below. o Copy the warrant o Find the “warrant yellow”. It may be with the original warrant or in the silver box in patrol. The warrant yellow is where you will write the date, what happened with the subject (arrested and booked or issued a citation) and your initials. o The original warrant will accompany you and the subject to jail. The copy will stay with your report. o Clear the warrant out of WPS via CLIPS W07- cancel wanted person screen. Print the cancellation. Using the “entered by” stamp, stamp the cancellation and sign with your initials. o Keep everything, you have left, together: Copy of warrant, your printouts, copy of booking sheet, face card and the warrant jacket. Leave for the dispatcher to finish clearing the warrant out of ICJIS and HTE. Sending Warrant Abstracts • If the subject has been arrested by another agency and can be issued a citation, follow the procedure below. Warrant abstracts are sent to other agencies when they have arrested someone on our department’s warrant. o First determine if the other agency has local charges. If not, and the warrant is a citable misdemeanor, advise the agency the warranted person should be cited. Abstract the warrant, via CLIPS,Y11-warrant abstract, with all the information contained in the Warrant Information section completed. All information can be obtained from the hard copy of the warrant. Include the date and time for the citation in the miscellaneous (MIS) section at the bottom of the warrant abstract. Example of a warrant abstract is attached. • If the subject has been arrested by another agency and needs to be booked on our warrant, follow the procedure below. o If the subject is arrested out of county and needs to be booked on our warrant, ask if there are local charges. If no local charges, follow the instructions above for sending an abstract to the corresponding agency. Indicate in the miscellaneous section of the warrant “Place hold. Will send transportation information at a later date”. Dispatch will deal with the particulars after the fact and send transportation details to the arresting agency. o This is a case by case situation. Refer to the supervisor on duty as the whether a transport will be approved based on the warrant held by UPD. o If local charges are pending, still abstract the warrant and advise the agency to notify UPD via TT when the subject is ready for pick up in the miscellaneous section of the abstract. o In County arrests to be booked- abstract the warrant to the Stanislaus County jail using CLIPS- Y11-warrant abstract with the mnemonics “SUJ0” for Stanislaus County jail and “SSC0” for UPD and follow the same procedure as listed in the above bullet point with the exception of the miscellaneous field will not contain information about a hold or cite info. • What to do after you’ve abstracted the warrant o Print out the abstract response and attach to all the warrant information. o If the subject is being cited or booked into our local jail cancel the warrant in WPS. Print the cancellation and initial. If the subject has an out of county warrant and is pending local charges from the arresting agency, DO NOT take the subject out of WPS. This is called an “in-custody elsewhere” and needs to be dealt with by a dispatcher. *See below for in-custody elsewhere instructions. o Leave all paperwork together for a dispatcher to complete. Canceling a Warrant in WPS • Warrants are cleared/cancelled in various situations. The most common for officers are listed below. o Warranted person is arrested by CSUS PD and is either issued a citation or booked into jail. • Warranted person is arrested by another agency and a warrant abstract is sent. • Officers will clear WPS using CLIPS W07-cancel wanted person, print the cancellation and update the warrant yellow. • Dispatchers will update the binder, clear ICJIS and HTE and file the remaining parts of the warrant. • REMINDER – If TPD arrests on our warrant and issues a citation, send TPD Dispatch an abstract and include a request to send cite info via teletype (TT). DO NOT give the officer the original warrant. UPD dispatch sends the original warrant to the courts with the abstract and cite information attached. If the TPD officer books our subject, they CAN be given the original warrant. Make a copy of the warrant prior to releasing it to TPD and attach to the warrant jacket so UPD dispatch can remove the warrant from the system. In Custody Elsewhere –Out of County Arrests • When the arresting agency advises the subject has local charges, UPD must wait to serve our warrant. Continue to abstract the warrant. It will remain active for the subject until he/she is finished serving time in that county. The jail will advise when the subject has served time on the local charges and is ready to be picked up on our warrant. They will include a final day for pickup on the teletype. We then have a small window of time to pick up and transport the subject to Stanislaus County jail. • Because some jails forget about warrant holds, do not remove the warrant from the system until the subject is physically in our control. Should a jail release a subject prior to our transport, the warrant remains active. Example of Warrant Abstract Events Held at Main Dining Hall Standard Operating Procedure: #2 Approved: 1/1/2009 Revised: The following Standard Operating Procedure applies to officers who are assigned to work overtime events at the Main Dining Hall and Event Center. • Officers should arrive at the location of the event prior to the assigned time and advise dispatch (CSU or TPD) of their status as a designated officer for the event. The officer should also ensure the on-duty officer(s) are aware they are working the event. • On arrival, officers shall make every effort to locate a person in charge of the event or the Union staff member on duty. 25 Live should list a contact person. This person should be located and the officer shall personally speak with them to ensure they have what they need and address any questions, concerns, etc. • Officers shall make a walk-through of the interior of the event. Officers are not required to stay inside an event unless asked to do so. Officers should generally patrol near the main entry doors to the event with an ability to clearly see inside the event. • During the event, officers shall make periodic checks of all sides of the perimeter of the venue. Unsupervised children should be returned to the event. • Officers should assist guests regarding parking, acceptable drop-off and pick-up areas, and alcohol policies. • Officers should assist with any facility related issue without delay by contacting the appropriate Facilities manager. • Officers should refrain from checking parking lots while assigned to an event. On-duty officers should be directed to check parking lots. • Officers shall not occupy a patrol vehicle for extended periods of time. Officers are expected to patrol the event on foot. With supervisory approval, officers may use bicycles or Segways. CSU Stanislaus Basketball Games Standard Operating Procedure: #3 Approved: 1/1/2009 Revised: The following Standard Operating Procedure applies to officers who are assigned to work CSU Stanislaus basketball games at the Gymnasium. • Officers should arrive at the Gymnasium prior to the assigned time and advise dispatch (CSU or TPD) of their status as a designated officer for the event. The officer should also ensure the on-duty officer(s) are aware they are working the event. • On arrival, officers shall make every effort to locate an appropriate Athletic Department administrator. Athletics designates one administrator at every home game. Appropriate Athletic Department administrators include the Athletic Director or an Associate Athletic Director. Officers should take note of any special activities for the game, anticipated problems, or special requests such as escorts, money transports, etc. • Officers shall make a walk-through of the lobby and exterior walkways of the team locker rooms. • During game time, officers shall concentrate patrols inside the main arena area. • During half time, officers shall make checks of the lobby and the exterior of the Gymnasium. • Officers should not intervene in cases of on the court behavior unless requested by referees, coaches, administrators, or when the officer believes conduct has risen to the level to warrant officer intervention. • Officers should assist Athletics event staff with crowd control and other minor problems such as children playing unsupervised as needed.