BID #50-00133388 TWO YEAR CONTRACT TO INSPECT, REBUILD AND REPLACE BACKFLOW PREVENTORS AT VARIOUS LOCATIONS FOR THE JEFFERSON PARISH LIBRARY DEPARTMENT March 11, 2021 @ 2:00 P.M. ATTENTION VENDORS!!! Please review all pages and respond accordingly, complying with all provisions in the technical specifications and Jefferson Parish Instructions for Bidders and General Terms and Conditions. All bids must be received in the Purchasing Department by the bid due date and time. Jefferson Parish Purchasing Department 200 Derbigny Street-Suite 4400 Gretna, LA 70053 Buyer II Name: SHANNA FOLSE Buyer Email: [email protected] Buyer Phone: 504-364-2680 Jefferson Parish Department of Purchasing Cynthia Lee Sheng Renny Simno Parish President director September 2020 Changes to Jefferson Parish Bidding Information The Jefferson Parish Purchasing Department would like to make vendors aware of the following changes: Total Bid Price Must Include the Cost of Naming Jefferson Parish as Additional Insured: Bidder acknowledges that Bidder recovered the cost of any required insurance in the contract price as required by La.R.S. 9:2780.1 and that Bidder recovered any such cost for the purposes of insuring an obligation to indemnify Jefferson Parish, defend Jefferson Parish, or hold Jefferson Parish harmless and that Bidder’s indemnity liability is limited to the amount of the proceeds that are payable under the insurance policy or policies that Bidder has obtained. Electronic Procurement: Beginning November 1, 2020, Jefferson Parish will no longer accept manual bid submissions; and will only accept bid submissions electronically via our e-Procurement system, Central Bidding. Central Bidding can be accessed by visiting either www.centralbidding.com or www.jeffparishbids.net. All bidders will be required to register with Central Bidding. Jefferson Parish vendors are able to register for free by accessing the following link: https://www.centralauctionhouse.com/registration.php. Probable Construction Cost: Per Jefferson Parish Administrative Policy, the probable construction cost is not revealed in the Jefferson Parish Bidding Documents. Jefferson Parish Administrative Policy has changed and a range of the probable construction cost will be stated in the Jefferson Parish bidding document, entitled Important Notice to All Bidders – Bid Requirements. Per Louisiana Public Bid Law, the probable construction cost will be read at the bid opening. Insurance Requirement: All bidders must provide proof of valid insurance in the required amounts as stated in the Standard Insurance Requirements for bidding purposes. Failure to provide the proof of valid insurance in all of the required coverage amounts will result in bid rejection. General Government Bldg. – 200 Derbigny St., Suite 4400, Gretna, LA 70053 Office 504.364.2678 Joseph S. Yenni Bldg. – 1221 Elmwood Park Blvd., Suite 404, Jefferson, LA 70123 Office 504.364.2678 Email: [email protected] Website: www.jeffparish.net Bid Bond An Electronic Bid Bond must be submitted with this bid, through one of the respective clearing houses at www.jeffparish.net or www.centralbidding.com. To access the bonding companies on Central Bidding, hover over the “Central Bidding” link at the top of the page and select the “Bid Bonds” link. The electronic bid bond number is to be placed in the required section listed on the standard envelope. Scanned copies of bid bonds will not be accepted with your submission. TWO (2) YEAR CONTRACT TO INSPECT, RE-BUILD, AND REPLACE BACKFLOW PREVENTORS AT VARIOUS LIBRARY LOCATIONS FOR THE JEFFERSON PARISH LIBRARY DEPARTMENT. BID #50-00133388 SECTION 1.0 - MANDATORY PRE-BID CONFERENCE: A Mandatory Pre-Bid Conference will be held: Location: Eastbank Regional Library, 4747 W Napoleon Ave, Metairie, La 70001 (Napoleon Room) Date: February 23, 2021 Time: 9:30 a.m. All bidders must attend the Mandatory pre-bid conference and will be required to sign in and out as evidence of attendance. In accordance with LSA R.S. 38:2212(l), all prospective bidders shall be present at the beginning of the Mandatory pre-bid conference and shall remain in attendance for the duration of the conference. Any prospective bidder who fails to attend the conference or remain for the duration shall be prohibited from submitting a bid for the project. Section 1.1 Quantities and Inspections: Bidders must inspect the sites to determine the proper quantities of labor hours, equipment, supplies, materials, etc. required for this contract. To set up a site visit of other locations, please contact Offord Langston @ 504-838-1100 ** PLEASE BE ADVISED THAT MASK ARE REQUIRED TO BE WORN AT ALL TIMES ** SECTION 2.0 - SCOPE: We extend proposal to cover all labor, materials, and equipment necessary for a two (2) year contract to inspect, test, re-build, and replace backflow preventors for various Jefferson Parish Library locations for the Jefferson Parish Library Department. SECTION 3.0 - REQUIRED LICENSES: A copy of the front and back of all licenses and certification cards listed below shall be submitted with bid submission. Failure to submit this information with bid submission will deem the bid non-responsive. The following licenses issued by the State Plumbing Board of Louisiana will be required for this bid: • Master Plumbing License 1 • Water Supply Protection Specialist Certification (WSPS) • Backflow preventer endorsement The following licenses issued by the Louisiana State Board of Contractors will be required for this bid: • Mechanical State Wide • Plumbing State Wide NOTE: Louisiana State Contractors licenses and backflow endorsement number shall be on the outside of the bid package envelope as shown in “ATTACHMENT “A” on page 7 of these specs. SECTION 4.0 - BONDS: • Surety Bond - A 5% “ELECTRONIC” Bid Bond is required with bid submission • Performance Bond - A Performance Bond in the amount of 100% of the total bid price is required. If the successful bidder does not provide a performance bond, the bid may be awarded to the next or subsequent successful bidder. • Payment Bond - A Payment Bond in the amount of 100% of the total bid price is required. If the successful bidder does not provide a payment bond, the bid may be awarded to the next or subsequent successful bidder. SECTION 5.0 - PERMITS: The successful bidder shall obtain any and all permits required by the Jefferson Parish Department of Code Enforcement, City of Kenner, and City of Westwego (if applicable). The successful bidder shall also be responsible for payment of all permits. All permits must be obtained prior to the start of any work. SECTION 6.0 - STANDARDS: The work under this contract shall conform to all manufacture’s specifications for testing, re-building and installing back flow preventors, and all local, state, and federal code requirements. 2 SECTION 7.0 - LOCATIONS: The following locations shall be included in this bid: 1. EAST BANK REGIONAL LIBRARY (4 BACKFLOWS) 4747 W. NAPOLEON AVENUE METAIRIE, LOUISIANA 70001 • One – 1” Backflow Watts Model No. 009M2QT SN: 3/5160 Located: Chillers • One – 1” Backflow Watts Model No. 009M2QT SN: 320570 Located: Near Boiler • One – 2” Backflow Watts Model No. 009M2QT SN: 3/8621 Located: Back of Building • One – 4” Backflow Watts Model No. 957 RP SN: MF1246 Located: Outside Back of Building near Break Room 2. NORTH KENNER LIBRARY (ONE BACKFLOW) 630 W. ESPLANADE AVENUE KENNER, LOUISIANA 70065 • One – 2” Backflow Watts Model No. LF909 SN: 004090 Located: Room 110 – Janitor’s Closet (8 Feet in Air) 3 3. RIVER RIDGE LIBRARY (FOUR BACKFLOWS) 8825 JEFFERSON HIGHWAY RIVER RIDGE, LOUISIANA 70123 • One – ¾” Backflow Watts Model No. 007M1-QT SN: 27392 Located: Metal cabinet in front of Library • One – 2” Backflow Watts Model No. LF009M2-QT SN: 094499 Located: Metal Cabinets in front of Library • One – 2” Backflow Watts Model No. LF800M4-QT SN: 001324 Located: Metal Cabinets in front of Library • One – 6” Backflow Ames Series 3000SS SN: Not Known Located: Enclosure on Property 4. WEST BANK REGIONAL LIBRARY (TWO BACKFLOWS) 2751 MANHATTAN BLVD. HARVEY, LOUISIANA 70058 • One – 2” Backflow Watts Model No. 909 SN: 193793 Located: On side street (Magnolia Trace) behind wood fence • One – 1” Backflow FEBCO Model No. 860 SN: H82890 Located: By chiller pump near floor by big tank 4 5. EDITH S. LAWSON LIBRARY IN WESTWEGO (ONE BACKFLOW) 635 FOURTH STREET WESTWEGO, LOUISIANA 70094 • One – 1 ¼” Backflow Watts Model No. 009QT SN: 33742 Located: Air Handler Room (Back of Building) SECTION 8.0 - BID SPECIFICATIONS: The following work shall be performed for the duration of the two-year contract: Inspect, test, re-build, and replace backflow preventors at the locations listed in this bid. Pressure test each unit in order to check the inlet and outlet pressure. There is an 8-12 psi differential of water flow across the backflow preventer per test. The successful bidder must notify Jefferson Parish and the Library Department if any faults or problems occur during testing, re-building, or re-placing of backflow preventors. The successful bidder is responsible to turn off/on the water supply to all backflow preventors. It is the responsibility of the successful bidder to replace, supply, and install new pipe insulation to any piping or backflow that is damaged or removed during the test or replacement. It is the responsibility of the successful bidder to report any pre-existing damages to the owner’s representative prior to performing any work. The successful bidder must schedule all shutdowns with the owner or designee before any testing, re- building, or replacing is done. All devices used in testing, re-building, and replacing must meet all manufactures specifications. The successful bidder shall submit an individual invoice, will include separate inspection sheet for each device, for each location. The successful bidder will file all inspection reports with the proper jurisdiction; such as the Jefferson Parish Department of Code Enforcement, City of Kenner, and the City of Westwego.