Indepedent Girls’ Education 11-18 Day and Boarding Roedean seeks a Head of Domestic Services www.roedean.co.uk ON SITE FOUNDED 52% FARM 1885 BOARDING OFFERS FOR BEST EVER 4 OXBRIDGE GCSE & ACADEMIC A LEVEL MENTORING 45 GRADES IN THE PROJECTS ACRES LAST 2 YEARS FLOOD-LIT ALL-WEATHER 60+ 320 CO-CURRICULAR PITCH ACTIVITIES -SEAT ON SITE THEATRE GIRLS FROM £11 OVER 30 BOARDING 120 COUNTRIES REFURBISHMENT YEARS ON ON THE CURRENT SITE ISI CLIFFS (MARCH 2016) OVERLOOKING 640 EXCELLENT THE ENGLISH STUDENTS IN ALL AREAS CHANNEL ON ROLL www.roedean.co.uk | [email protected] | 01273 667657 WELCOME TO ROEDEAN Welcome to Roedean Roedean is an extraordinary school – the girls play at Grade 9-8, and nearly one third, 32.3%, were cricket and hockey with the sea’s blue in front of awarded Grade 9. 2020’s results, which were them and the green of the South Downs behind produced through a combination of assessment in them, the Maths and Humanities classrooms have school and teacher judgement, are available on the perhaps the best views of any in the country, and website. Furthermore, it is noteworthy that nearly which other boarding houses have been likened to a a third of last year’s leavers went on to study STEM boutique hotel? But it is not just the location, but the subjects at university, highlighting that the School strong academic focus with a genuine belief in the is bucking the ‘girls can’t do Science’ stereotype. importance of creativity and an all-round education Roedean’s trajectory is very clearly upward, and that makes Roedean unique. where it will be in a few short years is a very exciting prospect. These academic successes underline the This is an exciting time for Roedean – we are findings of our exceptional ISI Inspection report delighted that the girls consistently achieve excellent which judged Roedean to be ‘excellent in every academic results: in 2019, at A Level, nearly 55% category’ – the school is certainly ‘going places’ of all grades were A*-A, and 22.4% were A* grades; (Good Schools’ Guide), and where it will be in a few at GCSE, the majority of all grades, 51.3%, were short years is an exciting prospect. Oliver Blond, Headmaster Executive Head of the Roedean Group of Schools www.roedean.co.uk | [email protected] | 01273 667657 THE ROLE AND DUTIES The Role HEAD OF DOMESTIC SERVICES Reporting to the Director of Operations, the Head of Domestic Services will have direct responsibility for ensuring the effective leadership and running of the School’s domestic, transport, health and safety, lettings (non-term time residential, and weekly term time) and procurement services. The individual will ensure a high quality customer service is delivered by the team to the whole Roedean Community including pupils, parents, staff and visitors, through the provision of clean, efficient and safe facilities. The Head of Domestic Services will oversee all aspects of the day to day operation of the School’s Domestic Services for both term time and school holidays. Working alongside the Head of Estates and the Catering Manager, the Head of Domestic Services will provide support for the catering and estates functions of the School as required. Main Duties Domestic Services • To manage the Domestic Department and its functions Procurement Services • To line manage the Senior Housekeeper and the • To manage the Procurement Department and its Domestic Department which provides cleaning services functions for both the school and residential lettings • To line manage the Procurement Officer who co- • To continue to improve and develop the Domestic ordinates the procurement of teaching materials, Department (rated gold standard by the Continuous furniture, white goods, uniform, stationery and other Advancement Programme Inspectors on the last three general items as required visits) • To ensure timely delivery of procured items to both the • To be responsible for the School’s waste handling, staff and pupils recycling and commercial waste contracts • To obtain best prices for Domestic Services’ supplies. • To ensure effective waste management systems that are compliant with statutory requirements. External Lettings • To manage window cleaning contracts • To manage the External Lettings for the School and its • To manage the School’s pest control measures and subsidiaries services • To provide support to the Director of Sport and Head of Domestic Services for venue and facilities hire, and to Residential Accommodation be responsible for the contracts and billing for these • To manage all on-site accommodation including • To promote the facilities at the School to external lets regular checks on residential staff flats, ensuring all and the provision of a first class customer experience damage deposits are paid and audits undertaken • To lead the tender and contractual process for external • To manage all pets on-site working closely with the lettings including non-term time residential lets Director of Finance & Administration; conducting risk • To act as the primary point of contact for the non-term assessments and ensuring all aspects of the policy are time residential lets adhered to • To plan and co-ordinate the use of internal resources to • To co-ordinate the luggage arrival and departure ensure a high quality service is delivered to the non- at start and end of the school terms, and work with term time residential lets external removal firms • To monitor the non-term time residential lets to ensure • To co-ordinate the movement of residential staff on the terms of contracts and site rules are adhered to and and off-site as required, and work with external removal to provide appropriate support to ensure that this is firms. achieved www.roedean.co.uk | [email protected] | 01273 667657 THE ROLES AND DUTIES • To aim for a strong revenue return on the lettings whilst Operations taking account of use of site by the pupils and staff. • To work alongside the Head of Estates in supporting the day to day needs of the School Health and Safety (relevant training provided) • To liaise with the Head of Domestic Services, and • To manage the Health and Safety Function at the provide relevant team support and be in attendance School for school events including Speech Day, Roedean • To ensure COVID secure measurements are in place Day, Open Days, New Girls Day, and Examination • To oversee the administration of all Health and Safety requirements. activities at the School, working closely with the Head of Estates and Director of Operations to ensure that Catering Services relevant systems and processes are implemented and • To undertake regular compliance audits in the maintained, and to support the further development department, ensuring that all food safety standards and application of them within the School are met and the catering team are appropriately • To ensure that all Health and Safety rules are observed trained and that appropriate measures are taken for persistent • To support the Catering Manager as required to deliver violations a high quality service across the site, including out of • To oversee and carry out the production, monitoring hours’ functions and implementation of risk assessments as required • To be available to manage and direct the Catering • To carry out work place assessments (such as Team if the Catering Manager is unavailable workstation assessments and pregnancy risk • To be the licence holder and have responsibility for the assessments) as required use and sale of alcohol on site in line with the latest • To inform and educate employees of the possible legislation hazards in their areas, the protective control measures that have been put in place, how and when to use Transport them and the safe operational procedures that must be • To line manage the Transport Co-ordinator and take adopted responsibility for the provision of transport needs in • To provide and administrate both in-house and support of daily school operations. outsourced Health and Safety training to all staff in conjunction with the Head of Estates Housemen • To work with the School’s nominated Health and Safety • To support the Head of Estates and Senior Houseman advisors to manage Health and Safety reporting and with the provision of events organisation and tracking resources distribution in support of daily school • To update all relevant policies in line with the latest operations. legislation • To produce the Health and Safety reports for the Risk General Group (including trustee representation) and the • To attend business meetings as required Health and Safety Committee. • To undergo specific training when requested • To update all relevant policies in line with the latest Staffing and Training legislation • To manage the team and be pro-active in developing • To notify the Director of Operations immediately of the department and its processes any problems involving staff or lack of product or • To undertake appraisals of the team on an annual resources to carry out all duties and responsibilities basis and monitor performance at regular intervals effectively throughout the year • To fully endorse, understand and exercise the roles • To oversee and report overtime claims within your and responsibilities contained within the Schools teams, ensuring these are agreed in advance with Health and Safety policy which is set out in the Staff your line manager and the Director of Finance & Handbook Administration • Stay up to date with legal legislative changes • To oversee all occupational training in the School and • To carry out