CITY OF IDAHO FALLS PERSONNEL POLICY Approved: January 30, 2020 TABLE OF CONTENTS I. PURPOSE ............................................................................................................................................... 4 II. NATURE OF EMPLOYMENT ............................................................................................................ 4 III. EQUAL EMPLOYMENT OPPORTUNITY ........................................................................................ 4 IV. NEPOTISM/ HIRING OF RELATIVES…………………………………………………………... 4 V. SCOPE .................................................................................................................................................... 5 VI. CHANGES …………………………………………………………………...…………………… 5 VII. DEFINITION AND TERMS ................................................................................................................. 5 VIII. ADMINISTRATION AND RECRUITMENT ..................................................................................... 7 IX. DISCRIMINATION AND SEXUAL HARASSMENT POLICY ....................................................... 8 A. Unlawful Discrimination and Harassment Prohibited……………………………........... 8 B. Retaliation Prohibited ............................................................................................................... 8 C. Definition of Unlawful Discrimination and Harassment ......................................................... 8 D. Forms of Unlawful Discrimination and Harassment ............................................................... 9 E. Reporting a Complaint ............................................................................................................ 11 F. Formal Complaint Resolution ................................................................................................ 12 G. Interpretation ........................................................................................................................... 13 X. EMPLOYEE RECRUITMENT AND STATUS ................................................................................ 13 XI. PROMOTIONS AND HIRES ............................................................................................................. 14 XII. WORK WEEK AND DETERMINATION OF BENEFITS .............................................................. 14 XIII. CLASSIFICATION AND PAY GRADE POLICY ............................................................................ 15 A. Purpose of Policy .................................................................................................................... 15 B. Employee Lists ....................................................................................................................... 15 C. Administration of the Pay Plan .............................................................................................. 15 D. Contents of the Classification and Pay Grade Schedule ....................................................... 17 E. Positions Exempt from the Classified Pay Grade .................................................................. 17 XIV OVERTIME, COMP-TIME, AND TIME KEEPING FOR EXEMPT EMPLOYEES ..................... 17 XV. SHIFT DIFFERENTIAL COMPENSATION..................................................................................... 18 XVI. HOLIDAYS .......................................................................................................................................... 19 XVII. VACATIONS ....................................................................................................................................... 19 1 A. Calculation of Vacation .......................................................................................................... 19 B. Scheduling of Vacation .......................................................................................................... 20 C. Minimum Amount of Leave ................................................................................................... 20 D. Pay During Vacations ............................................................................................................. 20 E. Pay in Lieu of Vacation in Event of Termination .................................................................. 20 F. Voluntary Shared Leave Policy .............................................................................................. 21 XVIII. RULES GOVERNING CONTINUOUS SERVICE ........................................................................... 21 XIX. SICK LEAVE ....................................................................................................................................... 21 A. Sick Leave Benefit .................................................................................................................. 21 B. Sick Leave Accrual ................................................................................................................. 22 C. Notification Requirements...................................................................................................... 22 D. Denial of Sick Leave .............................................................................................................. 22 E. Minimum Amount of Leave ................................................................................................... 23 F. Grandfathering Clause: Sick................................................................................................... 23 XX. BEREAVEMENT LEAVE .................................................................................................................. 24 XXI. FAMILY MEDICAL LEAVE ............................................................................................................. 24 XXII. PAYMENT OF BENEFITS ................................................................................................................ 31 XXIII. PHYSICAL EXAMINATION ............................................................................................................. 32 XXIV. OCCUPATIONAL INJURY ............................................................................................................... 32 XXV. EDUCATION ....................................................................................................................................... 34 XXVI. LEAVE OF ABSENCE WITHOUT PAY .......................................................................................... 35 XXVII. MILITARY LEAVE ............................................................................................................................ 35 XXVIII. JURY DUTY AND OTHER REQUIRED APPEARANCES ............................................................ 38 A. Jury Duty ................................................................................................................................. 38 B. Other Required Appearances.................................................................................................. 38 C. Fees and Allowance ................................................................................................................ 38 XXIX. DISCIPLINARY ACTIONS AND TERMINATIONS ...................................................................... 38 A. Employee Performance ........................................................................................................... 38 B. Progressive Discipline…………………………………………………………………… 39 C. General Guidelines……………………………………………………………………….. 39 D. Discipline Process……. ………………………...……………………………………….. 40 E. Management Discretion …………………………………………………………………. 40 F. Involuntary Termination of Employment .............................................................................. 41 G. Disciplinary Suspensions ........................................................................................................ 41 H. Code of Conduct ..................................................................................................................... 41 2 XXX. CITY INFORMATION SYSTEM USAGE ........................................................................................ 43 XXXI. GRIEVANCE PROCEDURES ........................................................................................................... 44 A. Purpose …………………………………………………………………………..………44 B. Grievance Defined. ................................................................................................................ 44 C. No Retaliation ........................................................................................................................ 44 D. Privacy ................................................................................................................................... 44 E. Commencing A Grievance .................................................................................................... 44 F. Grievance Process .................................................................................................................. 45 XXXII. POLITICAL ACTIVITY ..................................................................................................................... 47 XXXIII. SPECIAL PROVISIONS--FIRE DEPARTMENT ............................................................................. 47 XXXIV. GENERAL WAGE INCREASES ....................................................................................................... 48 XXXV. ASSOCIATION BUSINESS ..............................................................................................................