Agenda and Business Papers Napranum Aboriginal Shire Council Ordinary General Meeting Tuesday, 15 December 2020 8:30 AM Council Chambers 8:30 am Opening of Meeting 10:45 am to 11:00 am Morning Tea 12:30 pm to 1:00 pm Lunch 1. Opening of Meeting 2. Condolences 3. Prayer 4. Record of Attendance & Apologies 5. Consideration of application for leave of absence 6. Councillors declaration of prescribed or declarable COI 7. Confirmation of Minutes of previous meeting(s) 7.1. Unconfirmed Minutes Council Meeting 23 November, 2020 7.2. Unconfirmed Minutes Special Meeting 29 November, 2020 8. Mayoral Report 9. Chief Executive Officer Report 9.3. Setting of Council Meeting Dates for 2021 9.4. Far North Queeensland Principal Cycle Network Plan 9.5. Naming of the Community Hall 9.6. Sport & Recreation Plan 9.7. Tender for Plant and Equipment 9.8. Extension of Prequalified and preferred Supplier Arrangement 9.9. Kluthuthu Christian School 9.10. Napranum Special Holidays 10. Divisional Manager’s Team Reports 10.11. Corporate and Communities Monthly Report ­ December 2020 10.12. Operations Division Report ­ December 2020 10.13. Finance Division Report ­ December 2020 11. Audit Committee Meeting 11.14. Audit Committee Meeting Unconfirmed Minutes 12. Late Items 12.15. Works 4 Qld 19­21 Revised Budget 12.16. Change to Organisational Corporate Structure 13. Councillor Reports Page 1 of 204 14. Closure of meeting Page 2 of 204 UNCONFIRMED Council Meeting Minutes Napranum Aboriginal Shire Council Ordinary General Meeting Minutes Monday, 23 November 2020 Council Chambers 1. Opening of Meeting Deputy Mayor Kaylene Jawai opened the meeting at 09:10 AM 2. Condolences 3. Prayer 4. Record of Attendance & Apologies PRESENT: Cr. Kaylene Jawai, Cr. Egito Mairu, Cr. Margie Adidi, Cr. Marie Pitt APOLOGIES: Mayor Janita Motton IN ATTENDANCE: Enya Lange (Minute Taker), Janelle Menzies, Paul Martin INVITED GUESTS: UNCONFIRMED Page 3 of 204 UNCONFIRMED 5. Consideration of application for leave of absence Cr. Margie Adidi advises she will dial in on the 15 December Meeting 6. Councillors declaration of prescribed or declarable COI Deputy Mayor Kaylene Jawai advised that she has a prescribed COI in the matter being discussed at Item 9.8 7. Confirmation of Minutes of previous meeting(s) 7.1. Minutes of Meeting 27 November, 2020 The Napranum Aboriginal Shire Council resolves to: – Adopt the minutes of the 27 October, 2020. Resolution: 201123/01 Moved: Cr. Margie Adidi Seconded: Deputy Mayor Kaylene Jawai ­ Vote: 4/4 7.2. Minutes of Special Meeting on 9 November 2020 The Napranum Aboriginal Shire Council resolves to: – Adopt the Special Meeting Minutes on 9 November, 2020. Resolution: 201123/02 Moved: Cr. Margie Adidi Seconded: Cr. Marie Pitt ­ Vote: 4/4 8. Mayoral Report No Mayoral report as Mayor Janita Motton was Absent. 9. Chief Executive Officer Report UNCONFIRMED Page 4 of 204 UNCONFIRMED 9.3. Appointment of Internal Auditor The Napranum Aboriginal Shire Council resolves to: – Appoint Altuis Advisors Chartered Accountants. Resolution: 201123/03 Moved: Cr. Margie Adidi Seconded: Deputy Mayor Kaylene Jawai ­ Vote: 4/4 9.4. 2019­2020 Audit Exit Report The Napranum Aboriginal Shire Council resolves to: – Receive the 2019/20 Audit Exit Report. Resolution: 201123/04 Moved: Cr. Margie Adidi Seconded: Cr. Marie Pitt ­ Vote: 4/4 9.5. CEO successful completion of Probationary Period Mayor Janita Motton joined the meeting at 10:20am The Council resolved to move into a Closed Session at 10:20 Moved: Deputy Mayor Kaylene Jawai Seconded: Cr. Marie Pitt The Council resolved to move out of the Closed Session at 10:32am Moved: Deputy Mayor Kaylene Jawai Seconded: Cr. Marie Pitt Resolution: Deferred. Council to meet on Sunday 29th November at 01:00pm. 9.6. Far North Queeensland Principal Cycle Network Plan The Napranum Aboriginal Shire Council resolves to: – Deferred to December Council Meeting. UNCONFIRMED Page 5 of 204 UNCONFIRMED 9.7. Naming of the Community Hall The Napranum Aboriginal Shire Council resolves to: – Deferred to December Council Meeting so that Council can consult with the family involved. 9.9. Setting of Council Meeting Dates for 2021 The Napranum Aboriginal Shire Council resolves to: – Deferred to December Council Meeting so that Ely Trust meeting dates for 2021 can be confirmed. 9.8. Kluthuthu Christian College I, Deputy Mayor Kaylene Jawai, inform the meeting that I have a prescribed conflict of interest with Kluthuthu Christie College. My relationship with Kluthuthu Christian College is that I am a Director on their board. As a result I will now leave the meeting while the matter is being considered and voted on. Deputy Mayor Kaylene Jawai left the meeting at 10:43AM. The Napranum Aboriginal Shire Council resolves to: – Approve a lease for Kluthuthu Christian College for the old takeaway building and advise that the final decision regarding support for Kluthuthu Christian College has not been finalised. Any improvements to the building and land will be the cost of the Kluthuthu Christian College. Resolution: 201123/06 Moved: Mayor Janita Motton Seconded: Cr. Margie Adidi ­ Vote: 4/4 Mayor Janita Motton left the meeting at 11:10am due to prior commitments. Break at 11:10am Meeting resumed at 11:27am Deputy Mayor Kaylene Jawai rejoined the meeting at 11:27am. 10. Divisional Manager’s Team Reports UNCONFIRMED Page 6 of 204 UNCONFIRMED 10.10. Corporate and Community Services Division Report The Napranum Aboriginal Shire Council resolves to: – Receive and note the Corporate & Community Services Report for October 2020 Resolution: 201123/07 Moved: Deputy Mayor Kaylene Jawai Seconded: Cr. Margie Adidi ­ Vote: 4/4 10.11. Finance Division Report Paul Martin joined the meeting at 11:45am. The Napranum Aboriginal Shire Council resolves to: – Receive and accept the October 2020 Finance Division Report. Resolution: 201123/08 Moved: Cr. Margie Adidi Seconded: Cr. Marie Pitt ­ Vote: 4/4 Paul Martin left the meeting at 11:59 due to November Finance Report resolved and received. 10.12. Operations Division Report Break at 12:00pm Meeting resumed at 12:25pm The Napranum Aboriginal Shire Council resolves to: – Receive and accept the Operations Report. Resolution: 201123/09 Moved: Deputy Mayor Kaylene Jawai Seconded: Cr. Egito Mairu ­ Vote: 4/4 11. Councillor Reports UNCONFIRMED Page 7 of 204 UNCONFIRMED 12. Closure of meeting Meeting close at 1:21pm. I, Janita Motton, Mayor of Napranum Aboriginal Shire Council endorse and accept the minutes. Signature: ......................... Date: UNCONFIRMED Page 8 of 204 Special Council Meeting Minutes Napranum Aboriginal Shire Council Special Meeting Minutes Sunday 29 November, 2020 1pm Council Chamber Opening of Meeting – 1.00pm PRESENT: Mayor Janita Motton, Cr Kaylene Jawai, Cr Marie Pitt, Cr Margie Adidi, Cr Egito Mairu, APOLOGIES: IN ATTENDANCE: Janelle Menzies (CEO) INVITED GUESTS: 1. Successful Completion of CEO Probationary Period The Council resolved to go into closed session at 1.05pm and the CEO left the meeting. Resolution 201129/01 Moved: Mayor Janita Motton Seconded: Deputy Mayor Kaylene Jawai Carried – Vote 5/5 The Council resolved to come out of closed session at 3.10pm and the CEO returned to the Meeting. Resolution 201129/02 Moved : Cr Margi Adidi Seconded: Mayor Janita Motton Carried – Vote 5/5 The Napranum Aboriginal Shire Council resolves: - 1. That after the review of the CEO performance report that she has successfully completed her probationary period and that her salary be set as recommended in the report. Resolution 201129/03 Moved:Cr Marie Pitt Page 9 of 204 Seconded: Mayor Motton Carried – Vote 5/5 2. Update of Organisational Structure for NECC The Napranum Aboriginal Shire Council resolves: - 1. Update the Organisational Structure for NECC as recommended Resolution 201109/04 Moved: Mayor Janita Motton Seconded: Cr Margie Adidi Carried - Vote: 5/5 Council Meeting Closed: 3.45pm I, Janita Motton, Mayor of Napranum Aboriginal Shire Council endorse and accept the minutes. Signature: …………………………………. Date: 15 December, 2020 Page 10 of 204 NAPRANUM ABORIGINAL SHIRE COUNCIL Setting of Council Meeting Dates for 2021 MEETING DATE 15 December 2020 REPORT DATE 7 December 2020 RECOMMENDATION Recommended Action: Adopt Item requiring resolution Suggested Resolution: That the Council resolve to set the Council meeting date for 2021 as the last Tuesday of the month. Discussion This information supports your recommendation to Council and the body of your monthly report is typed here. REPORT AUTHOR Janelle Menzies, Chief Executive Officer POSITION Chief Executive Officer PROGRAM AREA Office of CEO ATTACHMENTS None Please note – all reports will be reviewed by the CEO prior to the meeting and if required editing may occur. Page 11 of 204 NAPRANUM ABORIGINAL SHIRE COUNCIL Far North Queeensland Principal Cycle Network Plan MEETING DATE 15 December 2020 REPORT DATE 7 December 2020 RECOMMENDATION Recommended Action: Adopt Item requiring resolution Suggested Resolution: The Council resolves to endorse the Far North Queensland Principal Cycle Network Plan. Discussion The Department of Transport and Main Roads required council to endorse the Far North Queensland Principal Cycle Network Plan. REPORT AUTHOR Janelle Menzies, Chief Executive Officer POSITION Chief Executive Officer PROGRAM AREA Office of CEO ATTACHMENTS TMR CYCLE TRACK Please note – all reports will be reviewed by the CEO prior to the meeting and if required editing may occur. Page 12 of 204 Page 13 of 204 Page 14 of 204 NAPRANUM ABORIGINAL SHIRE COUNCIL Naming of the Community Hall MEETING DATE 15 December 2020 REPORT DATE 7 December 2020 RECOMMENDATION Recommended Action: Adopt Item requiring resolution Suggested Resolution: That the Council resolve to name the Community Hall " Discussion The renovated community hall require a name. REPORT AUTHOR Janelle Menzies, Chief Executive Officer POSITION Chief Executive Officer PROGRAM AREA Office of CEO ATTACHMENTS None Please note – all reports will be reviewed by the CEO prior to the meeting and if required editing may occur.