International Planning guide Indianapolis February 2012 Dear Super Bowl Broadcaster: With the NFL season about to get underway, preparations have begun for Super Bowl XLVI February 5, 2012 in Indianapolis, Indiana. If you plan to broadcast the game from the stadium, please note the following deadlines: 1. Sign and return the “Letter of Intent” AS SOON AS POSSIBLE. This is the only way to ensure your booth position is reserved. Requests received after September 9th are granted on a space-available basis. 2. Fill out and return the “Technical Requirements Form” and "General Services Form" by November 11, 2011. A cost estimate is generated for you by mid-December. Your assigned Unit Manager will be available to review details. If you withdraw after December 14, 2011 out-of-pocket costs will apply. 3. Fill out and return the "Accreditation and Hotel Request Forms" to the NY Office by November 18, 2011. 4. Sign and return a service contract from NFL Films by January 06, 2012. Your Unit Manager will review this with you and give you an opportunity to ask questions before signing the contract. At this time, you will be financially obligated to pay for the cost of your commentary position and any other services rendered. Additional requests and changes may be made until Game Day Thank you in advance for your cooperation this season. We look forward to working with you to assure your Super Bowl broadcast will be successful and rewarding. Best regards, Jeff Lombardi Director of International Production Operations LETTER of INTENT FOR ON-SITE BROADCAST SUPER BOWL XLVI ___________________________ intends to broadcast Super Bowl XLVI (Company Name) from Lucas Oil Stadium in Indianapolis on February 5, 2012. At this time, we anticipate needing the following facilities: Field Level Reporter Position is not available at this facility. _____ Commentary Booth (No Camera/Audio Only) _____ Studio Booth (Camera) _____ Camera-Only Position/s outside the broadcast booth (In Stadium) _____ Park/Power for Production truck _____ Park/Power for Uplink truck or Hybrid truck _____ Office space (please circle: single end; middle/end; or full trailer office) _____ Level3 Fiber Circuit (Outbound) We understand that this information is for planning purposes only and we are not obligated financially to pay for the above facilities at this time. Representative: __________________________________________ (Please print name) Telephone Number: __________________________ Fax Number: _______________________________ E-Mail Address: _____________________________ Signature: ______________________________________ Date: ___________ Please sign and return to NFL Films International Operations Department (Jeff Lombardi) via fax +1-856-638-0139 as soon as possible. Tear out for quick reference IMPORTANT DATES Super Bowl – Sunday February 5, 2012 Technical Requirements due – Friday November 11, 2011 Site Survey – December 2011 We recommend broadcasters with camera plans attend Security LOCK Down – Friday February 3, 2012 The compound closes down Friday night. Please note: All trucks, cabinets, and trailers must be unlocked. Full-time security will watch over equipment Access to the stadium on Saturday morning will be dependent on sweep completion. World Feed Production Meeting - Saturday February 4, 2012 It’s your chance to ask our producer & Director questions. World Feed Transmission Test – Saturday February 4, 2012 Worldwide broadcast and transmission test We strongly encourage broadcasters to participate and confirm audio& video for game day. Rates A comprehensive list is available at the NFLMEDIA.COM back of your “Super Bowl Planning Guide” as well as online at nflmedia.com. Registration Don’t see something you need? Call Type www.nflmedia.com for a quote, we’ll be happy to help Click on “Register” you +1-856-638-6836 Enter required information All broadcasters are responsible for both Click “Submit” a technical delivery and world feed Accessing the world Feed Information After you have registered do the following: Find NFL International in the LEFT MENU. Click on it. Click on NFL Games & Program Distribution Find Super Bowl XLVI and select hotel /Cerdentials Apply for credentials at nflmedia.com Submit your hotel requests at nflmedia.com Production & Operation questions should be directed to NFL Films at +1-856-638-6836 or sbworldfeed@nfl.com SUPER BOWL INDIANAPOLIS F ACILITIES Studio Booth – On-Camera use only Booths are for working crew Commentary Booth – Audio Commentary only Booths are for working crew Scaffolding – Outside stadium Our shared positions are first come, first served. It is possible to reserve a dedicated Scaffolding position for the entire week Green Room – International Broadcast Compound Up-to-date information available Phone, fax, Internet facilities Viewing machines and monitors Stand ups – Pre Game on the Field This is your only opportunity to shoot on the Super Bowl Field Stand Ups must go through our Transmission truck and use our camera SHIPPING V EHICLE SCREENINGS Any shipment coming into the Any vehicles, delivery trucks, satellite stadium must be addressed with a trucks, etc will need to go through special Super Bowl format. vehicle screening. Contact your unit manager for details. You will need a reservation number All incoming shipments must be Reservations must be scheduled online registered and expected. We’ll announce when the site is active Make sure you inform your Unit Manager. OTHER INFORMATION Wireless Register your wireless requests early with sb46frequency@nfl.com Commercial Breaks / Formats: Available at nflmedia.com SUPER BOWL INDIANAPOLIS Super Bowl XLVI February 5, 2012 Lucas Oil Stadium Indianapolis, IN See our “Super Bowl Planning Guide” for further details. In the meantime, please note the following dates: Immediately Letters of intent returned November 11, 2011 Technical Request Forms Due November 18, 2011 Hotel Request Forms due November 18, 2011 Accreditation Requests due November 25, 2011 Deadline for Onsite production plans at Championship & Pro Bowl Games December 7-8, 2011 Broadcaster Site Survey, Indianapolis, IN January 6, 2012 On-Site services contracts signed by broadcasters and returned to NFL Films January 22, 2012 Conference Championship Games January 29, 2012 Pro Bowl in Hawaii February 3, 2012 Broadcast Technical Fax Checks begin (by appointment with NFL Films) February 3, 2012 SECURITY Lock Down – All Trucks Must be parked and in the Compound February 4, 2012 World Feed Production Meeting (on-site in Indianapolis) February 4, 2012 World Feed FULL Transmission Fax 1800 ET February 5, 2012 Super Bowl XLVI in Indianapolis, IN 1 NFL FILMS UNIT MANAGERS Each station that is on-site in Indianapolis will be assigned a Unit Managers from NFL Films. Until then, please communicate all broadcasting and production needs to: Jeff Lombardi Cindie Hurley Director, International Production Operations Manager, International Production Operations tel: +1-856-638-6836 tel: +1-856-638-6836 fax: +1-856-638-0139 fax: +1-856-638-0139 e-mail: [email protected] e-mail: [email protected] Jared Hilbert Project Manager, International tel: +1-856-222-2897 fax: +1-856-638-0130 e-mail: [email protected] Or direct inquiries to: [email protected] NFL INTERNATIONAL Please direct all questions regarding rights, licensing fees, game tickets, credentials, hotel rooms, and non-production issues to the following: Julie Moeller Nathan Wolfe Director, International Media Manager, International Media tel: +1-212-450-2142 tel: +1-212-450-2247 fax: +1-212-847-1821 fax: +1-212-847-0992 e-mail: [email protected] email: [email protected] Erica Booze Coordinator, International Media tel: +1-212-450-2504 fax: +1-212-847-0801 e-mail: [email protected] 2 WORLD FEED NOTES WHAT IS THE WORLD FEED OF THE SUPER BOWL? The term “World Feed” refers to a telecast of the Super Bowl provided international broadcasters for worldwide distribution. The World Feed is produced to remove elements of the U.S. network broadcast that are not relevant to international audiences. These elements include: U.S. Commercials On-camera appearances of network commentators and field reporters Graphic promos for network programs (sitcoms, mini series, etc.) Promo endorsements for the blimp (Bridgestone, Coors, etc.) HOW IS THE WORLD FEED PRODUCED? A combination of cameras provides coverage: the U.S. TV network cameras as well as exclusively World Feed cameras. The World Feed will have its own commentators; they will not be on-camera. The Host Network logos and graphics are replaced by NFL logos and graphics, and the World Feed will have a NON-sponsored first down line. NFL Films distributes this telecast (World Feed) to international broadcasters. Upon receiving the World Feed, most broadcasters customize the program with their own elements, i.e. foreign language commentary, commercials, commentator on-cameras, feature stories, etc. NFL Films is dedicated to assisting each broadcaster with the technical and creative aspects of this customization. WHAT HAPPENS DURING COMMERCIAL BREAKS? During the network commercial breaks, the World Feed provides coverage which may consist of features, promotional pieces, replays, game highlights, or beauty shots. There are 28 commercial breaks at 1:30 each, with an additional "floater" used at the discretion of the U.S. network (NBC). The following page shows a preliminary break format. ***Please note: the content of each break cannot be confirmed until January. Updated formats will be provided upon request; you can also access