Township of Whitewater Region Regular Council Meeting Agenda Wednesday, May 8, 2019 at 6:00 p.m. Council Chamber – 44 Main Street (Cobden) Page 1. Call to Order 2. Prayer 3. Declaration of Interest 4. Presentations 4.1 Flooding Update - CEMC Jonathan Wilker 4.2 Procedural By-law - Michael LaRiviere 8 - 10 2019-04-24 LaRiviere - Behm Line Condition Procedural By-law 19-01-1144 Presentations 26.0 4.3 Provincial Library Budget Cuts - Gwen Bennett, 11 - 12 Conrad Boyce and Connor Leggott Library Presentation 5. Announcements 6. Standing Committees 6.1 Development & Planning Committee 6.2 Environmental Services Committee a. OCWA Reconciliation 13 - 21 05-08 OCWA Reconciliation Recommendation: That Environmental Services Committee recommend Council of the Township of Page 1 of 252 Whitewater Region: 1. Receive the Ontario Clean Water Agency (OCWA) 2018 Financial Cost- Plus Reconciliation with the associated deficit or surplus to be to be applied to the systems reserve accounts. 2. Approve funding the unfunded portion of the Beachburg Pressure Tanks in the amount of $46,000.00 from the Beachburg Water Reserve. 6.3 General Government Committee a. Ottawa River Power Corp Subordination 22 - 36 Agreement 05-08 Ottawa River Power Subordination Agreement Recommendation: That General Government Committee recommend Council of the Township of Whitewater Region enact a by-law to enter into a Subordination Agreement with Ottawa River Power Corporation for the purpose of Ottawa River Power Corporation receiving funding from Infrastructure Ontario for the construction of a new 44KV (5 MVA) Substation. b. 2019 Ontario Budget 37 - 64 05-08 Ontario Budget Recommendation: That General Government Committee receive this report for information purposes as it relates to the 2019 tabled Provincial Budget. c. Allocation of Funding to Improve Service 65 - 81 Delivery & Efficiency 05-08 Allocation of Funding to Improve Service Delivery & Efficiency Recommendation: That General Government Committee recommend Council of the Township of Whitewater Region: 1. Support the efforts of the Township of Bonnechere Valley for joint regional Page 2 of 252 efforts with regard to efficiency; 2. Approve the following allocation of the $629,888 in funding received from the Ministry of Municipal Affairs & Housing: a. Detailed design Cobden Astrolabe Arena project - $175,000 b. Remaining streetlight upgrades to LED technology - $162,145 c. Allocation to Reserves for future efficiency initiatives - $62,988 d. Cobden/Muskrat stormwater management review - $35,000 e. Municipal Drains review - $32,000 f. Development Charges Study - $30,000 g. Corporate building energy efficiency upgrades - $25,000 h. Water & Wastewater Rate Study - $25,000 i. GPS in corporate vehicles - $20,000 j. Emergency operations improvements - $20,000 k. Beachburg/Cobden Growth Study - $20,000 l. Information Technology improvements - $10,000 m. Folding machine purchase - $8,500 n. Sidewalk evaluation - $4,255. 6.4 Protective Services Committee a. Update on Grandfather Process 2019 82 05-08 Grandfathering Update 2019 Recommendation: That Protective Services Committee receive this report for information purposes as it relates to the fire department training program and grandfathering submissions. 6.5 Recreation & Tourism Services Committee a. Cobden Arena Canteen Services 83 05-08 Cobden Arena Canteen Services Recommendation: That Recreation & Page 3 of 252 Tourism Committee recommend Council of the Township of Whitewater Region direct staff to prepare a request for proposals for canteen services at the Cobden Astrolabe Arena. b. Paul’s Pro Shop – Skate Sharpening Services 84 - 88 05-08 Paul's Pro Shop Recommendation: That Recreation & Tourism Committee recommend Council of the Township of Whitewater Region direct staff to formalize an agreement with Paul’s Pro Shop for use of Township property for mobile skate sharpening services, including a seasonal fee for each arena. c. Recreation Master Plan 89 - 210 05-08 Recreation Master Plan Recommendation: That Recreation & Tourism Committee recommend Council of the Township of Whitewater Region adopt the Recreation Master Plan by Milestone Strategy as a guiding document for the Recreation & Tourism Department by defining key strategies, subject to annual budget approval. d. Streetstrut Update 211 05-08 Streetstrut Update Recommendation: That the Recreation & Tourism Committee receive this report for information purposes as it relates to the 2019 edition of the Whitewater Streetstrut. e. Investing in Canada Infrastructure Program - 212 - Recreation Stream 222 05-08 ICIP Recreation Recommendation: That Recreation & Tourism Committee recommend Council of the Township of Whitewater Region direct staff to apply for an Investing in Canada Infrastructure Program in Ontario Grant – Culture & Recreation stream for the Page 4 of 252 accessibility and dressing room renewal project at the Cobden Astrolabe Arena. 6.6 Transportation Services Committee a. Tractor Replacement 223 - 05-08 Tractor Replacement 224 Recommendation: That Transportation Services Committee recommend Council of the Township of Whitewater Region approve the purchase of a tractor, PTO, and snow blower to replace the 1993 Kubota Tractor (TRC#3) at an estimated cost of $135,000. b. FireHall Lane Assumption 225 - 05-08 Firehall Lane Assumption 226 Recommendation: That Transportation Services Committee recommend Council of the Township of Whitewater Region enact a by-law to dedicate for road purposes the public road known as Firehall Lane. 7. By-laws 7.1 May 8, 2019 227 - 19-05-1170 Seniors Task Force TORs 241 19-05-1171 Subordination Agreement ORPC Recommendation: Be it resolved that the following by-laws be taken as read and passed: • 19-05-1170, being a by-law to adopt Terms of Reference for the Seniors & Older Adults Task Force. • 19-05-1171, being a by-law to enter into an agreement with Ottawa River Power Corporation. 8. Resolutions 8.1 Investing in Canada Infrastructure Plan Grant Recommendation: That Council of the Township of Whitewater Region direct that staff to apply for a grant under the Investing in Canada Infrastructure Page 5 of 252 Program (ICIP) in Ontario under the Rural and Northern Infrastructure Investments stream for the reconstruction of Olmstead-Jeffrey Lake Road. 8.2 2018 Financial Statements Recommendation: That Council of the Township of Whitewater Region approve the 2018 Draft Financial Statements as presented by MacKillian & Associates 8.3 CAO's 2019 Workplan Recommendation: That Council of the Township of Whitewater Region approve the CAO's 2019 Workplan. 9. Notice of Motion 10. Minutes 10.1 Regular Minutes 242 - Regular Council - 17 Apr 2019 - Minutes - Pdf 251 Recommendation: That the Council of the Township of Whitewater Region approve the regular minutes of April 17, 2019. 10.2 Closed Session Recommendation: That Council of the Township of Whitewater Region approve the closed session minutes of April 17, 2019, understanding that they remain confidential. 11. Correspondence 12. Closed Session 12.1 May 8, 2019 252 19-05-1172 Confirmatory May 8 Recommendation: Be it resolved that By-law 19- 05-1172, being a by-law to confirm the proceedings of Council at its Regular Meeting of May 8, 2019, be taken as read and passed. Page 6 of 252 13. Confirming By-law 14. Adjournment Page 7 of 252 Page 8 of 252 Pf: Page 9 of 252 By-law 19-01-1144 Section 26.0 Presentations 26.0 Presentations 26.1 A Presentation is defined as the verbal and/or visual provision of information to Council by an individual, community group or organization. 26.2 A Ceremonial Presentation is defined as the giving of an award, prize or other form of recognition by the Mayor at a Council meeting. 26.3 A person or group wishing to make a Presentation to Council shall provide the Clerk or designate with written notice no later than seven days prior to the meeting. Such request shall state the specific nature of the matter to be presented and supporting material for inclusion in the agenda. 26.4 Presentations and Ceremonial Presentations shall only be made in respect of matters within Council’s purview and jurisdiction. 26.5 Presentations and Ceremonial Presentations at the Council Meeting shall be limited to 10 minutes each. The duration may be extended by majority vote specifying the additional time. Such question shall be decided by the Council without debate. 26.6 Presenters may only present once every 12 months on the same topic. 26.7 Generally, a maximum of three presentations per meeting will be scheduled by the Clerk or designate. 26.8 Immediately following a presentation the Chair will determine if further action is required and direct staff to prepare a report for consideration by the appropriate Standing Committee. If no report is required, presentations will be noted and filed. 26.9 Non-scheduled presentations and delegations can be heard with two-thirds support of those members present and voting. Page 10 of 252 Page 11 of 252 Page 12 of 252 Meeting Date: May 8, 2019 Contact: J. Collins, Director of Public Works 613-646-2282 [email protected] OCWA Reconciliation Recommendation: That Environmental Services Committee recommend Council of the Township of Whitewater Region: 1. Receive the Ontario Clean Water Agency (OCWA) 2018 Financial Cost-Plus Reconciliation with the associated deficit or surplus to be to be applied to the systems reserve accounts. 2. Approve funding the unfunded portion of the Beachburg Pressure Tanks in the amount of $46,000.00 from the Beachburg Water Reserve. Background: