SharePoint 2010 Solution By Kyle Thompson Submitted to the Faculty of the Department of Information Technology in partial Fulfillment of the Requirements for the Degree of Bachelor of Science in Information Technology University of Cincinnati College of Education, Criminal Justice, and Human Services April 2013 SharePoint 2010 Solution By Kyle Thompson Submitted to the Faculty of the Department of Information Technology in Partial Fulfillment of the Requirements for the Degree of Bachelor of Science in Information Technology © Copyright 2013 Kyle Thompson The author grants to the Department of Information Technology permission to reproduce and distribute copies of this document in whole or in part. Kyle Thompson 4/17/2013 Kyle Thompson Date Russell E McMahon 4/16/2013 Professor Russell McMahon, Faculty Advisor Date Table of Contents Table of Contents ............................................................................................................................. i List of Figures ................................................................................................................................. ii List of Tables ................................................................................................................................. iii Abstract .......................................................................................................................................... iv 1. Project Description ..................................................................................................................... 1 1.1 Introduction ........................................................................................................................... 1 1.2 Current Situation ................................................................................................................... 1 1.3 Solution ................................................................................................................................. 2 2. Design Protocols ......................................................................................................................... 3 2.1 User Profiles .......................................................................................................................... 3 2.2 Accessibility .......................................................................................................................... 4 3. Deliverables ................................................................................................................................ 5 4. Project Planning ......................................................................................................................... 6 4.1 Hardware Requirements ........................................................................................................ 6 4.2 Software Requirements ......................................................................................................... 6 4.3 Project Budget ....................................................................................................................... 7 4.4 Project Timeline .................................................................................................................... 8 5. Proof of Design .......................................................................................................................... 8 5.1 Server Configuration ............................................................................................................. 9 5.2 SharePoint Configuration .................................................................................................... 11 5.3 Intranet Site ......................................................................................................................... 14 5.4 Security ................................................................................................................................ 15 5.5 Backups ............................................................................................................................... 17 5.6 Training and Documentation ............................................................................................... 19 6. Testing ...................................................................................................................................... 19 6.1 Access .................................................................................................................................. 19 6.1 Mobile Devices ................................................................................................................... 20 7. Conclusion ................................................................................................................................ 20 Works Cited .................................................................................................................................. 21 Appendix A: Detailed Timeline .................................................................................................... 22 i List of Figures Figure 1: Use Case Diagram ............................................................................................................4 Figure 2: SharePoint Foundation 2010 Install .................................................................................9 Figure 3: SQL Databases for SharePoint .......................................................................................11 Figure 4: Diagram of SharePoint Layout .......................................................................................12 Figure 5: Outgoing Email Configuration .......................................................................................12 Figure 6: Search Service Application ............................................................................................13 Figure 7: Incremental Crawl Schedule ..........................................................................................13 Figure 8: Old Intranet Site .............................................................................................................14 Figure 9: SharePoint Intranet Site ..................................................................................................14 Figure 10: Security Hierarchy ........................................................................................................15 Figure 11: Windows Task Scheduler .............................................................................................18 Figure 12: SQL Backup Batch File ................................................................................................18 Figure 13: Remove Old Backups Script ........................................................................................19 ii List of Tables Table 1: Server Specifications .........................................................................................................6 Table 2: Final Project Budget ..........................................................................................................8 Table 3: Active Directory Accounts ................................................................................................9 Table 4: List Permissions ...............................................................................................................16 Table 5: Site Permissions ...............................................................................................................16 Table 6: Personal Permissions .......................................................................................................17 iii Abstract The SharePoint 2010 Solution project was designed to install and implement a working SharePoint Foundation 2010 pilot for Cimcool Industrial Products LLC. Cimcool, a subsidiary of Milacron LLC, is a global company that designs, manufactures, and services quality metalworking fluids. In an effort to increase employee teamwork and productivity a Microsoft SharePoint pilot was created. Built on existing hardware resources a new virtual server running Windows Server 2008 R2 was installed and a new SQL instance was created for the database backend. The SharePoint Foundation 2010 server will provide departmentalized collaboration, file shares, and will also absorb and replace existing internal websites. Employees will be able to access necessary documents and resources based on their existing Active Directory accounts. This project is designed to increase employee productivity, ensure document integrity, ease the burdens of file sharing, and provide an easy to manage foundation for building web-based resources. iv SharePoint 2010 Solution 1. Project Description 1.1 Introduction Over the last 125 years Milacron has grown into a global leader in manufacturing technologies. Starting out of a small mid-19th century machine shop in downtown Cincinnati, OH Milacron started developing machines that make plastic products. Today one of their subsidiaries, Cimcool Industrial Products LLC, is a leading global supplier of metalworking fluids and services. Cimcool strives to meet stringent performance standards while maintaining health and safety requirements for machining, grinding, stamping, metal-forming, cleaning, and many other specialty application fluids. Cimcool is devoted to developing innovative new technologies and earth-friendly metalworking fluids. Cimcool has a dedicated commitment to being environmentally responsible and quality conscious. 1.2 Current Situation Today