The Pony Club Handbook 2021 Administrative Notes PURPOSE The Pony Club Office is at Stoneleigh Park, Kenilworth, Warwickshire CV8 2RW, where The The Pony Club is a voluntary youth organisation Pony Club is managed by a permanent staff for young people interested in ponies and responsible to The Board of Trustees. riding. It has Branches and Centres worldwide but these notes apply only to the United THE PONY CLUB LOGO Kingdom of Great Britain and Northern Ireland. The logo is a registered Trade Mark and should Within the UK, it is a Registered Charity, and is not be altered in any way without the express subject to Charity legislation and to regulation permission of The Pony Club. The Pony Club by the Charity Commission. logo should not be incorporated, integrated or The Pony Club’s Charitable Purpose is: positioned so closely to any other logo/s that it ▶ To promote and advance the education appears to be part of that or those logos. and understanding of the public and It is very important that, as a Branch or Centre particularly children and young people, representing The Pony Club, you are using in all matters relating to horsemanship an up to date good resolution logo, in order and the horse. to show that the Branch / Centre is an official ▶ To encourage the development of representation of the brand. sportsmanship, unlocking potential by building resilience, confidence, Copies of the logo and guidance are available teamwork and leadership skills. on request to Branches and Centres via The ▶ To support and develop the volunteering Pony Club website, where you can request the network to strengthen The Pony specific type of logo you require. Club community and sustain life-long engagement with equestrianism. PONY CLUB COLOURS The Pony Club has been granted constituent Full details of The Pony Club colour palette and how to use them for home and professional printing can be found in the brand guidelines document on The Pony Club website. PONY CLUB BADGES AND TIES Members can buy badges and ties from their Membership of the National Council of Branch or Centre or from Pony Club Shop. The Voluntary Organisations (NCVO). This means official Membership badge should be worn at that The Pony Club is officially recognised as a all Pony Club activities when a jacket is worn. National Youth Organisation. The badge should be worn at Branch / Centre rallies, Shows, Branch or Centre Competitions, The Pony Club is affiliated to the British Area Competitions and at the Championships. Equestrian Federation. It should be worn on the left lapel of the jacket. For safety reasons, it must be at least 50 The Pony Club Handbook 2021 4cm below the collar bone. A coloured felt From the point of view of third party insurance, showing the highest Test standard achieved officials are advised to wear the appropriate by the Member is given to Members by their badge while acting in an official capacity for The Branch or Centre. It should be worn behind the Pony Club. Membership badge. Sewn-on badges denoting PRESS AND MARKETING the Test colours are also available up to B Test for Members wishing to wear them on their It is in the interests of The Pony Club that its sweatshirts or at times when the Members aims and activities are kept in the public eye. badge is not worn. Press Releases of Branch and Centre events and invitations can be sent to local press for events. Officials’ Badges – The officials’ badges have the Reports of events should be sent to newspapers same Pony Club design with a coloured enamel immediately after they have taken place. The scroll attached bearing the title. local BBC and independent radio and television ▶ Trustee stations are often interested in The Pony Club’s Badge has a chrome surround with blue activities and you can find templates and scroll information on marketing.pcuk.org to help you ▶ Area Representative with this type of promotion. If Members are to Badge has a chrome surround with a red participate in a radio or television programme, scroll Branches and Centres must inform The Pony ▶ Sport Chairmen Club Office. Badge has a chrome surround with blue scroll MARKETING MATERIALS ▶ District Commissioner Badge has a chrome surround with a dark The Marketing department can be contacted blue scroll through The Pony Club Office for any help or ▶ Assistant District Commissioner advice you may need, and also welcome input Pale blue scroll into additional resources. ▶ Branch Secretary PONY CLUB OFFICIAL CLOTHING Red scroll ▶ Local Committee Pony Club clothing is available from The Pony Dark blue scroll Club Online Shop. ▶ Branch President Dark blue scroll PONY CLUB PUBLICATIONS ▶ Branch Chief Instructor The Pony Club publishes a number of books Green Scroll and e-books on The Pony Club’s teaching which ▶ Instructor’s Bar are available from The Pony Club Online Shop. Blue bar bearing the word, Instructor ▶ Health & Safety Officer HEALTH AND SAFETY AND SAFEGUARDING Dark green scroll ▶ Treasurer The requirements are decided by The Trustees Grey scroll with advice from the Health and Safety and ▶ Volunteer Safeguarding Advisory Committee. These are White oval published in the Health and Safety Rule Book and Safeguarding Policy (which can be found on the Pony Club website). 51 The Pony Club Handbook 2021 The Health and Safety section of the Rule Book Safeguarding Policy Statement includes the following areas: The Pony Club accepts its legal and moral Risk Assessments obligation and recognises that it has a duty of care to protect all children and safeguard Risk assessments must be carried out and their welfare. Everyone who participates in recorded for all activities before they go The Pony Club activities is entitled to do so in ahead. It should consider all areas, not just a safe and enjoyable environment. To ensure the riding area. Guidelines for the completion this, The Pony Club is committed to devising of risk assessments and templates are available and implementing policies and procedures on the Pony Club website. which are commensurate with British First Aid Cover Equestrian (BEF) Safeguarding Policies. There are recommended minimum levels INSURANCE of first aid cover for Pony Club activities and The Pony Club has a comprehensive portfolio competitions. The appropriate level of cover of insurance, designed to give protection to should be considered as part of the event the Association and its Members (including risk assessment. Further details can be found Centre Members), Branches, Volunteers and in the first aid matrix in the Health and Safety Employees. The insurances are arranged by Rule Book and on the Pony Club website. The Pony Club’s broker – Howden Insurance Accident Reporting Brokers, One Creechurch Place, London, EC3A 5AF Tel: 020 7133 1387. Amongst the All incidents must be reported to Howden most important policies are the liability Group Insurance and The Pony Club Office, policies. It should be noted that the liability by email, using the Accident Liability form insurances deal with claims made against available on the Pony Club website. The full The Pony Club or Members on a legal liability process and contact details are also available basis and not a moral liability basis. on the website. The Pony Club Public Liability Insurance Safeguarding This policy covers claims made against The The Pony Club believes that it is essential Pony Club or a Pony Club Branch (based that children and young people are in Great Britain and Northern Ireland) or a encouraged to take part in outdoor activities person acting on their behalf arising out and sports as part of their development to of the usual activities of The Pony Club or adulthood. Their participation in sport must a Branch anywhere in the world. It covers be in a secure, safe and fun environment and accidental bodily injury to members of the be protected from harm. The positive effects public or damage to their property as a result of involvement with horses can help develop of negligence. The limit of indemnity is thirty self-esteem, teamwork and leadership. This million pounds (£30M) in respect of any one can only take place if equestrian sport is occurrence. effectively regulated and managed by well trained staff and Volunteers. Only normal Pony Club activities are automatically included – if a Branch wishes to engage in an activity outside of the normal activities for a Branch they should 52 The Pony Club Handbook 2021 notify The Pony Club Office who will consult horse/pony-drawn vehicle at any time – not with insurers if necessary. just at Pony Club activities. Also covered are other persons using the Member’s horse or If a Branch is asked to provide an indemnity pony or horse/pony-drawn vehicle with the (perhaps by the owner of land that will be Member’s permission, unless such person used by the Branch for an activity), the is insured elsewhere. Cover is restricted wording of any such indemnity must be to accidents occurring within the United referred to The Pony Club, Stoneleigh Park, Kingdom or Republic of Ireland Kenilworth, Warwickshire CV8 2RW Tel: 02476 698300. Email: [email protected]: The Member’s liability policy is one of ‘last for approval before it is signed by the District resort’. Therefore if any other policy is in Commissioner. place which would cover the claim, the alternative policy will respond before The This policy will deal only with claims made Pony Club policy. Many household or equine against The Pony Club or Branches by mortality policies will include public liability third parties and will not cover damage to cover and this will be explored before a claim property belonging to The Pony Club or a is accepted under The Pony Club policy.