OPEN AGENDA Date: April 21, 2021, 10:30 AM Location: Electronic Meeting Click here to access meeting via YouTube 1.0 Meeting Called to Order 2.0 Closed Session Recommendations (if any) 3.0 Motion to Go Into Closed Session 4.0 Motion to Reconvene in Open Session 5.0 Territorial Acknowledgement 6.0 Declarations of Pecuniary Interest under the Municipal Conflict of Interest Act 7.0 Consent Agenda Items Items on the Consent Agenda can be approved in one motion. Prior to the motion being voted on, any member of Board may request that one or more of the items be removed from the Consent Agenda and moved to the regular part of the agenda. 7.1 Confirmation of Minutes: March 10, 2021 (attached - page 1) 7.2 2021-064, Summary of Purchasing Awards – Q1 2021 (attached – page 9) 7.3 2021-066, COVID 19 – Financial Update (attached - page 16) 7.4 2021-068, Administrative Review of SIU Investigation (20-OCI-163) (attached – page 18) 7.5 2021-069, Administrative Review of SIU Investigation (20-OCI-188) (attached – page 20) Page 1 of 3 7.6 2021-070, Administrative Review of SIU Investigation (20-OCI-201) (attached - page 23) 7.7 2021-071, St. Patrick’s Day 2021 (attached - page 25) 7.8 2021-072, Q1 2021 Frontline Call Reduction Strategies (attached - page 27) 7.9 2021-075, Delegation of Authority (attached – page 29) 7.10 2021-081, Special Constable Appointments – Approval (attached – page 32) 7.11 2021-094, Staff Superintendent Promotion (attached – page 34) 8.0 Business Arising from the Minutes 9.0 Correspondence 9.1 Ontario Association of Police Services Board re: Notice of the 2021 Annual General Meeting and Call for Resolutions (attached – page 35) 9.2 Canadian Association of Police Governance re: Call for Resolutions (attached page 39) 9.3 Canadian Association of Police Governance re: Sponsorship Request Governance Summits 2021 (attached – page 45) 9.4 Canadian Association of Police Governance re: 2021 Canadian Association of Police Governance Membership Fees (attached – page 50) 10.0 Police Services Board Reports 11.0 Chief of Police Reports 11.1 2021-073, WRPS COVID-19 Emergency Operations Centre (attached – page 51) 11.2 2021-074, 2020/21 Road Safety Update (attached – page 70) 11.3 2021-083, Police-Reported Hate Crimes in Canada, 2019 (attached – page 86) 11.4 2021-084, 2021-2023 Strategic Business Plan - Update (attached – page 91) Page 2 of 3 11.5 2021-065, December 2020 Financial Variance Report (attached – page 96) 11.6 2021-080, T2021-04 Supply and Delivery of 9mm Glock Handguns (attached – page 107) 11.7 2021-095, 2021 Quarterly Use of Force Statistical Report - Q1 (attached – page 110) 11.8 Monthly Chief of Police Operational Update (verbal) 12.0 New Business 13.0 Future Agenda Items 14.0 Information Items 15.0 Adjournment Page 3 of 3 001 OPEN MINUTES Date: March 10, 2021 Location: Electronic Meeting In Attendance: Karen Redman Chair Karl Kiefer Vice-Chair Tony Giovinazzo Member Ian McLean Member Karin Schnarr Member Sandy Shantz Member Rosita Tse Member Bryan Larkin Chief of Police Mark Crowell Deputy Chief Shirley Hilton Deputy Chief Jill Eggleton Recording Secretary 1.0 Meeting Called to Order Chair K. Redman called the Meeting to order at 8:43 a.m. 2.0 Closed Session Recommendations There were no closed session recommendations. 3.0 Motion to Go Into Closed Session Moved by K. Kiefer Seconded by K. Schnarr That the Board Convene in Closed Session to discuss matters that it is of the opinion falls under Section 35 (a) or (b) of the Police Services Act. Carried. 4.0 Motion to Reconvene in Open Session Moved by I. McLean Page 1 of 8 002 Seconded R. Tse That the Board reconvene at 10:30 a.m. in Open Session. Carried. 5.0 Territorial Acknowledgement 6.0 Declarations of Pecuniary Interest There were none declared. 7.0 Consent Agenda Items 7.1 Confirmation of Minutes: February 17, 2021 Moved by K. Schnarr Seconded by I. McLean That the minutes of the Open meeting of February 17, 2021 be approved. Carried. 7.2 2021-052, COVID 19 – Financial Update Report 2021-052, COVID 19 – Financial Update, was provided to the Board for information. 7.3 2021-055, Missing Persons Act, Annual Report Report 2021-055, Missing Persons Act, Annual Report, was provided to the Board for information. 7.4 2021-061, 2021/22 Membership Fees – Canadian Association of Police Governance Concern was raised that the 2021/22 membership fees for the Canadian Association of Police Governance (CAPG) went up 20% over last year’s fees. In the past, fees have increased by approximately 2-3% year over year. CAPG did indicate that their Board of Directors decided that this year’s increase for membership fees would provide sufficient revenue to cover operating expenses without having to rely on a certain amount of revenue from conferences, webinars and governance summits. The Board acknowledged that the Pandemic would have affected their ability to host in-person conferences, which would have had a negative impact on their revenue, but noted that once in-person conferences resume, revenues should increase. Members did request that a letter be sent to the CAPG noting that once in-person conferences resume, consideration be given to reducing the membership fees. Moved by K. Schnarr Seconded by I. McLean Page 2 of 8 003 That the Waterloo Regional Police Services Board approve the 2021/22 Canadian Association of Police Governance membership fee in the amount of $7,500.00. Carried. 7.5 University of Waterloo Police Service: 2020 Annual Report The University of Waterloo Police Service: 2020 Annual Report, was provided to the Board for information. 8.0 Business Arising from the Minutes There was no business arising. 9.0 Correspondence 9.1 Ontario Association of Police Services Board’s re: Request for Nominations 2021-2022 OAPSB Board of Directors The Ontario Association of Police Services Board (OAPSB) has put out their annual call for nominations for the 2021-2022 OAPSB Board of Directors. As noted in request, the OAPSB Board of Directors includes four representatives from the Big 12 police service boards. Any Board member that was interested in putting their name forward for one of these positions was asked to notify J. Eggleton. It was noted that nominations must be received by April 30, 2021. 9.2 Ontario Association of Police Services Board re: Request for Conference Sponsorship Moved by R. Tse Seconded by K. Kiefer That the Waterloo Regional Police Services Board sponsor the Ontario Association of Police Services Board 2021 Spring Conference and AGM in the amount of $1500. Carried. 10.0 Police Services Board Reports 10.1 2021-006, Delegation of Authority The Board recognized that there may be times during the COVID-19 Pandemic Emergency where urgent Board action is required to ensure the continuity of adequate and effective policing services. As such, the Board approved a motion at their April 2, 2020 Board meeting, delegating its authority to the Chair and Vice-Chair. This delegated authority is time-limited and will be repealed by the Board once it is deemed no longer required. It was noted that since this motion has been passed, the Chair and Vice-Chair have not been required to exercise this delegation of authority. Page 3 of 8 004 Moved by T. Giovinazzo Seconded by I. McLean That, starting at the April 21, 2021 Police Services Board meeting, the delegation of authority agenda item be included in the consent portion of the agenda and include a motion for the Board’s consideration, to extend the delegation of authority, as approved by motion on April 2, 2020. Carried. Moved by S. Shantz Seconded K. Kiefer That the Police Services Board confirm that the delegated authority to the Chair and Vice-Chair, as approved by motion on April 2, 2020, remain in place; and That the Police Services Board review this delegated authority at their next regularly scheduled Board meeting to confirm whether it continues to be required or whether it can be repealed. Carried. 11.0 Chief of Police Reports 11.1 2021-056, Statistics Canada Selected Police-Reported Crime and Calls for Service during the COVID-19 Pandemic, March to October 2020 Report 2021-056, Statistics Canada Selected Police-Reported Crime and Calls for Service during the COVID-19 Pandemic, March to October 2020, was provided to the Board for information. M. Gloade, Manager, Strategic Services, provided highlights from the report. Between March and October 2020, “19 police services across Canada reported that selected criminal incidents were down by almost one-fifth (18%) compared with the same period a year earlier. In contrast, the number of calls for service, particularly wellness checks, mental health calls and calls to attend domestic disturbances, rose 8%.” Changes in the selected calls for service and criminal incidents increased in the summer months as lockdown restrictions were eased and volume peaked in July. Between August and October, the volume of both selected calls for service and criminal incidents decreased again but remained above what was seen at the beginning of the pandemic. With the noted increase in wellness checks, mental health calls and domestic disturbances, the question was raised as to how WRPS can be supported to manage this influx. Chief B. Larkin noted that in addition to an increase in wellness checks, mental health calls and domestic disturbance calls, WRPS is also seeing an increase in overdoses. With respect to the need for additional mental health supports, the Canadian Mental Health Association (CMHA) of Waterloo Wellington has received $250K in funding from Ontario Health, which will provide additional resources to the IMPACT program.