Thursday, 6 May 2021 at 6:00 PM The Centre, Waimarino Baptist Church, Raetihi WAIMARINO-WAIOURU COMMUNITY BOARD NOTICE OF MEETING A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD AT THE THE CENTRE, WAIMARINO BAPTIST CHURCH, RAETIHI ON THURSDAY, 6 MAY 2021, AT 6:00PM Members Chairperson John (Luigi) Hotter Board Members John Chapman Kay Henare Allan Whale Councillors Vivienne Hoeta Rabbit Nottage Councillors (Non-voting) Janelle Hinch Elijah Pue Mayor (Non-voting) Don Cameron Clive Manley CHIEF EXECUTIVE Roles and Powers of Community Boards The Community Board has already been delegated the task of co-ordinating rural reserves and hall committees. It also has a major input into the development of Council’s Long Term Plan. The Community Board’s prime objective is to be the interface between Council and the ratepayers and public of the Ward. Role of Community Boards The role of a Community Board is to (Section 52 Local Government Act 2002 [LGA]): (a) Represent and act as an advocate for the interests of the community. (b) Consider and report on all matters referred to it by the territorial authority, or any other matter of interest or concern to the community board. (c) Maintain an overview of services provided by the territorial authority within the community. (d) Prepare an annual submission to the territorial authority for expenditure within the community. (e) Communicate with community organisations and special interest groups within the community. (f) Undertake any other responsibilities that are delegated to it by the territorial authority. Powers of Community Boards A Community Board shall perform such functions and duties and exercise such powers as are delegated to it by Council from time to time. Powers of Community Boards (Section 53 – LGA): 1 A community board has the powers that are: (a) Delegated to it by the relevant territorial authority in accordance with Clause 43 of Schedule 7 of the LGA. (b) Prescribed by the Order in Council constituting its community. 2 The powers of a Community Board prescribed by Order in Council expire at the close of six years after the Order comes into force. 3 Despite subsection (1), a community board may not: (a) Acquire, hold or dispose of property. (b) Appoint, suspend or remove staff. Powers Delegated to the Community Board by Council • The co-ordination of rural reserves and hall committees. • To allocate the approved budget for the following activities in the area: Footpaths programme; Parks and Reserves discretionary spend; Public information signage. • To approve: Temporary road closures for events (subject to administrative imperatives); Street names; Parades, collections and special uses of the roads; Changes to speed restrictions on local roads (subject to NZTA rules); Road closures. WAIMARINO-WAIOURU COMMUNITY BOARD ORDER PAPER A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD AT THE THE CENTRE, WAIMARINO BAPTIST CHURCH, RAETIHI ON THURSDAY, 6 MAY 2021, AT 6:00PM PUBLIC BUSINESS Page 1 Apologies 2 Declarations of Interest: Notification from Elected Members of: 2.1 Any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting; and 2.2 Any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members’ Interests) Act 1968 3 Public Forum: Temporary Suspension and Reinstatement of Standing 5 Orders 4 Confirmation of Minutes: 8 April 2021 6 - 12 5 Raetihi and Ohakune Swimming Pool Feasibility Study 13 - 19 6 Tree Removal: Teitei Drive, Ohakune and Mangawhero Reserve, Tay 20 - 23 Street, Ohakune 7 Removal of Trees on Road Reserve: River Road, Ohakune 24 - 25 8 Proposal to restrict heavy vehicles from using Ruapehu Road 26 - 27 between Dreadnought Road and Railway Row, Ohakune under Land Transport Bylaw, Section 19, Schedule 20: Restriction on Use of Road 9 Temporary Road Closure: Ohakune Carrot Carnival 28 - 29 10 Appointment to Kariori Hall and Recreation Reserve Management 30 -31 Committee 11 Capital Works and Members Request for Information 32 - 40 PUBLIC-EXCLUDED BUSINESS 12 Resolution to Exclude the Public for Consideration of Board 41 Business Please Note: The Reports attached to this Order Paper set out suggested resolutions only. These suggested resolutions do not represent Council policy until such time as they might be adopted by Council resolution. This Order Paper may be subject to amendment either by addition or withdrawal of items contained therein. Waimarino-Waiouru Community Board – Public Business – 6 May 2021 Page 4 5 Report to: Waimarino-Waiouru Community Board Meeting Date: 6 May 2021 Subject: Public Forum: Temporary Suspension and Reinstatement of Standing Orders Purpose of Report 1.1 The purpose of this Report is to enable the Board to temporarily suspend Standing Orders in their entirety to allow Members and the Public to address the Board. Significance and Engagement 2.1 There is nothing in this Report that triggers the Significance and Engagement Policy. Public Forum Guidelines 3.1 The Community Board has adopted the following Public Forum Guidelines: (a) Five minutes speaking time will apply to each speaker or group. (b) Members of the public wishing to speak must advise the Community Board of the reasons and subject he/she wishes to address the Board a minimum of two clear working days prior to the meeting. (c) The Chair may refuse applications which are repetitious or offensive and may terminate a speaker in progress where the subject matter is disrespectful or offensive. (d) There are not to be criticisms of individual Board members or individual staff members. (e) The Public Forums are designed for people to speak about matters of interest to them to the Community Board. It is not intended that people should be questioning Board members on these occasions. However, Board members may ask questions of speakers to clarify their statements. Suggested Resolution(s) 1 That the Report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders be received. 2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Board temporarily suspends Standing Orders in their entirety to allow Members and the public to address the Board. The Board received addresses as follows: RESOLVED That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Board reinstates Standing Orders in their entirety for consideration of the agenda. Tasha Paladin GOVERNANCE OFFICER UNCONFIRMED 6 UNCONFIRMED WAIMARINO-WAIOURU COMMUNITY BOARD MINUTES A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD HELD AT THE COUNCIL CHAMBERS, 37 AYR STREET, OHAKUNE ON THURSDAY, 8 APRIL 2021, AT 6:00PM PUBLIC BUSINESS Present Board Members John (Luigi) Hotter (Chair) John Chapman Kay Henare Allan Whale Mayor (Non-voting) Don Cameron Councillors Vivienne Hoeta Rabbit Nottage 6:01PM Councillors (Non-voting) Janelle Hinch Elijah Pue Staff Clive Manley Chief Executive Andrea Nicol Team Leader Land Transport (via Zoom) Stuart Watson Environmental Manager Pauline Welch Group Manager Customer Services Tasha Paladin Governance Officer In attendance Geoff Anderson Raetihi Promotions Charitable Trust Matthew Dean Helen Cussins Weston Kirton Horizons Regional Councillor Cathy McCartney Raetihi Community Hub Paul Kinghan Vodafone (via Zoom) Lisa Mulitalo Vodafone (via Zoom) 1 Apologies RESOLVED Moved: Cr Hoeta Seconded: Member Whale That the apologies for lateness from Cr Nottage be accepted. 2 Declarations of Interest No conflicts of interest were declared. National Park Community Board – Public Business – 30 March 2021 Page 1 UNCONFIRMED 7 UNCONFIRMED 3 Public Forum: Temporary Suspension and Reinstatement of Standing Orders The Board temporarily suspended Standing Orders in their entirety. RESOLVED Moved: Cr Hoeta Seconded: Member Whale 1 That the Report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders be received. 2 That pursuant to section 21(4) Schedule 7 of the Local Government Act 2002, the Board temporarily suspends Standing Orders in their entirety to allow Members and the public to address the Community Board. The Community Board received addresses as follows: • Matthew Dean expressed his concerns with the proposed location for the Vodafone cell phone tower on Mangawhero Terrace Extension. Mr. Dean shared he had not received any communication or consultation from Vodafone. • Geoff Anderson thanked the Board on the swift response to the overgrown roundabout noted at the last meeting. Mr. Anderson provided a brief update to the Board on the activities of Raetihi Promotions Charitable Trust: The Ameku Road walkway; the creation of a Raethi orienteering map; collaboration with Ohakune Inc. on the Ohakune to Raetihi cycle way; Mangateroa School refurbishments. He referred to item C4 in the Capital Works and Members Request for Information and noted he was not aware he was required to provide an update on the proposed use of funds for the Parapara Road Reserve Development. RESOLVED Moved: Member Whale Seconded: Cr Hoeta That, pursuant to Section 27 (4) Schedule 7 of the Local Government Act 2002, the Board reinstates Standing Orders in their entirety for consideration of the Agenda. 4 Confirmation of Minutes: 4 March 2021 Note: Item L1: Late Agenda Item was taken before the following item in the Agenda RESOLVED Moved: Member Henare Seconded: Member Chapman That the Public-Business Minutes of the Waimarino-Waiouru Community Board meeting held 4 March 2021, be confirmed as a true and correct record subject to the following amendments: National Park Community Board – Public Business – 30 March 2021 Page 2 UNCONFIRMED 8 UNCONFIRMED Officers Present • Reflect that the Mayor and Cr Hinch are Non-voting members of the Waimarino- Waiouru Community Board 5 Strengthening Community Boards Members received a report presenting information by Community Board Member John Chapman in regards to strengthening the role of community boards. Member Chapman spoke to this report and answered Members’ questions. RESOLVED Moved: Cr Nottage Seconded: Member Whale 1 That the report on Strengthening Community Boards be received.